UNIT 16 ASSIGNMENT 2
,Name: ID:
Table of Contents
Introduction:.......................................................................................................... 2
Folder planning:..................................................................................................... 2
.............................................................................................................................. 8
.............................................................................................................................. 9
Optimisation........................................................................................................ 10
Testing compatibility............................................................................................ 11
Maintenance of cloud system..............................................................................15
Gantt Chart.......................................................................................................... 17
Risks.................................................................................................................... 18
Evaluation............................................................................................................ 19
1
,Name: ID:
Introduction:
In this assignment I have to create a pilot-based collaboration system in which the system
needs to be accessed by at least 5 users. The system should allow sharing of various types of
files and documents such as presentation documents, spreadsheets…etc. I have to ensure
that my cloud-based system works on at 3 different browsers or more for example: Chrome
and edge. This system also has to work on at least one operating system such as MS
Windows, and on phone applications.
Folder planning:
Below is a folder structure plan I made to show how I want my cloud storage drive to be
organised for 5 employees:
There will be other people working in the company, that is related to clients or customers.
2
, Name: ID:
Initially this was my first folder structure. However, I have changed it as it is unclear the
"payment" folder. In my original structure, there was a single arrow pointing to this folder,
but it wasn't clear what specific documents or subfolders should be kept there. This lack of
clarity made it difficult to consistently categorise payment-related files, leading to confusion
and inefficiency.
This is my final folder structure, I added more arrows under the payment folder to make it
clearer as to what goes under payment, it also clearly shows where the folders go.
Main system
Employee 1 Employee 2 Employee 3 Employee 4 Employee 5
Order Products Shipment Products Available payment
details available details
Customer Address Customer Customer Customer tel
name email payment info no
This is the main folder that contains all of the subfolders. In these subfolders there are
separate employee folders for 5 individuals as shows in these 3 screenshots below:
3
,Name: ID:
Table of Contents
Introduction:.......................................................................................................... 2
Folder planning:..................................................................................................... 2
.............................................................................................................................. 8
.............................................................................................................................. 9
Optimisation........................................................................................................ 10
Testing compatibility............................................................................................ 11
Maintenance of cloud system..............................................................................15
Gantt Chart.......................................................................................................... 17
Risks.................................................................................................................... 18
Evaluation............................................................................................................ 19
1
,Name: ID:
Introduction:
In this assignment I have to create a pilot-based collaboration system in which the system
needs to be accessed by at least 5 users. The system should allow sharing of various types of
files and documents such as presentation documents, spreadsheets…etc. I have to ensure
that my cloud-based system works on at 3 different browsers or more for example: Chrome
and edge. This system also has to work on at least one operating system such as MS
Windows, and on phone applications.
Folder planning:
Below is a folder structure plan I made to show how I want my cloud storage drive to be
organised for 5 employees:
There will be other people working in the company, that is related to clients or customers.
2
, Name: ID:
Initially this was my first folder structure. However, I have changed it as it is unclear the
"payment" folder. In my original structure, there was a single arrow pointing to this folder,
but it wasn't clear what specific documents or subfolders should be kept there. This lack of
clarity made it difficult to consistently categorise payment-related files, leading to confusion
and inefficiency.
This is my final folder structure, I added more arrows under the payment folder to make it
clearer as to what goes under payment, it also clearly shows where the folders go.
Main system
Employee 1 Employee 2 Employee 3 Employee 4 Employee 5
Order Products Shipment Products Available payment
details available details
Customer Address Customer Customer Customer tel
name email payment info no
This is the main folder that contains all of the subfolders. In these subfolders there are
separate employee folders for 5 individuals as shows in these 3 screenshots below:
3
