99237273
James Tilley
Unit 18 – Managing a business event
P5 – Provide support for the running of an event
Our charity business event was in aid of ‘Help for Heroes’, a charity specialising in the lifelong
support to Service Personnel and Military Veterans with injures, illnesses and wounds sustained
while serving in the Britsh Armed Forces. The event we chose to put on was a basketball ‘shootout’,
where one person would have three balls to shoot and score in a basketball hoop. If the individual
got all three balls in the hoop, they would receive a rafe tcket. At the end of the event, there would
be a rafe, in which one of the winners of the basketball event, or another person who paid for a
rafe tcket, won a pri,e, in our case a bou of chocolates.
Due to the event being compleu, we had to provide support before, throughout and afer the event.
The setup of our chosen equipment, which we hired out prior to the event, namely a speaker, bench,
table, basketball and basketball hoop, does not require skilled operators, therefore, to cut down on
setup and packing away tmes, we decided to split up and set up diferent parts of the event each.
The equipment was checked to make sure it was sufcient and was not faulty before the event was
commenced.
This involved checking the speaker worked, without crackling and to a sufcient volume that it could
be heard throughout the venue. In additon, we had to make sure we had enough music to last
throughout the venue, in additon to also making sure the music chosen was licenced and we were
not playing the music illegally. We kept the doors of the sports hall open with the music playing in
order to atempt to atract people into the hall and take part in the venue. In order to atract
potental customers inside, during tmes throughout the day, we had members of our group in the
sports hall recepton and outside of the front of the sports hall atemptng to persuade people inside
to take part in the event. When the customers who are looking to take part in the event enter the
sports hall, they are greeted by a member of our group who ask whether they are looking to take
part in the shootout, rafe, or whether they are just visitng. If they are looking to take part or enter
the rafe, the member of our group will walk them over to the table, where another member will
ask them what they would like to take part in, as well as the diferent pricing optons available. They
are then ofered a seat where they can watch other people take part in the charity event.
We made sure the bench, which those waitng for their go would sit on, would be able to support
the weight of the players, and made sure that the table was appropriately si,ed and in good
conditon, so not to draw people away from the event, and make them feel that the event was of
high quality. This was also important due to us needing a desk to display the pri,e on to atract
people to take part in the event as well as to place the rafe tckets and the money we raised for
charity.
The basketball was measured to make sure it was a sufcient pressure and trialled to ensure it was
not weighted, so it would be unbiased to whoever took part in the event. The basketball hoop was
also analysed to ensure it was safe and no partcipants would be hurt from it. We also made sure the
hoop was strong enough to have balls thrown at it, which it was successful in.
We took notes from the event to make sure we had enough informaton to form our own analysis of
the outcome of the event. One way we did this was to record the number of rafe tckets which
were sold, as well as recording the number of people who took part in the basketball shootout.
When recording the rafe tckets sold, we noted down the number of the tcket as well as the
contact details of the individual and their name. To save paper and money, we decided to use
1
James Tilley
Unit 18 – Managing a business event
P5 – Provide support for the running of an event
Our charity business event was in aid of ‘Help for Heroes’, a charity specialising in the lifelong
support to Service Personnel and Military Veterans with injures, illnesses and wounds sustained
while serving in the Britsh Armed Forces. The event we chose to put on was a basketball ‘shootout’,
where one person would have three balls to shoot and score in a basketball hoop. If the individual
got all three balls in the hoop, they would receive a rafe tcket. At the end of the event, there would
be a rafe, in which one of the winners of the basketball event, or another person who paid for a
rafe tcket, won a pri,e, in our case a bou of chocolates.
Due to the event being compleu, we had to provide support before, throughout and afer the event.
The setup of our chosen equipment, which we hired out prior to the event, namely a speaker, bench,
table, basketball and basketball hoop, does not require skilled operators, therefore, to cut down on
setup and packing away tmes, we decided to split up and set up diferent parts of the event each.
The equipment was checked to make sure it was sufcient and was not faulty before the event was
commenced.
This involved checking the speaker worked, without crackling and to a sufcient volume that it could
be heard throughout the venue. In additon, we had to make sure we had enough music to last
throughout the venue, in additon to also making sure the music chosen was licenced and we were
not playing the music illegally. We kept the doors of the sports hall open with the music playing in
order to atempt to atract people into the hall and take part in the venue. In order to atract
potental customers inside, during tmes throughout the day, we had members of our group in the
sports hall recepton and outside of the front of the sports hall atemptng to persuade people inside
to take part in the event. When the customers who are looking to take part in the event enter the
sports hall, they are greeted by a member of our group who ask whether they are looking to take
part in the shootout, rafe, or whether they are just visitng. If they are looking to take part or enter
the rafe, the member of our group will walk them over to the table, where another member will
ask them what they would like to take part in, as well as the diferent pricing optons available. They
are then ofered a seat where they can watch other people take part in the charity event.
We made sure the bench, which those waitng for their go would sit on, would be able to support
the weight of the players, and made sure that the table was appropriately si,ed and in good
conditon, so not to draw people away from the event, and make them feel that the event was of
high quality. This was also important due to us needing a desk to display the pri,e on to atract
people to take part in the event as well as to place the rafe tckets and the money we raised for
charity.
The basketball was measured to make sure it was a sufcient pressure and trialled to ensure it was
not weighted, so it would be unbiased to whoever took part in the event. The basketball hoop was
also analysed to ensure it was safe and no partcipants would be hurt from it. We also made sure the
hoop was strong enough to have balls thrown at it, which it was successful in.
We took notes from the event to make sure we had enough informaton to form our own analysis of
the outcome of the event. One way we did this was to record the number of rafe tckets which
were sold, as well as recording the number of people who took part in the basketball shootout.
When recording the rafe tckets sold, we noted down the number of the tcket as well as the
contact details of the individual and their name. To save paper and money, we decided to use
1
