Exam Cell Automation System and Timetable Generator

Exam Cell Automation System and Timetable Generator Namrata Bodas1, Jhanvi Shah2, Yash Shah3, Aishwarya Sontakke4, Dnyaneshwar Dhangar5 1,2,3,4 Student, Computer Engineering Department, Rajiv Gandhi Institute of Technology, Versova, Mumbai, India 5Professor, Computer Engineering Department, Rajiv Gandhi Institute of Technology, Versova, Mumbai, India Abstract: Exam Cell Automation System is developed for the college or institute to computerize the traditional way of conducting exams and to simplify examination hall allotment and seating arrangement. Also, automating the timetable generating process will help get rid of various anomalies caused due to human error. Mostly staff faces many problems in assigning exam halls depending upon the availability of classes, capacity of classes, student details, allotment of duties to the respective teachers, etc. And the manual system of preparing time table in colleges is very time consuming and usually ends up with various classes clashing either at same room or with same teachers having more than one class at a time. To overcome all these problems, an automated system is proposed. IndexTerms - Exam Cell Automation System, Timetable Generation System, Constraints, Heuristic algorithm, optimal solution. I. INTRODUCTION Exam cell allotment is a process of complete allotment of students and faculty to their respective classrooms for given examination. It involves various sub-processes like managing the time allotment for exams of different courses from different academic years on the same day (in case of internal exams) or over a given period and scheduling the faculty according to their workload, duties, etc. A college timetable is a temporal arrangement of a set of lectures and classrooms in which all given constraints are satisfied. Creating both of these systems manually is complex and time-consuming process. The proposed software is used to overcome the entire problem which they are faced and making complete automation of manual system to computerized system. 1.1 Purpose 1.2 Scope II. SYSTEM ANALYSIS 2.1 Existing system A completely automated output will be generated by the final system which will save a lot of time and effort of an institute administration. The system should be able to handle all the user defined constraints and it should achieve ease of use for user of system so that he/she can make automatic time table. The system should focus on the optimized use of resources. We also aim to make the system generic so that it can work equally well for different institutes and colleges. The scope of the project is the system on which the software is installed, i.e. the project is developed as a third-party general-purpose software, and it will work for a particular institute which can efficiently generate optimal solutions. Existing system is based on manual paperwork and manual calculations. The amount of work makes this process very slow and tedious, making it inefficient. The system requires maintaining a lot of documents. Handling of such important documents is again a tedious work. Also, retrieval of important facts and statistics will consume time. Since, there is a lot of manual work involved in current system, mistake in one detail can lead to wrong generation of page. This system faces a huge problem as there is no proper collection of requirements. This system is to enhance manual work and also more energy is wasted to allocate the seating arrangement. 2.2 Disadvantages of Existing System  The retrieval of data is very slow and data is not maintained efficiently.  More calculations are required to generate the report so it is generated at the end of the session.  All calculations for generating reports are done manually which may lead to errors.  Existing system requires lots of paper work. Loss of even single register/record can lead to difficult situation because all the papers are needed to generate the reports.  Report generation is very time consuming as the work done is manual and reports cannot be generated in the middle of the session. IJCRT1812360 International Journal of Creative Research Thoughts (IJCRT) 1045 © 2018 IJCRT | Volume 6, Issue 2 April 2018 | ISSN: III. PROPOSED SYSTEM Enterprise-oriented software is to be designed to automate both exam hall allocation and generate timetable. The system will take various inputs like information of students, number of available classrooms, faculty, courses, etc. Depending upon the inputs it will generate a possible output, making optimal utilization of all resources that will best suit any of constraints or college rules. The project showcases an automated system which ensures the reduction of the tediousness, more effective work and systematic management. This system will help the college in saving the extra time spent in manual work, avoiding mistakes due to human error, will increase efficiency and save time, and will allows neat handling of data instead of error prone records. The proposed system includes  Interface for input  Database Capabilities  Processing Capabilities  Search Panel 3.1 Characteristics of Proposed System  User friendly: The retrieval and storage of data is fast and data is maintained efficiently because the proposed system is user friendly. The GUI is provided in the proposed system, that enables user to deal with the system very easily.  Easy report generation: Reports can be easily generated in the proposed system. So that the user can generate the report as per the requirement or in the middle of the semester.  Less paper work: The proposed system needs little paper work. All the data is put into the computer and reports can be generated through computers. Moreover, work becomes easy because there isn’t any need to keep data on paper.  Computer operator control: Computer operated control will be present so that there is no chance of errors. Moreover, storing and retrieving of information is easy so work can be done quickly and in time.  Boosts enterprise accessibility. IV. ARCHITECTURE DIAGRAMS This project will take different inputs from the users like number and information of Teachers, Courses, Semesters, etc. and Timeslots also rules, facts and constraints, that are stored in XML based knowledge base. This will be the input to timetable generator algorithm on the server. After the representation of our knowledge base is done, designing of the timetabling algorithm will be done. The flow for the timetable management system part of the software is shown in the diagr