CTCM Exam Questions and Answers
Vendor Communication consists of all of the following except.
A. Avoids situations that could appear to show favoritism to a specific vendor
B. is constant throughout the life of a contract
C. Allows communication by the end user during solicitation as long as they
communicate to all vendors
D. Is allowable and unallowable depending on the circumstance. - Correct Answers -C.
Allows communication by the end user during solicitation as long as they communicate
to all vendors
The Statewide Procurement Division is part of the Comptroller's office and is
responsible for everything except.
A. Is directed by the State of Texas Chief Procurement Officer
B. Assists and oversees all statewide procurement
C. Provides assistance to procurement professionals conducting procurements under
delegated authority
D. Responsible for the training program for all State of Texas Purchasers - Correct
Answers -A. Is directed by the State of Texas Chief Procurement Officer
Procurement consists of the following roles:
A. Purchasing, Contract Development and Contract Monitoring
B. Contract Management, Purchasing and Contract Development
C. Procurement, Statement of Work and Vendor Oversight
D. Procurement, Contract Development and Contract Management - Correct Answers -
B. Contract Management, Purchasing and Contract Development
To obtain Certification as a Contract Developer or Manager in the state you must:
A. Attend the required training classes
B. Pass the exam with a grade of 80 or above
C. Have a minimum of 1 year experience purchasing
D. All of the above - Correct Answers -D. All of the above
The Procurement Oversight & Delegation Team reviews the following contracts except:
A. Conducts reviews and delegation of authority for services of $100,000 or greater
B. Solicitations with value of $5 million or greater coordinates the review
C. All Major Information Resources Projects
,D. Answer questions and provides advice at any time during solicitation - Correct
Answers -D. Answer questions and provides advice at any time during solicitation
The CMBL Stands for:
A. Central Master Bid List
B. Centralized Master Bidder's List
C. Centralized Master Bid Log
D. Comptroller Master Bid List - Correct Answers -B. Centralized Master Bidder's List
The Historically Underutilized Business Program consists of the following except:
A. Promotes full equal business opportunities to remedy disparity in state procurement
B. Requires agency to report HUB activity every 6 months to the Comptroller
C. Requires agencies to conduct business with HUBs
D. Is applicable to all state agencies and institutions of higher education - Correct
Answers -C. Requires agencies to conduct business with HUBs
Texas Smartbuy is the online ordering system used to place orders for commodities on
term contract.
TRUE or FALSE. - Correct Answers -False
Purchasing is the action taken prior to contract execution, including the receipt and
processing of requisitions,
Assessment of need, development and review of specifications, development and
review of SOW, selection of
procurement method, preparation of evaluation criteria, and preparation and completion
of contract award documents.
TRUE or FALSE. - Correct Answers -True
Contract Management is the term that applies to actions taken following contract
execution.
TRUE or FALSE. - Correct Answers -True
State agencies must purchase goods and services offered through TIBH ("WorkQuest")
that meet the reasonable requirements of the agency unless it costs less to obtain from
a different source.
TRUE or FALSE. - Correct Answers -FALSE ; For products and services offered
through the State Use Program, agencies are not required to use WorkQuest provided
products or services if they do not meet the agency's specifications as to quantity,
quality, delivery time, or life cycle costs. Price is not a factor used in the comparison of
other sources to WorkQuest-provided products or services.
Dollar thresholds for items purchased under a DIR contract are all except:
A. $1 million to $5 million must obtain pricing from at least 6 vendors in the category
B. Under $50,000 may directly award to a vendor in the category
C. $50,000 to $1 million must obtain pricing from at least 3 vendor in the category
, D. Exceed $5 million must obtain pricing from all vendor in the category - Correct
Answers -D. Exceed $5 million must obtain pricing from all vendor in the category
Reason: Not allowable unless DIR coordinated BULK purchase. An agency may not
enter into a contract to purchase a commodity item through the DIR Cooperative
Contracts Program if the value of the contract exceeds $5 million unless it is a DIR
coordinated bulk purchase
Purchase of goods available from WorkQuest (formerly TIBH) but obtained from a
different source are made under an exception and must be reported to the CPA
monthly.
TRUE or FALSE. - Correct Answers -TRUE ;
Reason: SPD's State Use Program. Report through SPD's State Use Program
exception reporting tool each month the reason that products or services that could
have been purchased from WorkQuest on behalf of a CRP, were purchased from
another source.
Items available between TIBH and TCI rarely overlap, but if they do, it is recommended
to select items from TIBH. ("WorkQuest')
TRUE or FALSE. - Correct Answers -TRUE ;
Reason: TCI is a governmental agency so it should always get preference
The SPD delegates to all state agencies the authority to purchase commodities and
services whose estimated purchase price:
A. Does not exceed $50,000
B. Does not exceed $50,000 for commodities and $100,000 for services
C. Does not exceed $50,000 for commodities, $100,000 for services and $5,000,000 for
IT items - Correct Answers -B. Does not exceed $50,000 for commodities and $100,000
for services
Reason: (1) SPD delegates the purchasing functions of one-time purchases of goods,
including goods for the resale, which do not exceed $50,000 ; (2) SPD delegates the
purchasing functions of services, including services for resale, the estimated cost of
which does not exceed $100,000
DIR exemptions are approved in all except:
A. One-Time Exemption Requested through DIR portal.
B. Blanket Exemption from list maintained on DIR website
C. Obtaining approval directly from LBB
D. One-Time expedited exemption requested with statement from head of requesting
state agency. - Correct Answers -C. Obtaining approval directly from LBB
Reason: LBB is it's own thing. An agency may obtain an exemption or waiver from the
requirement to use a DIR Contract to purchase an IT commodity item in one of three
ways: (1) DIR exemption, (2) LBB approval, or (3) DIR certification. A, B and C of this
Vendor Communication consists of all of the following except.
A. Avoids situations that could appear to show favoritism to a specific vendor
B. is constant throughout the life of a contract
C. Allows communication by the end user during solicitation as long as they
communicate to all vendors
D. Is allowable and unallowable depending on the circumstance. - Correct Answers -C.
Allows communication by the end user during solicitation as long as they communicate
to all vendors
The Statewide Procurement Division is part of the Comptroller's office and is
responsible for everything except.
A. Is directed by the State of Texas Chief Procurement Officer
B. Assists and oversees all statewide procurement
C. Provides assistance to procurement professionals conducting procurements under
delegated authority
D. Responsible for the training program for all State of Texas Purchasers - Correct
Answers -A. Is directed by the State of Texas Chief Procurement Officer
Procurement consists of the following roles:
A. Purchasing, Contract Development and Contract Monitoring
B. Contract Management, Purchasing and Contract Development
C. Procurement, Statement of Work and Vendor Oversight
D. Procurement, Contract Development and Contract Management - Correct Answers -
B. Contract Management, Purchasing and Contract Development
To obtain Certification as a Contract Developer or Manager in the state you must:
A. Attend the required training classes
B. Pass the exam with a grade of 80 or above
C. Have a minimum of 1 year experience purchasing
D. All of the above - Correct Answers -D. All of the above
The Procurement Oversight & Delegation Team reviews the following contracts except:
A. Conducts reviews and delegation of authority for services of $100,000 or greater
B. Solicitations with value of $5 million or greater coordinates the review
C. All Major Information Resources Projects
,D. Answer questions and provides advice at any time during solicitation - Correct
Answers -D. Answer questions and provides advice at any time during solicitation
The CMBL Stands for:
A. Central Master Bid List
B. Centralized Master Bidder's List
C. Centralized Master Bid Log
D. Comptroller Master Bid List - Correct Answers -B. Centralized Master Bidder's List
The Historically Underutilized Business Program consists of the following except:
A. Promotes full equal business opportunities to remedy disparity in state procurement
B. Requires agency to report HUB activity every 6 months to the Comptroller
C. Requires agencies to conduct business with HUBs
D. Is applicable to all state agencies and institutions of higher education - Correct
Answers -C. Requires agencies to conduct business with HUBs
Texas Smartbuy is the online ordering system used to place orders for commodities on
term contract.
TRUE or FALSE. - Correct Answers -False
Purchasing is the action taken prior to contract execution, including the receipt and
processing of requisitions,
Assessment of need, development and review of specifications, development and
review of SOW, selection of
procurement method, preparation of evaluation criteria, and preparation and completion
of contract award documents.
TRUE or FALSE. - Correct Answers -True
Contract Management is the term that applies to actions taken following contract
execution.
TRUE or FALSE. - Correct Answers -True
State agencies must purchase goods and services offered through TIBH ("WorkQuest")
that meet the reasonable requirements of the agency unless it costs less to obtain from
a different source.
TRUE or FALSE. - Correct Answers -FALSE ; For products and services offered
through the State Use Program, agencies are not required to use WorkQuest provided
products or services if they do not meet the agency's specifications as to quantity,
quality, delivery time, or life cycle costs. Price is not a factor used in the comparison of
other sources to WorkQuest-provided products or services.
Dollar thresholds for items purchased under a DIR contract are all except:
A. $1 million to $5 million must obtain pricing from at least 6 vendors in the category
B. Under $50,000 may directly award to a vendor in the category
C. $50,000 to $1 million must obtain pricing from at least 3 vendor in the category
, D. Exceed $5 million must obtain pricing from all vendor in the category - Correct
Answers -D. Exceed $5 million must obtain pricing from all vendor in the category
Reason: Not allowable unless DIR coordinated BULK purchase. An agency may not
enter into a contract to purchase a commodity item through the DIR Cooperative
Contracts Program if the value of the contract exceeds $5 million unless it is a DIR
coordinated bulk purchase
Purchase of goods available from WorkQuest (formerly TIBH) but obtained from a
different source are made under an exception and must be reported to the CPA
monthly.
TRUE or FALSE. - Correct Answers -TRUE ;
Reason: SPD's State Use Program. Report through SPD's State Use Program
exception reporting tool each month the reason that products or services that could
have been purchased from WorkQuest on behalf of a CRP, were purchased from
another source.
Items available between TIBH and TCI rarely overlap, but if they do, it is recommended
to select items from TIBH. ("WorkQuest')
TRUE or FALSE. - Correct Answers -TRUE ;
Reason: TCI is a governmental agency so it should always get preference
The SPD delegates to all state agencies the authority to purchase commodities and
services whose estimated purchase price:
A. Does not exceed $50,000
B. Does not exceed $50,000 for commodities and $100,000 for services
C. Does not exceed $50,000 for commodities, $100,000 for services and $5,000,000 for
IT items - Correct Answers -B. Does not exceed $50,000 for commodities and $100,000
for services
Reason: (1) SPD delegates the purchasing functions of one-time purchases of goods,
including goods for the resale, which do not exceed $50,000 ; (2) SPD delegates the
purchasing functions of services, including services for resale, the estimated cost of
which does not exceed $100,000
DIR exemptions are approved in all except:
A. One-Time Exemption Requested through DIR portal.
B. Blanket Exemption from list maintained on DIR website
C. Obtaining approval directly from LBB
D. One-Time expedited exemption requested with statement from head of requesting
state agency. - Correct Answers -C. Obtaining approval directly from LBB
Reason: LBB is it's own thing. An agency may obtain an exemption or waiver from the
requirement to use a DIR Contract to purchase an IT commodity item in one of three
ways: (1) DIR exemption, (2) LBB approval, or (3) DIR certification. A, B and C of this
