NIGP CPPO Certification Exam Questions With Correct Answers

Surety - Answer a pledge or guarantee by an insurance company, bank, individual or corporation on behalf of a bidder or offeror which protects against default or failure of the principal to satisfy the contractual obligations. accountability - Answer The principle that employees who accept an assignment and the authority to carry it out are answerable to a superior or a higher authority for the outcome. acceptance - Answer 1. Indication that an offeree is bound by the terms of the offer. 2. An indication by one party of a willingness to act in accordance with the contract or offer. 3. The assumption of a legal obligation by a party to contract to the terms and conditions of that contract. 4. The act of receiving by an authorized representative with the intention or retaining. competitive sealed bidding - Answer Preferred method for acquiring goods, services and construction for public use in which award is made to the lowest responsive and responsible bidder, based solely on the response to the criteria set forth in the invitation for bud; does not include discussions or negotiations with bidders. force majeure - Answer Unexpected or uncontrollable events including those caused by nature that can impact the contract price, terms and conditions. these events are not due to contractor negligence and may excuse contractor performance during the events and under certain conditions caused by them. Acts of God or disruptive conditions for which a contractor or carrier will not be held responsible. specification - Answer A precise description of he physical or functional characteristics of a product, good or construction item. A description of goods and/or services. A description of what the purchaser seeks to buy and what a bidder must be responsive to in order to be considered for award of a contract. Specifications generally fall under the following categories: design, performance, combination (design and performance), brand name or approved equal, qualified products list and samples. May also be known as a purchasing description. bid bond - Answer An insurance agreement, accompanied by a monetary commitment, by which a third party (the surety) accepts liability and guarantees that the bidder will not withdraw the bid. warranty - Answer A promise made by a seller to a buyer that is legally enforceable. The promise may be expressed or implied and is legally binding. best practice - Answer A business process, activity or operation that is considered outstanding, innovative or exceptionally creative by a recognized peer group. It may be considered as a leading-edge activity that has been successfully adopted or implemented and has brought efficiency and effectiveness to an organization. It may result in improved productivity, quality, reduced costs and increased customer service. return on investment or ROI - Answer A calculation used in business to determine whether a proposed investment is a wise business decision and how well it will repay the investor. It is calculated as the ratio of the amount gained or loss relative to the basis. The analysis takes the form of a dynamic model or statistical model. estoppel - Answer A legal principal that prevents a person from asserting a position that is inconsistent with his or her prior conduct, if injustice would thereby result to a person who has changed position in justifiable reliance upon that conduct. For example, a landlord informs a tenant that there was construction or a lapse in utility services. If the tenant relies on this statement in choosing to remain on the premises, the landlord could be barred under the principle from collecting full rent. performance based contract - Answer A results-oriented contracting method that focuses on the outputs, quality or outcomes that may tie at least a portion of a contractor's payment, contractor extensions, or contract renewals to the achievement of specific, measurable performance standards and requirements. These contract may include monetary and non-monetary incentives as well as specific remedies. fiduciary duty - Answer An individual's obligation to serve the best interests of selected stakeholders, especially those of their employer. sampling - Answer A technique used to avoid examination of each item in a population, yet will still be able to determine whether the entire population shall be accepted as complying with the acceptable quality level or stated requirements. value analysis - Answer An organized effort directed at analyzing the functions of a product or service including specifications, standards, practices, and procedures with intent to satisfy the required function at the lowest possible cost without impacting functional need and suitability. drayage - Answer A charge for hauling something between various locations by a transportation company. income statement - Answer A financial report that shows an organization's profitability over a period of time - months, quarter, or year. legacy system - Answer An outdated computer system that remains in use despite the availability or more current technology. It usually is an archaic data management platform that may contain proprietary custom designed software such as an old database management system running on mainframes. May run financial's, payroll, human resources, purchasing, supply management, inventory control and other business processes. The name given to a "home grown" technology system. SWOT analysis - Answer Utilized as a strategic planning tool to improve organizational effectiveness. Developed by Alfred Humphrey for business analysis. benchmarking - Answer The act of measuring a process, service, or product against the characteristics of the recognized leaders in the given area of review. A study, review, or process whereby a procurement organization identifies world-class organizations with which to compare its practices, policies and performance outcomes. an organization's performance is judged against selected criteria from other organizations deemed "bets in class". Make-or-Buy Analysis - Answer milestoneDetermines the cost effectiveness of producing goods or services in-house vs. procuring them from outside the organization. partial payments - Answer payments that permit the contractor to invoice at intervals to coincide with the delivery and acceptance of incremental supplies or services. Cost Plus Fixed Fee - Answer a contract whereby the contractor is reimbursed for its actual incurred cost for material, labor and other agreed to incidentals, plus a fixed sum established in the contract. Qualified Products List (QPL) - Answer A list of products that have been examined, tested, and have satisfied all applicable qualification requirements cost-benefit analysis - Answer a comparative evaluation of the trade off between the cost of a good or service and the value or benefit to be obtained to choose among alternatives expedite - Answer the effort to assure delivery of goods purchased in accordance with a time schedule. An attempt to rush or improve a delivery date.