CPRP – Finance Exam Study Guide

CPRP – Finance Exam Study Guide Attendance figures - Answer️️ -data to know how many people use programs and facilities Room counts - Answer️️ -data to show facility use patterns (daily to hourly) Cash reports - Answer️️ -data to reveal how many people come to the facility, how much admission they are paying, etc. Maintenance reports - Answer️️ -detail work requests that were completed, those pending, and those scheduled to be completed Purchase order - Answer️️ -an agreement that the agency will pay for goods and services ordered Blanket purchase order - Answer️️ -those used to consolidate small, continuous purchases Standard purchase order - Answer️️ -issued for one-time delivery for a specific good or service P-card - Answer️️ -works like a personal credit card; can be designated for a specific account so that it may only be used at a particular business; must be paid in full each month ©SOPHIABENNETT@ Monday, August 19, 2024 12:35 AM Page 2 of 9 Credit card - Answer️️ -similar to a P-card but statement has less detail and requires reconciliation of each bill; can carry over a balance Petty cash - Answer️️ -actual cash kept on hand for small purchases that do not warrant a purchase order; designed for small, quick purchases that are most efficiently made using cash Purchasing process - Answer️️ -1. request a purchasing requisition 2. obtain quotes 3. determine the means of purchasing 4. make the purchase and receive the goods 5. submit the receipt to the purchasing department/accounting department Grants - Answer️️ -come from state and federal government as well as private foundations; exist for a limited time period and funding from state, federal, or private foundations will ultimately be terminated Matching-fund grant - Answer️️ -granting agency will give money if the agency can match the grant dollar for dollar 3 Steps to Obtain a Grant - Answer️️ -1. planning the project 2. searching for funding opportunities 3. writing and submitting the grant proposal ©SOPHIABENNETT@ Monday, August 19, 2024 12:35 AM Page 3 of 9 Executive summary - Answer️️ -one- or two-page statement summarizing the contents of the packet; most likely includes the project overview, budget summary, and need Problem statement/need description - Answer️️ -demonstrate why the project is important, why it needs funding, the benefit to the community, how progress and outcomes will be measured, and how the project aligns with the grant Gifts, donations, and planned giving - Answer️️ -fund