QuickBooks Test 37
Questions and Complete
Solutions Graded A+
You're working in Quickbooks at a coffee shop for a few hours and don't want to share all of your
company's financial details with everyone there. How can you fix this? - Answer: Click the Private mode
switch on the dashboard to prevent sensitive financial information from being displayed in this window.
What is the difference between an Invoice and Sales Receipt? - Answer: An Invoice records a sale and
how much your customer owes. A Sales Receipt records a sale and the payment you received (it doesn't
track any amount as owed)
How do you track Accounts Payable (A/P) in Quickbooks? - Answer: Step 1: Enter a Bill.
Step 2: Pay the Bill in the Pay Bills window.
You mailed a check to pay your monthly rent. The check was lost in the mail and was never cashed.
What should you do with the check in Quickbooks? - Answer: Void the check.
When should you select your checking account as the payment account on an Expense form? - Answer:
All of the answers are correct
Where in QuickBooks can you find out the status of what you owe to a vendor, and when it's due? -
Answer: Accounts Payable Aging report or the Vendor Balance Detail report
When entering a journal entry, what happens if the debits don't equal the credits? - Answer: Quickbooks
will not allow you to record the transaction.
You notice an invoice you entered last month has changed significantly, but you didn't make the change.
How can you find out who changed it and what they changed? - Answer: Look at the Audit Log report.
, A company uses Quickbooks, but they need another program or app to manage all the interactions they
have with their customers (this is usually called a customer relationship management or CRM
application). They don't want to enter every customer twice (once into Quickbooks and once into the
CRM application). What do you suggest they do? - Answer: Use the Apps tab in Quickbooks to find a
CRM app.
The company that just hired you uses Quickbooks Online. You notice there are many duplicate entries
on list, such as the same customer or account entered twice with slightly different spelling. You've
decided to merge the duplicates. Which three statements are true about merging list entries? Choose
three - Answer: You cannot merge a customer with a vendor entry.
You can only merge names from the same Type.
You cannot merge expenses and items.
Select three benefits of using Quickbooks Online - Answer: QBO is in the cloud and can be accessed from
anywhere as long as you have an internet connection.
Companies can easily invite their outside accountant to access the QBO company file remotely.
The need to install software on computers is eliminated.
When transaction should you enter if a customer returns a damaged product that they have not yet paid
for. - Answer: Credit Memo
Select the two statements below that are correct as it relates to merging vendors. - Answer: To merge
vendor A into vendor B you should edit the display name of vendor A to match vendor B.
Merging of vendors cannot be undone.
QBO Online allows you to connect directly to which of the following financial accounts to download
activity into QBO? - Answer: Most major US Banks and credit card processors.
To add a receipt to QBO Online from your computer, what option do you select from the left-hand
navigation to begin the process? - Answer: Banking
Questions and Complete
Solutions Graded A+
You're working in Quickbooks at a coffee shop for a few hours and don't want to share all of your
company's financial details with everyone there. How can you fix this? - Answer: Click the Private mode
switch on the dashboard to prevent sensitive financial information from being displayed in this window.
What is the difference between an Invoice and Sales Receipt? - Answer: An Invoice records a sale and
how much your customer owes. A Sales Receipt records a sale and the payment you received (it doesn't
track any amount as owed)
How do you track Accounts Payable (A/P) in Quickbooks? - Answer: Step 1: Enter a Bill.
Step 2: Pay the Bill in the Pay Bills window.
You mailed a check to pay your monthly rent. The check was lost in the mail and was never cashed.
What should you do with the check in Quickbooks? - Answer: Void the check.
When should you select your checking account as the payment account on an Expense form? - Answer:
All of the answers are correct
Where in QuickBooks can you find out the status of what you owe to a vendor, and when it's due? -
Answer: Accounts Payable Aging report or the Vendor Balance Detail report
When entering a journal entry, what happens if the debits don't equal the credits? - Answer: Quickbooks
will not allow you to record the transaction.
You notice an invoice you entered last month has changed significantly, but you didn't make the change.
How can you find out who changed it and what they changed? - Answer: Look at the Audit Log report.
, A company uses Quickbooks, but they need another program or app to manage all the interactions they
have with their customers (this is usually called a customer relationship management or CRM
application). They don't want to enter every customer twice (once into Quickbooks and once into the
CRM application). What do you suggest they do? - Answer: Use the Apps tab in Quickbooks to find a
CRM app.
The company that just hired you uses Quickbooks Online. You notice there are many duplicate entries
on list, such as the same customer or account entered twice with slightly different spelling. You've
decided to merge the duplicates. Which three statements are true about merging list entries? Choose
three - Answer: You cannot merge a customer with a vendor entry.
You can only merge names from the same Type.
You cannot merge expenses and items.
Select three benefits of using Quickbooks Online - Answer: QBO is in the cloud and can be accessed from
anywhere as long as you have an internet connection.
Companies can easily invite their outside accountant to access the QBO company file remotely.
The need to install software on computers is eliminated.
When transaction should you enter if a customer returns a damaged product that they have not yet paid
for. - Answer: Credit Memo
Select the two statements below that are correct as it relates to merging vendors. - Answer: To merge
vendor A into vendor B you should edit the display name of vendor A to match vendor B.
Merging of vendors cannot be undone.
QBO Online allows you to connect directly to which of the following financial accounts to download
activity into QBO? - Answer: Most major US Banks and credit card processors.
To add a receipt to QBO Online from your computer, what option do you select from the left-hand
navigation to begin the process? - Answer: Banking
