CPPS Module 2 Updated

Movement Definition - ANSWER--The act or process of moving -A change of place or position -The physical relocation of property from one area to another Movement of assets must ensure: - ANSWER-the physical protection of the assets and accurate changes of the location on the property record The Process of Movement (from warehouse) - ANSWER-1. Request for items to be removed from warehouse with management approval 2. Warehouse ensures proper documentation, the record updates, and appropriate handling 3. Shipping in appropriate container Off-Site Movements - ANSWER-Need approval, must be only for authorized use, person is liable/responsible, must be returned for inventory Why Do We Have Property Movement Documents? - ANSWER-Movement documents or electronic transactions must be posted to the property record and retained in the property management files for audit purposes Types of Property Movement Documents - ANSWER-TRASFER AND ACCOUNTABILTY FORM -to record mvt of prop. and transfer acct. HAND RECEIPT -mvt between inventory point and user EQUIPMENT LOG-OUT FORM -used to track short term mvt ELECTRONIC PROPERTY PASS SYSTEMS -can use barcode, send emails to users w/ equipment checked out Shipping Definition - ANSWER-Shipping is the movement of property from one geographical area to another, usually via commercial carrier The responsibility for movement: - ANSWER-rests with the shipper (unless otherwise specified in a legally binding document or mutually agreed to by both parties) until the property is received at its destination. Packaging Economy - ANSWER-Obtaining the maximum output of adequately-protected items at a minimum cost "Underpacking" - ANSWER-means providing inadequate protection "Overpacking" - ANSWER-is the excessive application of preservatives, packaging, or packing materials, resulting in excessive shipping costs. Preservatives include dry ice, desiccants (a substance that absorbs water), and coatings Packing methods - ANSWER--Method I - Wrapper Not Sealed - Water as liquid or vapor and corrosive atmospheres have relatively free contact with the preserved part -Method I-A - Part Preserved - Waterproof Wrapper Sealed - Only moisture vapor penetration is possible -Method I-B - Strippable plastic dip-coat serves as a preservative and barrier -Method II - Part cannot be preserved with contact preservative, sealed waterproof and moisture vapor-proof barrier are used; traces of moisture vapor which penetrate are absorbed by a desiccant -Method III - Physical protection only Government packing and crating specifications - ANSWER-The Government has developed specifications for packing materials and crating that are also suitable for commercial purposes Shipping Containers Criteria - ANSWER-Consider the following criteria when selecting a shipping container: Characteristics (size, weight), vulnerability to damage, degree of disassembly, manuf. specif., mode of trans, handling, cost Packaging Manufactured items - ANSWER-Packaging and shipping specifications are commonly indicated in user manuals when/if the item must be returned for repair or replacement Waterproofing - ANSWER-waterproofing provides protection by preventing the entry or diverting water damage Marking Packages - ANSWER-The purpose of marking is to ensure clear identification of contents to display consignor and consignee addresses so that shipments can be moved without confusion or delay Packaging Hazardous materials - ANSWER-Packages containing dangerous goods must be permanently marked with the correct technical name and with distinctive labels or stencils of the labels (diamond shaped labels) PREPARATION OF SHIPPING DOCUMENTS (Classified) - ANSWER-Under NO CIRCUMSTANCES shall the bill of lading be marked or stamped "SECRET" or "CONFIDENTIAL" when shipping classified material Hazardous Materials (Hazmat) Regulations per 49 CFR - ANSWER-o Defines and classifies hazardous materials o Authorizes certain packages or containers for use in the movement of hazardous materials