QUICKBOOKS UPDATED EXAM SCRIPT QUESTIONS AND
ANSWERS GUARANTEE A+
✔✔How do you switch to Multi-User Mode?
a. Choose Company > Set Up Users and Passwords > Set Up Users from the
b. Open the data file from a remote location.
c. Choose Edit > Preferences > Multi-User from the menu.
d. Choose File > Switch to Multi-user Mode from the menu. - ✔✔Choose File > Switch
to Multi-user Mode from the menu.
✔✔If you choose to remove transactions as of a specific date from the "Condense Data"
window, what does QuickBooks do?
a. Removes all payroll transactions that occurred on that date. This is a great way to fix
the mistakes a new person made on a particular day.
b. Removes all transactions while leaving lists, preferences, and service subscriptions
intact.
c. Changes the company's start date.
d. Deletes all transactions, as well as user passwords and access privileges. -
✔✔Removes all transactions while leaving lists, preferences, and service subscriptions
intact.
✔✔What happens when you press F2 in QuickBooks?
a. Nothing, because function keys are not designed to work with QuickBooks.
b. QuickBooks opens the Help.
c. QuickBooks opens the Product Information window which includes version and
company file information.
d. QuickBooks closes all windows. - ✔✔QuickBooks opens the Product Information
window which includes version and company file information.
✔✔When would you enter a journal entry?
a. To correct errors (if you have a strong accounting background)
,b. For year-end adjustments
c. To enter depreciation
d. All of the above - ✔✔All of the above
✔✔If the computer that houses your QuickBooks data crashes, what should you do?
a. Restore a back up copy of your company file
b. Create a back up copy of your company file
c. Condense your company file data
d. Export your data to Excel - ✔✔Restore a back up copy of your company file
✔✔When you start a company or are hired as a bookkeeper, it is important to know
which edition of QuickBooks you are using. What are the major QuickBooks editions?
a. QuickBooks Online, QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise
Solutions
b. QuickBooks Online, QuickBooks Basic, QuickBooks Pro
c. QuickBooks Basic, QuickBooks Pro
d. QuickBooks Premier, QuickBooks Enterprise Solutions - ✔✔QuickBooks Online,
QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise Solutions
✔✔When entering a journal entry, what happens if the debits don't equal the credits?
a. QuickBooks sends the difference to an adjustment account.
b. QuickBooks will not allow you to record the transaction.
c. QuickBooks asks you what to do with the "unequal" amount.
d. Nothing. QuickBooks records the transaction as is. - ✔✔QuickBooks will not allow
you to record the transaction.
✔✔What do the diamonds mean on certain lists (for example, the diamonds to the left of
each Customer:Job)?
a. You are not allowed to delete that entry.
, b. You can click on the diamond and move the list entry to a different location on the list.
c. There are open transactions related to the list entry.
d. You cannot move the list entry. - ✔✔You can click on the diamond and move the list
entry to a different location on the list.
✔✔If you moved a list entry up or down, what happens when you add a new entry to the
list?
a. QuickBooks adds new list entries to the bottom of the list, regardless of alphabetic
order
b. QuickBooks adds new list entries in alphabetic order.
c. QuickBooks adds new list entries to the top of the list, regardless of alphabetic order
d. QuickBooks asks you how to sort new list entries. - ✔✔QuickBooks adds new list
entries to the top of the list, regardless of alphabetic order
✔✔What is the maximum number of names that can be included on the Names lists in
QuickBooks Pro or Premier?
a. 10,000
b. 1,000
c. 2,500
d. 14,500 - ✔✔14,500
✔✔What keyboard shortcut allows you to see a total for all four names lists?
a. F2
b. Ctrl + L
c. F12
d. Ctrl + 4 - ✔✔F2
✔✔How do you combine or merge two list entries?
a. Rename the unwanted list entry to match the name of the list entry you want to
merge into.
ANSWERS GUARANTEE A+
✔✔How do you switch to Multi-User Mode?
a. Choose Company > Set Up Users and Passwords > Set Up Users from the
b. Open the data file from a remote location.
c. Choose Edit > Preferences > Multi-User from the menu.
d. Choose File > Switch to Multi-user Mode from the menu. - ✔✔Choose File > Switch
to Multi-user Mode from the menu.
✔✔If you choose to remove transactions as of a specific date from the "Condense Data"
window, what does QuickBooks do?
a. Removes all payroll transactions that occurred on that date. This is a great way to fix
the mistakes a new person made on a particular day.
b. Removes all transactions while leaving lists, preferences, and service subscriptions
intact.
c. Changes the company's start date.
d. Deletes all transactions, as well as user passwords and access privileges. -
✔✔Removes all transactions while leaving lists, preferences, and service subscriptions
intact.
✔✔What happens when you press F2 in QuickBooks?
a. Nothing, because function keys are not designed to work with QuickBooks.
b. QuickBooks opens the Help.
c. QuickBooks opens the Product Information window which includes version and
company file information.
d. QuickBooks closes all windows. - ✔✔QuickBooks opens the Product Information
window which includes version and company file information.
✔✔When would you enter a journal entry?
a. To correct errors (if you have a strong accounting background)
,b. For year-end adjustments
c. To enter depreciation
d. All of the above - ✔✔All of the above
✔✔If the computer that houses your QuickBooks data crashes, what should you do?
a. Restore a back up copy of your company file
b. Create a back up copy of your company file
c. Condense your company file data
d. Export your data to Excel - ✔✔Restore a back up copy of your company file
✔✔When you start a company or are hired as a bookkeeper, it is important to know
which edition of QuickBooks you are using. What are the major QuickBooks editions?
a. QuickBooks Online, QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise
Solutions
b. QuickBooks Online, QuickBooks Basic, QuickBooks Pro
c. QuickBooks Basic, QuickBooks Pro
d. QuickBooks Premier, QuickBooks Enterprise Solutions - ✔✔QuickBooks Online,
QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise Solutions
✔✔When entering a journal entry, what happens if the debits don't equal the credits?
a. QuickBooks sends the difference to an adjustment account.
b. QuickBooks will not allow you to record the transaction.
c. QuickBooks asks you what to do with the "unequal" amount.
d. Nothing. QuickBooks records the transaction as is. - ✔✔QuickBooks will not allow
you to record the transaction.
✔✔What do the diamonds mean on certain lists (for example, the diamonds to the left of
each Customer:Job)?
a. You are not allowed to delete that entry.
, b. You can click on the diamond and move the list entry to a different location on the list.
c. There are open transactions related to the list entry.
d. You cannot move the list entry. - ✔✔You can click on the diamond and move the list
entry to a different location on the list.
✔✔If you moved a list entry up or down, what happens when you add a new entry to the
list?
a. QuickBooks adds new list entries to the bottom of the list, regardless of alphabetic
order
b. QuickBooks adds new list entries in alphabetic order.
c. QuickBooks adds new list entries to the top of the list, regardless of alphabetic order
d. QuickBooks asks you how to sort new list entries. - ✔✔QuickBooks adds new list
entries to the top of the list, regardless of alphabetic order
✔✔What is the maximum number of names that can be included on the Names lists in
QuickBooks Pro or Premier?
a. 10,000
b. 1,000
c. 2,500
d. 14,500 - ✔✔14,500
✔✔What keyboard shortcut allows you to see a total for all four names lists?
a. F2
b. Ctrl + L
c. F12
d. Ctrl + 4 - ✔✔F2
✔✔How do you combine or merge two list entries?
a. Rename the unwanted list entry to match the name of the list entry you want to
merge into.
