Epic CLN251-252 Review
What is Chronicles (entire file cabinet)? - answer Epic’s database management system
What is a Master file (drawers)? - answer Information in Chronicles is organized into
master files. Each master file stores all the data about one type of thing. For example,
one master file has information about patients.
Some are updated constantly (called dynamic), while some are only updated by
administrators (called administrative or static).
What is the abbreviated name called for each master file? - answer Each master file has
an abbreviated name called the INI. A master's file INI is a three-character initial. For
example, Patients is EPT.
What is a Record (file folders)? - answer Records store information about one specific
entity in the master file. For example, each patient has one record in the EPT master
file.
How are records identified? - answer Each record has a name and identification number
(ID).
While two names within the same master file might be the same, IDs must be unique.
What are Contact (Sheets of paper)? - answerA date-specific snapshot of the data
within are cord. For example, a patient's one hospital stay is documented in a contact.
Can contain many different types, such as hospital encounters, appointments, and
telephone encounters.
In administrative master files, such as Medications, contacts do not represent hospital
encounters or appointments. Instead, they represent a date specific change in the
information.
What is the purpose of contacts, and what happens to old values when a contact is
updated? - answerPurpose is to make a change to the record that will become effective
on a specific date.
This meaning prior to effective date, old values will be used, and on date of contact and
forward, new values will become effective.
What is an Item? - answerQuestion prompt on a standardized form
What is a Value? - answerThe answer to that item (question prompt) on a standardized
form
What is a Report? - answerCollection of information for users to review composed of
print groups
, What is a Print group? - answerInformation presented to the user from Chronicles by
looking at specific items and values.
Explain the benefits of looking for print groups in the Data Handbook on the UserWeb -
answerYou can filter them based on application, report style, etc. in order to find a print
group already made that best fits your user's need rather than creating one
What is a Profile? - answerProfile (LPR) records configure options within activities a
user can access.
If a user has the appropriate security point(s) to access an activity, the system looks to
the profiles to determine how that activity looks and what options are available within
that activity
What is a Compiled profile? - answerA compiled profile, also called a composite profile,
represents the collection of profile settings that will impact a user
What is a Profile hierarchy? - answerSix different levels
Epic looks at each of these levels to create a compiled profile, going from specific to
general:
-User Template (EMP)
Individuals with exceptional needs
-EpicCare Security Class (ECL)
A job's exceptional needs
-Department (DEP)
A department's (login dept) needs
-Location (EAF)
Clinic or hospital's needs
-Service Area (EAF)
Billing region's needs
-System Definitions (LSD)
Global (organization) all CLINICAL users
-Not to be confused with Facility Records (EAF), which impacts other organizational
settings.
How a profile affects Chart Review, reports, and preference lists? - answerSince a
profile determines how activities look and what options are available within that activity,
the settings of a profile affect all these activities.
How profiles interact with each other to create a compiled profile? - answerEpic
compiles settings across profiles on an item-by-item basis, not screen-by-screen.
If you set a particular item on a screen in a user template-level profile but leave the rest
of the screen blank, the system takes the one setting from the user template-level
profile and looks to the other levels for the remaining settings
What is Chronicles (entire file cabinet)? - answer Epic’s database management system
What is a Master file (drawers)? - answer Information in Chronicles is organized into
master files. Each master file stores all the data about one type of thing. For example,
one master file has information about patients.
Some are updated constantly (called dynamic), while some are only updated by
administrators (called administrative or static).
What is the abbreviated name called for each master file? - answer Each master file has
an abbreviated name called the INI. A master's file INI is a three-character initial. For
example, Patients is EPT.
What is a Record (file folders)? - answer Records store information about one specific
entity in the master file. For example, each patient has one record in the EPT master
file.
How are records identified? - answer Each record has a name and identification number
(ID).
While two names within the same master file might be the same, IDs must be unique.
What are Contact (Sheets of paper)? - answerA date-specific snapshot of the data
within are cord. For example, a patient's one hospital stay is documented in a contact.
Can contain many different types, such as hospital encounters, appointments, and
telephone encounters.
In administrative master files, such as Medications, contacts do not represent hospital
encounters or appointments. Instead, they represent a date specific change in the
information.
What is the purpose of contacts, and what happens to old values when a contact is
updated? - answerPurpose is to make a change to the record that will become effective
on a specific date.
This meaning prior to effective date, old values will be used, and on date of contact and
forward, new values will become effective.
What is an Item? - answerQuestion prompt on a standardized form
What is a Value? - answerThe answer to that item (question prompt) on a standardized
form
What is a Report? - answerCollection of information for users to review composed of
print groups
, What is a Print group? - answerInformation presented to the user from Chronicles by
looking at specific items and values.
Explain the benefits of looking for print groups in the Data Handbook on the UserWeb -
answerYou can filter them based on application, report style, etc. in order to find a print
group already made that best fits your user's need rather than creating one
What is a Profile? - answerProfile (LPR) records configure options within activities a
user can access.
If a user has the appropriate security point(s) to access an activity, the system looks to
the profiles to determine how that activity looks and what options are available within
that activity
What is a Compiled profile? - answerA compiled profile, also called a composite profile,
represents the collection of profile settings that will impact a user
What is a Profile hierarchy? - answerSix different levels
Epic looks at each of these levels to create a compiled profile, going from specific to
general:
-User Template (EMP)
Individuals with exceptional needs
-EpicCare Security Class (ECL)
A job's exceptional needs
-Department (DEP)
A department's (login dept) needs
-Location (EAF)
Clinic or hospital's needs
-Service Area (EAF)
Billing region's needs
-System Definitions (LSD)
Global (organization) all CLINICAL users
-Not to be confused with Facility Records (EAF), which impacts other organizational
settings.
How a profile affects Chart Review, reports, and preference lists? - answerSince a
profile determines how activities look and what options are available within that activity,
the settings of a profile affect all these activities.
How profiles interact with each other to create a compiled profile? - answerEpic
compiles settings across profiles on an item-by-item basis, not screen-by-screen.
If you set a particular item on a screen in a user template-level profile but leave the rest
of the screen blank, the system takes the one setting from the user template-level
profile and looks to the other levels for the remaining settings
