FERPA Quiz (ASU 101 Employment) Questions with Verified Solutions

FERPA Quiz (ASU 101 Employment) Questions with Verified Solutions Which of the following never qualifies as directory information: - A home address - A Social Security number - A date of birth A Social Security number In order to access education records at XYZ University, authorized users had to enter both a student ID number and a confidential PIN number. XYZ wanted to designate student ID numbers as directory information so it could print the student ID numbers on student ID cards. May it do so? - No, because student ID numbers must never be displayed in public under any circumstances - Maybe, if the student ID numbers change at least once per calendar year - Yes, because XYZ requires a PIN number to access education records Yes, because XYZ requires a PIN number to access education records Which of the following would be considered PII of a student: - The address of a family member - The student's place of birth - The student's date of birth - All of the above All of the above XYZ University's Office of Student Housing maintained a list of the students living in the university's on-campus dorms. Is this PII? - Yes, because it shows the students' addresses - Maybe, if the students have lived in the dorms longer than one semester - No, because the students are living on campus Yes, because it shows the students' addresses The English Department at XYZ University kept two lists of enrolled students. One list was stored in a filing cabinet in the Department office. The other was in a database on a computer used by faculty members. Which is an "education record" under FERPA? - The list in the filing cabinet - The database on the computer - Both Both ****Jacob, an XYZ University administrator, received a court order directing XYZ to release certain information related to Cindy, a 21-year-old student, to a law firm. Must Jacob inform Cindy of the order and release of information? - Yes, and he must obtain her consent to release it - Maybe, but he should consult XYZ's legal counsel - No Maybe, but he should consult XYZ's legal counsel ****Chan, a student at XYZ University, applied for financial aid for the upcoming year. Sharon, in the financial aid office, asked Ken, an administrator, to share some education records containing PII about Chan, which Sharon needed to determine if Chan was eligible for aid. What must Ken do before disclosing the PII? - Get a signed, dated written consent from Chan - Inform Chan and obtain his oral consent - Neither Get a signed, dated written consent from Chan (Neither) ****Schools must notify students of their rights under FERPA — - Once per semester or trimester - Annually - Whenever the school make significant changes to its recordkeeping procedures Once per semester or trimester (Annually) ****Gabriel graduated from XYZ University two years ago. Must XYZ send him an annual notice of his rights under FERPA? - Yes, because he is a former XYZ student - Maybe, if Gabriel ever filed a complain about an alleged FERPA violation - No, because he is no longer a student Yes, because he is a former XYZ student (No, because he is no longer a student) ****Nadia, an administrator at XYZ, was responsible for notifying students annually of their FERPA rights. If she prints a notice in the student newspaper, will that provide sufficient notice? - No, because Nadia can't guarantee that all the students will see the newspaper - Maybe, if the notice takes up a full page - Yes No, because Nadia can't guarantee that all the students will see the newspaper (Yes) ****Lou worked in the records office at XYZ University. A student whom Lou did not know requested access to her education records for review, but she did not have any identification. Must Lou insist that she prove her identity? - Yes, but not any particular form of identification - Yes - she must show a passport or driver's license - No - Lou has the discretion to take her word Yes, but not any particular form of identification ****Alicia, a student at XYZ University, thought that XYZ improperly disclosed her PII. She filed a complaint with the Family Policy Compliance Office (FPCO). Which of the following must be true in order for FPCO to investigate Alicia's complaint? - The complaint must be timely - Alicia must be over 18 years old - The alleged disclosure must involve members of Alicia's family Alicia must be over 18 years old (The complaint must be timely) Craig, a professor at XYZ University, was sure that he could disclose data from a student's education records to a researcher under a FERPA exception. Is there anything else he should consider? - No, because FERPA is complrehensive - Maybe, if the student is under academic probation - Yes - other privacy laws Yes - other privacy laws Marvin, a first-year student at XYZ University, was livid about the grade he received in Economics 1, a class he needed for his major. He requested correction of his education record to a higher grade. Should XYZ consider Marvin's request? - Yes, because Marvin needs the class for his major - Maybe, if he can show bias - No, because FERPA does not allow for changing a grade No, because FERPA does not allow for changing a grade ****Sasha, a student at XYZ Law School, reviewed her education records and told Keenan, an XYZ administrator, that there was a mistake in the records, as Sasha had in fact taken and passed a required legal writing class. Keenan verified that Sasha did take the class in question and that the records were wrong. Which of the following must Keenan do: - Make the correction - Apologize the Sasha - Nothing, because Sasha only has the right to review the records Nothing, because Sasha only has the right to review the records (Make the correction) DEF Community College received a request from a student to inspect and review his education records. How soon must DEF comply with the request according to FERPA? - Within a "reasonably prompt" timeframe - Within 45 days - Within 90 days Within 45 days In preparation for the upcoming hurricane season, Hamid, an administrator at XYZ University, wanted to use medical information from students' education records to develop safety procedures. Does Hamid need to get consent from the students before using their PII for this purpose? - No, it falls under the exception for health and safety emergencies - Maybe unless the students have the opportunity to opt out - Yes, because there is no imminent emergency Yes, because there is no imminent emergency ****The parents of Shannon, a student at XYZ University, declared her as a dependent on their Federal income tax return. Judy, Shannon's mother, asked XYZ to give her access to an education record containing Shannon's PII. May the university disclose the record to Judy? - No, because Shannon is an "eligible student" - Maybe, if Shannon is only attending XYZ part time - Yes, because Judy declared Shannon as a dependent on her taxes No, because Shannon is an "eligible student" (Yes, because Judy declared Shannon as a dependent on her taxes) ****Bridget was a 22-year-old student at XYZ University who was caught using cocaine on campus. Bridget's father Stanley asked XYZ to show him records containing PII about Bridget's illegal drug use. May XYZ show the records to Stanley without Bridget's consent? - Yes, because the records contain information about Bridget's illegal drug use - Maybe, if Bridget refuses to enroll in a treatment program - No, because Bridget is over 21 Yes, because the records contain information about Bridget's illegal drug use (No, because Bridget is over 21) Which of the following incidents would raise serious concerns under FERPA: - A university published a directory containing the names and phone numbers of several students who had opted out - A school administrator refused to allow a student to review his records - A 17-year old university student's health records were sent to his parents without his consent - All of the above All of the above