MCPPO-OVERVIEW OF MGL c30B EXAM
LATEST UPDATED 2024-2025
What does Chapter 30B apply to? - ANSWER: acquisition of materials and
services.
- Disposal of surplus supplies
-acquisitions and dispositions of real property and interests in real property by a
governmental body.
What does a governmental body include? - ANSWER Cities
-towns
-regional school districts.
-Horace Mann Charter Schools.
-counties
- the aforementioned agencies, boards, commissions, authorities, departments,
or instrumentalities.
What constitutes an invalid contract? - ANSWER: Any contract that violates
MGL c30B is invalid.
Can you make payments on an invalid contract for supplies or labour that has
been completed? - The answer is NO, according to MGL c30 s17b.
What are the record-keeping requirements under MGL c30B? - ANSWER All
written records must be kept for 6 years from the date of final payment unde
r the contract and made available for public inspection, except for proposals
submitted in ANSWER to a request for proposal (RFP) issued under MGL c30B
s6, which must remain confidential until evaluations are completed.
,What is the Inspector General's Office phone number? - ANSWER 617-727-
9140
What is a Chief Product Officer? - ANSWER Chief Procurement Officer
What are the responsibilities of a CPO? - ANSWER: All actions linked to
purchasing, leasing, renting, or otherwise procuring materials and services for
all departments.
-managing the solicitation process; analyzing quotes, bids, and proposals; and
awarding contracts.
-Ensures that local jurisdictions' contracting processes are consistent with state
law and local standards.
Can a CPO delegate some or all of the purchasing functions to the heads of
boards, departments, or other employees? - The answer is yes.
What are the three thresholds specified in MGL c30B? - ANSWER: Contracts
for less than $10,000.
-contracts for $10,000 and up to less than $35,000.
-contracts for $35K or more.
Can you split or share the spending thresholds in a contract under MGL c30B? -
The answer is NO.
What are the conditions for acquisitions of less than $10,000 under MGL c30B?
- ANSWER: Use "sound business practices"
, What is the definition of "sound business practices?" - ANSWER "ensuring the
receipt of a favorable price by periodically soliciting price lists or quotes"
What are the MGL c30B criteria for products or services costing at least
$10,000 but less than $35,000? - ANSWER: You must obtain three oral or
written quotes and award the contract to the responsible vendor who provides
the lowest estimate that matches your purchase description.
- Document it.
What is a responsible vendor? - ANSWER can completely meet the contract
obligations, as well as the integrity and reliability that ensures good faith
performance.
What constitutes a buying description? - ANSWER: Specifications or scope of
work
What is the Scope of Services? - ANSWER Describe your requirements in
sufficient detail to ensure realistic, comparable quotes.
What are the two particular quality requirements? - ANSWER: Specify quality
requirements for the supplies or services to be procured.
-Specify the qualifications that a vendor must have in order to successfully
perform the contract.
Are you required to prepare a buy description, specification, or scope of work
for transactions under $35K? - ANSWER No, it is not mandatory, but it is
advised that you adequately communicate your demands to the vendor and be
consistent across all providers offering a quote.
LATEST UPDATED 2024-2025
What does Chapter 30B apply to? - ANSWER: acquisition of materials and
services.
- Disposal of surplus supplies
-acquisitions and dispositions of real property and interests in real property by a
governmental body.
What does a governmental body include? - ANSWER Cities
-towns
-regional school districts.
-Horace Mann Charter Schools.
-counties
- the aforementioned agencies, boards, commissions, authorities, departments,
or instrumentalities.
What constitutes an invalid contract? - ANSWER: Any contract that violates
MGL c30B is invalid.
Can you make payments on an invalid contract for supplies or labour that has
been completed? - The answer is NO, according to MGL c30 s17b.
What are the record-keeping requirements under MGL c30B? - ANSWER All
written records must be kept for 6 years from the date of final payment unde
r the contract and made available for public inspection, except for proposals
submitted in ANSWER to a request for proposal (RFP) issued under MGL c30B
s6, which must remain confidential until evaluations are completed.
,What is the Inspector General's Office phone number? - ANSWER 617-727-
9140
What is a Chief Product Officer? - ANSWER Chief Procurement Officer
What are the responsibilities of a CPO? - ANSWER: All actions linked to
purchasing, leasing, renting, or otherwise procuring materials and services for
all departments.
-managing the solicitation process; analyzing quotes, bids, and proposals; and
awarding contracts.
-Ensures that local jurisdictions' contracting processes are consistent with state
law and local standards.
Can a CPO delegate some or all of the purchasing functions to the heads of
boards, departments, or other employees? - The answer is yes.
What are the three thresholds specified in MGL c30B? - ANSWER: Contracts
for less than $10,000.
-contracts for $10,000 and up to less than $35,000.
-contracts for $35K or more.
Can you split or share the spending thresholds in a contract under MGL c30B? -
The answer is NO.
What are the conditions for acquisitions of less than $10,000 under MGL c30B?
- ANSWER: Use "sound business practices"
, What is the definition of "sound business practices?" - ANSWER "ensuring the
receipt of a favorable price by periodically soliciting price lists or quotes"
What are the MGL c30B criteria for products or services costing at least
$10,000 but less than $35,000? - ANSWER: You must obtain three oral or
written quotes and award the contract to the responsible vendor who provides
the lowest estimate that matches your purchase description.
- Document it.
What is a responsible vendor? - ANSWER can completely meet the contract
obligations, as well as the integrity and reliability that ensures good faith
performance.
What constitutes a buying description? - ANSWER: Specifications or scope of
work
What is the Scope of Services? - ANSWER Describe your requirements in
sufficient detail to ensure realistic, comparable quotes.
What are the two particular quality requirements? - ANSWER: Specify quality
requirements for the supplies or services to be procured.
-Specify the qualifications that a vendor must have in order to successfully
perform the contract.
Are you required to prepare a buy description, specification, or scope of work
for transactions under $35K? - ANSWER No, it is not mandatory, but it is
advised that you adequately communicate your demands to the vendor and be
consistent across all providers offering a quote.
