HFT 4796 FINAL TEST FULLY SOLVED ALREADY GRADED A

A citizen of one country meeting in another country is called an overseas meeting. true The person that handles the administrative tasks of the congress meetings is referred to as the secretariat. true when having a business meeting in Bolivia it is expected that you bring a gift. true In what way does a PCO differ from a DMC? are the same thing b.a PCO works for a CVB, a DMC is an independent contractor c. a PCO possesses expertise in congress organization and management from program development to registration to budgeting to post conference analysis d. a PCO works for a specific venue e. a PCO will not manage the program on-site c What percentage of a meeting budget should be included as contingency for the unexpected? a. 5-15 b. 25-40 c. 0-10 d. 10-20 e. 0-5 d When referring to an international meeting, all of the following are true except: a. crossing national borders b. 75+ attendees c. participants from 2 or more countries d. all of the above b Which of the following details require attention when going international? a. visa and passport requirements b. shipping and customs regulations c. currency exchange and fluctuation d. flight patterns e. all of the above e Destination marketers can provide you with many items to help market your meeting. These can include: a. brochures b. videos or DVDs c. detailed information on the region/city d. shells with pre-printed graphics and copy into which you drop in information on your meeting e. all of the above e Before beginning the actual planning of a meeting, the first step is to: a. find a venue b. analyze the purpose and the type of event to serve the purpose c. develop a budget d. choose the destination e. find out where the CEO of the company or association wants to go b Before looking for a destination and venue, you must: a. understand the meeting objectives and know who will attend b. Make sure you can speak the language c. Know all the tasks that need to be completed to meet the goal d. Have your money exchange to the currency of the destination e. Know the climate your group wants a An association might want to take its meeting global to a. create alliances with other countries b. increase membership c. get travel perks d. align itself with the politics of a chosen country e. A & B e Prior to determining whether to take a meeting globally, you need to develop a meeting prospectus, which is also known as a a. strategies manual rence resume c. meeting analysis d. bible e. function sheet c Some important cultural basics to learn about the country you are going to include: a. polite phrases in the local language b. customary toasts c. major cities d. places of historical interest e. all of the above e ROI Return on investment ROM Return on Marketing? ROO Return on o? ROE Return on Event? ROR Return on Relationships Scheduled periodic meeting of delegates to discuss a subject congress Administrative staff of the organization sponsoring an international congress Secretariat Meeting organized to introduce a product and its marketing plans kick off/launch Large conventions whose housing needs require several hotels in a location city wide Participants from 2 or more countries meet in a specific destination International in the U.S. generally a meeting combined with an exhibition convention Generally a north american term where canadians or americans travel off shore to another country overseas participants who type of event what proposed dates when destination where objective why When contracting for services of facilities in another country it may be advisable to retain the services of an attorney who is familiar with the contract laws of both countries. true organizers need to be familiar with immigration procedures and customs regulations so as to advise attendees of their specific requirements and restrictions true As in a domestic meeting a comprehensive financial analysis is required. All funding sources must be considered. To help fund an international meeting additional sources of funding can include: a. sponsorships, grants, exhibitor fees b. funding from registration fees only c. donations from anyone connected to the group d. sponsorships e. other association donations a A well rounded international program should include speakers a. only from the host country b. only from the headquarter country of the group c. only peer speakers d. speakers from many countries who are represented at the meeting e. only from countries not represented d Your program needs to be based on the needs of those attending. Keeping this in mind, which of the following shouldn't be included in the schedule: a. networking opportunities b. adequate breaks c. general sessions on arrival day d. open evenings e. all of the above c How do PCO's generally charge for the services they provide? a. per person attending b. per event, or task planned c. percentage markup on the net cost d. they don't charge anything since they make their money on commissions suppliers they hire to work on the project e. fee for services e Because it takes longer to plan an international meeting the additional time must be built into the planning schedule. An appropriate lead time for an international congress would be a. 5 years b. 1 year c. 2 years d. none of the above e. all of the above e The following should be considered when designing the schedule of events: a. differences in time zones b. differences in venue meeting space c. differences in electrical voltage d. differences in weather e. differences in food and beverage a While the cost of several items will be increased at an international meeting the one that will increase the most is a. F/B b. Transportation c. Meeting space d. Sleeping room accommodation e. on site printing b Planners can get a refund on VAT, GST, IVA depending on the laws of the country. It is best to contract a specialist in this area. What, if anything, CANNOT be taxed? a. sleeping rooms b. meeting space c. everything can be taxed d. F/B e. labor c As a presenter speaks interpreters housed in soundproof booths speak into attendees headphones in a different language. Used in general sessions and breakout sessions. simultaneous interpretaion