SMA3707 ASS 2 2023 2ND SEMESTER 2023
QUESTION 1
1.1 Five steps an organization can follow as part of disaster/emergency planning:
Risk Assessment: Conduct a comprehensive assessment of potential risks and
hazards that the organization may face. Identify natural disasters (such as
earthquakes, floods, hurricanes), technological emergencies (such as power
outages, equipment failures), and human-induced emergencies (such as fires,
terrorist attacks) that could impact the organization.
Develop an Emergency Response Plan: Create a detailed plan outlining the
organization's response to different types of emergencies. This plan should
include clear roles and responsibilities, communication protocols, evacuation
procedures, and strategies for mitigating risks and minimizing damages.
Establish Communication Channels: Set up effective communication channels to
ensure timely and accurate dissemination of information during emergencies.
This includes establishing communication networks with relevant stakeholders,
such as employees, customers, suppliers, and local emergency response
agencies.
Training and Drills: Conduct regular training sessions and drills to prepare
employees for emergency situations. This helps familiarize them with emergency
procedures, improves their response capabilities, and ensures a coordinated and
efficient response during a crisis.
Continuity Planning: Develop strategies to ensure the continuity of critical
business functions during and after a disaster. This includes identifying alternate
work locations, data backup and recovery plans, and measures to restore
operations as quickly as possible.
1.2 Disaster/emergency planning during and after the disaster/emergency:
I. During the disaster/emergency:
II. Activate the emergency response plan and ensure the safety of employees and
stakeholders.
, III. Communicate with relevant authorities and emergency services.
IV. Monitor the situation closely and provide updates to employees and
stakeholders.
V. Implement emergency measures to protect assets, infrastructure, and critical
systems.
VI. Coordinate and collaborate with other organizations and agencies involved in the
response efforts.
After the disaster/emergency:
I. Assess the impact and extent of damages.
II. Initiate recovery and restoration activities.
III. Communicate with employees, customers, and stakeholders about the
organization's recovery plans and progress.
IV. Coordinate with insurance providers and other relevant agencies for claims and
support.
V. Review the effectiveness of the emergency response plan and make necessary
improvements based on lessons learned.
1.3 Key elements of disaster preparedness:
Risk Identification and Assessment: Identify potential risks and hazards that can
affect the organization and assess their likelihood and potential impact.
Emergency Planning: Develop and implement comprehensive emergency
response plans, including evacuation procedures, communication protocols, and
resource allocation strategies.
Training and Education: Provide regular training and education programs to
employees, ensuring they are equipped with the necessary skills and knowledge
to respond effectively during emergencies.
Communication and Coordination: Establish effective communication channels
and mechanisms to disseminate information, coordinate response efforts, and
collaborate with relevant stakeholders and emergency response agencies.
QUESTION 1
1.1 Five steps an organization can follow as part of disaster/emergency planning:
Risk Assessment: Conduct a comprehensive assessment of potential risks and
hazards that the organization may face. Identify natural disasters (such as
earthquakes, floods, hurricanes), technological emergencies (such as power
outages, equipment failures), and human-induced emergencies (such as fires,
terrorist attacks) that could impact the organization.
Develop an Emergency Response Plan: Create a detailed plan outlining the
organization's response to different types of emergencies. This plan should
include clear roles and responsibilities, communication protocols, evacuation
procedures, and strategies for mitigating risks and minimizing damages.
Establish Communication Channels: Set up effective communication channels to
ensure timely and accurate dissemination of information during emergencies.
This includes establishing communication networks with relevant stakeholders,
such as employees, customers, suppliers, and local emergency response
agencies.
Training and Drills: Conduct regular training sessions and drills to prepare
employees for emergency situations. This helps familiarize them with emergency
procedures, improves their response capabilities, and ensures a coordinated and
efficient response during a crisis.
Continuity Planning: Develop strategies to ensure the continuity of critical
business functions during and after a disaster. This includes identifying alternate
work locations, data backup and recovery plans, and measures to restore
operations as quickly as possible.
1.2 Disaster/emergency planning during and after the disaster/emergency:
I. During the disaster/emergency:
II. Activate the emergency response plan and ensure the safety of employees and
stakeholders.
, III. Communicate with relevant authorities and emergency services.
IV. Monitor the situation closely and provide updates to employees and
stakeholders.
V. Implement emergency measures to protect assets, infrastructure, and critical
systems.
VI. Coordinate and collaborate with other organizations and agencies involved in the
response efforts.
After the disaster/emergency:
I. Assess the impact and extent of damages.
II. Initiate recovery and restoration activities.
III. Communicate with employees, customers, and stakeholders about the
organization's recovery plans and progress.
IV. Coordinate with insurance providers and other relevant agencies for claims and
support.
V. Review the effectiveness of the emergency response plan and make necessary
improvements based on lessons learned.
1.3 Key elements of disaster preparedness:
Risk Identification and Assessment: Identify potential risks and hazards that can
affect the organization and assess their likelihood and potential impact.
Emergency Planning: Develop and implement comprehensive emergency
response plans, including evacuation procedures, communication protocols, and
resource allocation strategies.
Training and Education: Provide regular training and education programs to
employees, ensuring they are equipped with the necessary skills and knowledge
to respond effectively during emergencies.
Communication and Coordination: Establish effective communication channels
and mechanisms to disseminate information, coordinate response efforts, and
collaborate with relevant stakeholders and emergency response agencies.
