Payroll Cycle
,Stages
Personnel (Human Resources)
* There must be an individual or department which looks after the human resource aspects
labour force, e.g. maintaining personnel records, assisting with appointments/dismissals, et
Timekeeping
* There must be a method of accurately recording all time worked by hourly paid employee
Payroll preparation
* Amounts payable to employees must be calculated and supporting documentation must b
created.
Payment preparation and payout
• Amounts owed to employees must be paid to them either in cash or by transfer into their
accounts.
Deductions: Payment and Recording
Presentation Title
* Amounts which have been deducted from employees’ earnings must be paid over to the respective
parties, e.g. PAYE paid to SARS.
, personnel
• THE PERSONNEL DEPARTMENT DEALS WITH ALL ASPECTS OF THE HUMAN ASSETS OF THE
COMPANY.
• THE DEPARTMENT SHOULD BE SKILLED IN SUCH THINGS AS RECRUITING, COUNSELLING,
NEGOTIATING AND LABOUR LAW, AS THEY WILL BE INVOLVED IN ALL OF THESE THINGS ON
AN ONGOING BASIS.
• ON MATTERS MORE SPECIFIC TO THE CYCLE, THEY WILL BE RESPONSIBLE FOR KEEPING
DETAILED RECORDS OF ALL EMPLOYEES, EXECUTING THE HIRING AND DISMISSING OF
STAFF AND ENSURING THAT PAY RATES AND CHANGES THERETO, ARE CORRECTLY AND
PROMPTLY IMPLEMENTED.
• INDEPENDENT EMPLOYEE RECORD KEEPING IS VERY IMPORTANT AS IT PROVIDES
THEORETICAL PROOF OF THE EXISTENCE OF EMPLOYEES AND WOULD CERTAINLY
DISCOURAGE THE PRACTICE OF INCLUDING FICTITIOUS OR “DUMMY” EMPLOYEES ON THE
PAYROLL.
• IT IS ALSO ESSENTIAL FOR ENSURING THAT INDIVIDUAL EMPLOYEES DO NOT FALL FOUL OF
THE TAX REGULATIONS.
9/3/20XX Presentation Title
,Stages
Personnel (Human Resources)
* There must be an individual or department which looks after the human resource aspects
labour force, e.g. maintaining personnel records, assisting with appointments/dismissals, et
Timekeeping
* There must be a method of accurately recording all time worked by hourly paid employee
Payroll preparation
* Amounts payable to employees must be calculated and supporting documentation must b
created.
Payment preparation and payout
• Amounts owed to employees must be paid to them either in cash or by transfer into their
accounts.
Deductions: Payment and Recording
Presentation Title
* Amounts which have been deducted from employees’ earnings must be paid over to the respective
parties, e.g. PAYE paid to SARS.
, personnel
• THE PERSONNEL DEPARTMENT DEALS WITH ALL ASPECTS OF THE HUMAN ASSETS OF THE
COMPANY.
• THE DEPARTMENT SHOULD BE SKILLED IN SUCH THINGS AS RECRUITING, COUNSELLING,
NEGOTIATING AND LABOUR LAW, AS THEY WILL BE INVOLVED IN ALL OF THESE THINGS ON
AN ONGOING BASIS.
• ON MATTERS MORE SPECIFIC TO THE CYCLE, THEY WILL BE RESPONSIBLE FOR KEEPING
DETAILED RECORDS OF ALL EMPLOYEES, EXECUTING THE HIRING AND DISMISSING OF
STAFF AND ENSURING THAT PAY RATES AND CHANGES THERETO, ARE CORRECTLY AND
PROMPTLY IMPLEMENTED.
• INDEPENDENT EMPLOYEE RECORD KEEPING IS VERY IMPORTANT AS IT PROVIDES
THEORETICAL PROOF OF THE EXISTENCE OF EMPLOYEES AND WOULD CERTAINLY
DISCOURAGE THE PRACTICE OF INCLUDING FICTITIOUS OR “DUMMY” EMPLOYEES ON THE
PAYROLL.
• IT IS ALSO ESSENTIAL FOR ENSURING THAT INDIVIDUAL EMPLOYEES DO NOT FALL FOUL OF
THE TAX REGULATIONS.
9/3/20XX Presentation Title
