Practical Accounting Data Processing AIN2601 Semester 1

2.1.1 General a) Please diarise the due dates on which you are to submit your answers in respect of the various assignments so that they reach the university on or before the due date. Please allow adequate time for postal delays. b) PLEASE NOTE: Any assignment received after the due date will not be marked and you will receive 0% for the assignment. c) Please ensure that your student number appears in all the required fields of the assignment. Please refer to the instructions pertaining to the assignment. d) The answers to assignment questions should be arranged numerically, the question number indicated at the beginning of every pdf document, and all pages should be numbered sequentially. Remember that your assignment should have precisely the same number as the one specified in the relevant tutorial letter (01, 02 or 03 as the case might be). e) We will not be receiving any hard copy assignments. All assignments must be submitted online. Please do not submit your backup files. Refer to par. 2.2.2 f) Ensure that you receive confirmation that your assignment was successfully submitted (online). g) All assignment mark queries must reach the lecturers before the module examination date. No assignment mark queries, including the adjustment of assignment marks, will be considered after the module examination date. 2.1.2 Plagiarism Plagiarism: Plagiarism is the act of taking the words, ideas and thoughts of others and passing them off as your own. It is a form of theft, which involves a number of dishonest academic activities. MyStudies@Unisa Disciplinary Codes (2011) is given to all students at registration. Students are advised to study the Code. Also, please read the University’s Copyright Infringement and Plagiarism Policy. All your assignments must be your own work. This includes assignments requiring work to be done on computer. You will receive 0% for your whole assignment if it’s deemed that plagiarism was committed in any part of the assignment. AIN2601/103/1/2022 5 Everyone must obtain the required skills to ensure that you will be able to make a valuable contribution in the workplace. 2.2 Submission and marking of Assignment 02 2.2.1 General Assignment 02 requires a unique number. There are different Assignment 02 questions for each semester. Semester 1 relates to GLAM Clothing (Pty) Ltd. Please ensure you complete the correct assignment. You have to use Topic 6 in your study guide as a guide for working through the Pastel Partner training manual. Read it carefully and follow the instructions in the study guide. Do not start with Assignment 02 without first working through topic 2 (spreadsheets), topic 6 (Pastel Partner) and the Pastel Partner training manual. Please note: this means that you need to complete all the activities in the study guides and the exercises in the Pastel Partner training manual. Do not worry if you make a mistake while working through the exercises for Spotless Cleaning Service in the Sage Pastel Partner training manual! It will not count for marks. Learn from your mistakes and continue. Do not waste too much time on correcting it. Mistakes will, however, affect the results on some of your reports, so do not worry if your reports do not perfectly match those printed in the manual. Do not delete any companies in Pastel. Should you feel you made too many mistakes and rather want to start afresh, start a new company without deleting any of your old companies. Students seem to struggle with the take on of balances. Read the applicable section in study unit 18 very carefully until you understand the reasons behind the take on process fully. Now do the take on exercises in a separate company in lesson 12. Only after all of this, attempt to do Assignment 02. Your take on balances affect almost all your printouts! When you start with Assignment 02, create a separate company for GLAM Clothing. Do not attempt to enter the details of GLAM Clothing as part of Spotless Cleaning Service or any other company in Pastel. This is similar to doing the accounting work for your local grocery store, butchery and hairdresser – everyone should be handled as a separate company in Pastel! Make regular backups while doing Glam Clothing. Make these backups into separate subdirectories. The task numbers should be used as the names for the subdirectories so that you know up to what task number you have last made a backup of your data. If you make a mistake after the backup, you can restore your backup from the last task number before the error and just continue. This will save you from redoing the same work over and over again. Please also make a regular backup to an external storage device (such as a memory stick). You will then be able to recover your assignment in case your computer crashes or is stolen or lost. Please backup regularly including to an external storage device! 6 Remember that you will not be able to complete Assignment 02 without working through the study guides’ topic 2 (spreadsheets) and topic 6 (Pastel Partner) in conjunction with the Pastel Partner training manual. This will require a significant time investment – do not leave it until it is too late! Either print out the computer printouts (Pastel and Excel) required for Assignment 02, staple it together and post it to Unisa, or submit it online via myUnisa. Please note: • Do NOT submit your assignmentby post. Do NOT submit parts of your assignment separately! You need to combine all your pdf printouts and your excel files into a single zipped folder. DO NOT INCLUDE YOUR BACKUPS • Important: By submitting your assignment you confirm that you accept the terms of the declaration included in Addendum A (Semester 1) and of this tutorial letter. If you are in violation of the declaration, you will receive 0% for Assignment 02. If you copied all or a portion of your assignment from someone else, both you and the person you copied from will receive 0% for the assignment. • Please note that it is the policy of this Department not to mark the whole assignment. Only one or two questions or parts of questions may be marked. Your mark for the whole assignment will therefore be the mark, which you obtain for the specific section(s) marked. 2.2.2 Assignment 02 printed to an electronic file and submitted online via myUnisa In order to submit Assignment 02 online, you must: • Create a separate subdirectory for Assignment 02 on your computer for all your assignment files. • Pastel: Use a virtual printer such as CutePDF, PDF Creator, Microsoft Office Document Image Writer or Microsoft XPS Document Writer as your default printer and ‘print’ your Pastel documents and reports as .PDF files, .TIF files or .XPS files. Do not hand in screen prints of your Pastel documents, reports or input screens. Do not print from Pastel to Microsoft Word, Microsoft Excel or OneNote-screens. • Excel: Save your Excel files after completing the exercises as Excel files, or save your Open Office Calc files as Open Office Calc files. • Use either Compressed Zipped folder or 7-Zip to compress all your various Pastel and Excel files into a single zip file. (For instructions on how to compress your files, refer to paragraph 8, question and answer 9.) • Submit this single zip file on myUnisa by selecting for folders compressed using WinZip the “ASSIGNMENT 2 .zip FILE” type/format and for folders compressed using 7-Zip the “ASSIGNMENT 2 .7z FILE” type/format. Do not choose any other file format other than “ASSIGNMENT 2 .zip FILE” or “ASSIGNMENT 2 .7z FILE”. AIN2601/103/1/2022 7 • Do not submit the individual assignment files on myUnisa. myUnisa will only accept the first file uploaded, and you will not be able to submit all your assignment documents. You may upload only a single zip file on myUnisa. Please note: • You can download the free virtual printers CutePDF and PDF Creator, as well as the free spreadsheet software Open Office Calc, from the internet. • Save your virtual printouts electronically by using the task number as the file name. A total of 3 marks will be deducted if the task number is not reflected in the file name. • Keep an electronic backup of the zip file you have submitted as well as the original files before you have compressed them. • Submit only one zip file via myUnisa. Do not try and submit individual files and any file other than a zip or 7z file. Refer to the FAQ paragraph Q1 in this tutorial letter (TL103)/(myUnisa) if you do not know how to compress your folder/files. • Keep your online submission receipt number or a print screen of your submission receipt as proof of online submission. If you did not receive confirmation that your assignment was submitted successfully, then your assignment wasn’t submitted. Please submit your assignment again until you have received confirmation that your assignment was submitted successfully. • Do NOT resubmit your assignment online on myUnisa. Make sure before you click the "Submit" button the first time. (This is similar to dropping your posted package in the post box – what is done is done.) Do not call or e-mail the lecturers with requests to resubmit your assignment. • Do NOT submit a backup of your Pastel project. A backup is not the same as your virtual printouts saved electronically and then zipped together. You will get 0% for a backup of your Pastel project. Make sure before submission! • Do NOT wait until the last day to submit Assignment 02 online on myUnisa. The servers can’t handle a large volume of big files uploaded all at the same time. As a result, you might perhaps not be able to upload your assignment before the deadline. • Do NOT e-mail or fax your assignment to your lecturers or the Assignment Section at Unisa. 8 2.2.3 Assignment 02 on a paper printout submitted via post Regarding submitting… Assignment 02 via post, please note: • We will not accept hard copy printouts of your assignment Please note: • You can have your printouts scanned in at Q-Photo, Postnet or an internet café into PDF format if you want to submit it electronically. Remember to take a memory stick with you or a CD to save and take the files home with you again! • For question 1 (Pastel Partner) do not make screen prints of your Pastel Partner documents, reports or input screens (question 1), paste it into Microsoft Word, Microsoft Excel or Microsoft OneNote, and then print and submit these documents. Screen prints are not the printed documents and reports as required by the assignment, and will not be marked. • For question 1 (Pastel Partner) do not print from Pastel to Microsoft Word, Microsoft Excel or OneNote and then print them to paper. These documents will not be marked. File names: Save your virtual printouts electronically by using the task number as the file name. For example: Task 15.1 requires a trial balance to be printed. You print it to your virtual printer (eg PDF Creator) and save it as ‘Task 15.1’. When viewing this file through My Computer or Windows Explorer, it will be listed as ‘Task ’ if you used a PDF printer or as ‘Task ’ if you used Microsoft Office XPS Document Writer. There is no need to add a detailed description for the file, because we need to be able to sort it in task number order for marking purposes. A total of 3 marks will be deducted if the task number is not reflected in the file name. Formats of files: The format of your files is determined by the type of virtual printer you use. • The only acceptable file formats for question 1 (Pastel) for this assignment are: o .pdf (various PDF writers) o .xps (Microsoft XPS Document Writer) or .oxps Please open your files again to make sure it printed correctly and that you can open each one. • The only acceptable file formats for question 2 (Excel) for this assignment are: o .xls or xlsx • The following file formats are not acceptable and tasks in this formats will/cannot be marked (you will receive 0% for tasks in these formats): o .lnk or shortcut files. We do not have access to your hard drive and will not be able to see your printouts. AIN2601/103/1/2022 9 o Screen prints of your Pastel Partner documents, reports or input screens (question 1) pasted into Microsoft Word, Microsoft Excel or Microsoft OneNote. o Pastel Partner (question 1) printouts printed to Microsoft Word, Microsoft Excel or Microsoft OneNote. This distorts the printouts and the Microsoft options enable editing of the printouts which will therefore not be marked. o Files with other file formats where the file extension is renamed to make it look like a .pdf, .xps, .tif file. It does not work and wastes a lot of time. Your file will still not be readable and we will not be able to mark that printout. Size of files: The total file size of your zip-file (called this after being compressed) should not exceed 5 MB! To submit Assignment 02 via myUnisa: Go to . Go to myUnisa. Enter your student number and password. Select your module from the orange strip. Click on Assessment 2. Find the AIN2601 course code in the Course column. Find the corresponding number of the assignment,. Click on the “Add submission” button. Click on the file icon or simply drag and drop your zipped file into the allocated box. In the Choose File dialog box, select the file you want to upload, eg AIN2601 Assignment , and then click OK. Select the correct file format from the File Format drop-down list (ie ASSIGNMENT 2 .zip FILE for WinZip/Compressed (zipped) files or ASSIGNMENT 2 .7z FIL” for 7-Zip files.) Click on the Save button. Verify that you are uploading the correct file to AIN2601 and Assignment 02. If the wrong details, eg file name, appear on the screen, click on Back to restart the file upload process. Click on the submit assignment to submit your assignment file.. The Assignment submission report is your proof that your assignment was submitted. You must print this page for record purposes. 10 Click on the Return to Assignment List button to go back to the Assignment overview screen. 2.2.4 Enquiries relating to assignments Enquiries about assignments, including mark adjustments, will only be accepted until the examination date. 2.2.5 Finality of due dates Assignments which are received after their due dates disrupt our marking programme. The uncontrolled submission of assignments also creates administrative problems. We therefore request you to pay particular attention to the undermentioned requirements and suggestions, and to adhere strictly to them: No extension will be given for the submission of assignments as solutions to the assignments will be forwarded automatically to all students after the due date. It is your OWN responsibility to ensure that your submitted assignment is registered and marked. No correspondence or telephone conversation will be conducted in this regard. ASSIGNMENTS RECEIVED AFTER THE DUE DATE WILL NOT BE MARKED. YOU WILL RECEIVE 0% FOR ASSIGNMENTS SUBMITTED LATE. 3 FREQUENTLY ASKED QUESTIONS ASSIGNMENT 02 Q1 A1 How do I zip my assignment 02 files? You are only allowed to upload one file (zip or 7zip file) onto myUnisa. Therefore you need to combine all your virtual ‘printouts’ into one file by using compression software. An added benefit is that it will often compress the files making the overall file size smaller as well. You may use Winzip or 7-zip to combine and compress all your assignment 02 files into one single file. 7-zip is free software available on the internet at: AIN2601/103/1/2022 11 Compress your AIN2601 Assignment 2 folder using Microsoft operating system To zip with Compressed you need to: • Select the name of the folder (i.e. AIN2601 Assignment 2) which includes all your assignment files. • Right click (while standing with your cursor on the folder name) to show the pop-up menu. • From the pop-up menus select Send to and Compressed (zipped) folder. Your zip file will have been created in the parent folder of your assignment folder. In the example above the zip file will be in the My Documents folder and will have the name of your assignment folder, but with a .zip file extension. 12 Compress your AIN2601 Assignment 2 folder using 7-zip To zip with 7-zip: • From the Start menu open 7-zip File Manager In the 7-Zip File manager screen: • Select the name of the folder (i.e. AIN2601 Assignment 2) which includes all your assignment files. • Right click (while standing with your cursor on the folder name) to show the pop-up menu. • From the pop-up menus select 7-Zip and Add to “AIN2601 Assignment 2.7z” (“AIN2601 Assignment 2.7z” will be replaced by the name of your assignment folder). Your 7-zip file will have been created in the parent subdirectory of your assignment subdirectory. In the example above the zip file will be in the My Documents and will have the name of your assignment folder, but with a .7z file extension. .zip and 7-zip files: AIN2601/103/1/2022 13 This one zip or 7z file that you have created is the one file you will upload onto myUnisa. Please open your zip/7z file again to make sure that it was not corrupted during creation and that you have included ALL the documents you want to submit in the zip file. Q2 I do not see my GLAM Clothing (Pty) Ltd (GLAM) Customers/Suppliers/Inventory items in the BDS Tools company? A2 • Do not capture Glam Clothing information in BDS Tools and visa versa. If you do, it’s the same as capturing Spar’s transactions in Pick ‘n Pay’s records. GLAM and BDS Tools are two different entities. • You must complete the entire question 1 (sections A, B, C and D) in GLAM. • Do not attempt to complete section B if you have not worked through study unit 18 in the study guide 2 and lesson 12 in the Sage Pastel manual. • Do not call/e-mail/post questions with regard to the take on of opening balances if you haven’t worked through study unit 18 in the study guide 2 and lesson 12 in the Sage Pastel manual, as the lecturers will only refer you back to lesson 12 and study unit 18. SAGE PASTEL PARTNER MANUAL AND EDUCATIONAL SOFTWARE Q3 Where do I find the BDS Tools company backup file which is needed to practice Lesson 12 in the Sage Pastel manual? A3 You can find BDS Tools (please note that the BDS Tools file is a .zip file) on the “Data files accompanying Pastel courseware” CD using one of the following options: Option 1: • Using Windows Explorer open the CD/DVD drive • You will find the BDS T file under FET University Take on Option 2: Auto-run: 7zip file winzip file 14 • The CD has an auto-run function. • Click on Sage Pastel Partner. • Click on FET/University • Click on Take on. Q4 How do I open the BDS Tools company? A4 Firstly you need to copy the BDS T file to the Pastel 18 folder on your C: drive by doing the following: • Select BDS T file. • Right click (while standing with your cursor on the file name) to show the pop- up menu. • From the pop-up menu select Copy. • Go to your local drive (in this example C:). • Click on the Pastel19 folder. • Right click (while standing with your cursor on the folder name) to show the pop-up menu. • From the pop-up menu select Paste. You can now use one of the following options to open the BDS Tools company in Sage Pastel: Option 1: Follow the steps as set-out in the Sage Pastel manual lesson 12. Option 2: Follow the steps as set-out in study guide 2, study unit 18, computer activity 18.5 (“Add-company” method). Q5 May I use Sage Pastel Xpress, Sage Pastel Xpress Start-up, My Business, My Business online, Evolution or Sage One? A5 No, you may only use Sage Pastel Partner Version 19. Q6 What do I do if I get an error message with an error code when installing or working on Sage Pastel Partner? A6 Please make a screen print of the error code, paste it into Microsoft Word and send it via email to Pastel together with a description of the circumstances of the problem. Also mention that you are a Unisa student and provide your student number in the email. Technical queries regarding the Sage Pastel software should be directed to: Email: Telephone: / 3674 Please do not leave the installation of your Sage Pastel software to the last minute – install it early to solve technical difficulties on time. AIN2601/103/1/2022 15 Any other enquiries relating to the content