FERPA QUESTIONS AND ANSWERS ALREADY PASSED

FERPA QUESTIONS AND ANSWERS ALREADY PASSED What does FERPA stand for? Family Educational Rights and Privacy Act What does FERPA protect? FERPA protects the confidentiality of student educational records How are FERPA and PII related? FERPA prevents the disclosure of Personally Identifiable Information (PII) without parent/guardian consent What does FERPA provide parents? FERPA provides parents certain rights to inspect and review the student's educational records maintained by the school What is considered PII? A student's legal name, the name of the student's parent or other family members, SSN, State Student ID Number, Health/Biometric Information, address of student or student's family, other indirect identifiers such as DOB, POB, mother's maiden name,etc., and other information that would allow re-identification of a student. Is the school required to provide FERPA copies to the parent? Schools are not required to provide unofficial copies of records unless, it's a great distance, impossible for the parents or eligible student to get there. Schools may charge for a copy. Schools are not required to provide official copies. When does FERPA allow the release of records without consent? 1. School officials with legitimate educational interest 2) Other schools where the student is transferring 3) Audit 4) Financial Aid 5) Court Order 6) Juvenile system What can schools disclose without consent? Any data that has been identified as Directory information such as name, address, phone number, DOB, place of birth, honors and awards, and dates of attendance Where does TCS post its Annual FERPA Notification and what TCS has defined as Directory Information? TCS District Website - Departments - Technology - Student Privacy At what age are the rights of FERPA transferred to the child? 18 or attends school beyond the high school level How often does the school have to notify parents of FERPA? Annually Can a list of students' health issues be distributed to teachers or other staff with FERPA? A school-wide distribution violates FERPA. If individual staff or faculty members need to be informed of a student's condition, that student requires an ECP (emergency care plan) listing symptoms to be alert for and the required response to those symptoms When can schools share health information with other agencies within their state? 1) Abuse or neglect 2) Certain reportable diseases that pose an imminent threat (diseases on the 72 hour list do not pose imminent danger so consent must be obtained first 3) Concern that a student may hurt himself or others 4) De-identified data- health-related data that doesn't contain the student's identification or make it readily traceable How many days does a school have before they have to honor the FERPA request? Schools must honor your request within 45 days of receiving the request. Parents can inspect and review the records, but schools are not obligated to provide copies unless they live too far away or unable to get to the school. What is included in directory information? Name, address, DOB, POB, dates of attendance, participation in sports and activities, weight and height of members of athletic teams, degrees, honors, and awards, and the most recent school attended What schools are not included under FERPA? Parochial and private schools do not receive federal funding so they are not subject to FERPA What are some issues FERPA is not allowed to challenge? Grade, an opinion, or a substantive decision made by a school about an eligible student What isn't protected under FERPA? Information through personal observation or knowledge or heard orally from others is not protected under FERPA