FCCM ACTUAL 2026 STUDY GUIDE QUESTIONS AND
SOLUTIONS GRADED A+
✔✔Once a competitive solicitation is released, can members of an
evaluation/negotiation team discuss proposals or replies outside of a public meeting
(including an informal phone call or email)? - ✔✔NO
✔✔Stage 4: Solicitation process - ✔✔Goal is to release and manage a competitive
solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
✔✔Competitive solicitations should be posted on: - ✔✔the vendor information portal
(VIP)
✔✔Notices of public meetings should be posted on: - ✔✔the Florida Administrative
Register (FAR)
✔✔Methods of responding to vendor questions during an active solicitation: - ✔✔-Pre
response conference
-written Q&A period
-Directly contact procurement officer
✔✔Stage 5: Response evaluation process - ✔✔This stage includes:
-Reviewing and evaluating responses to a competitive solicitation
-Negotiating with respondents (if appropriate)
-Making an award recommendation
✔✔A responsive vendor is... - ✔✔A vendor that has submitted a bid, proposal, or reply
that conforms to the solicitation
✔✔All discussion of responses and award recommendations must take place in... -
✔✔A public meeting
✔✔For agreements awarded on a non-competitive basis, what kind of analysis is
required? - ✔✔A cost analysis
✔✔Agency award recommendation process - ✔✔-Public meeting to discuss award
recommendation with agency head or designee
-Procurement officer writes a summary of award recommendation
-Procurement officer forwards summary to agency head/designee to make the contract
award decision
, ✔✔Stage 6: Contract Award Process - ✔✔This stage includes:
Posting the agency decision
Drafting and reviewing the contract
Executing the final contract
✔✔Who can protest an agency decision or intended decision? - ✔✔Anyone who is
adversely affected. Receiving a formal written protest stops the solicitation process
✔✔Protest timeline - ✔✔-Written notice of intent to protest due within 72 hours of the
solicitation decision being posted
-Formal written protest due within 10 days of the decision being posted
✔✔Required elements of a contract/grant - ✔✔SOW
Deliverables/performance measures
Financial consequences
✔✔Required minimum review process for contracts over a Cat 3 - ✔✔Programmatic
review
Financial review
Legal review
✔✔State employees are NOT ALLOWED to - ✔✔-Be contract managers of a vendor by
which they were employed within the last 5 years
-Accept gifts from vendors (nor should family members)
-Procure a contract for a vendor where a relative is an officer or the relative owns more
than 5% interest
✔✔When an award will not involve a competitive process, the state will evaluate the
cost based on these 4 criteria: - ✔✔Allowable
Reasonable
Necessary
Allocable
✔✔A cost analysis is also appropriate to perform when - ✔✔-There is an agreement
with a recipient/subrecipient
-Cost reimbursements
✔✔Agreement - ✔✔Written document (contract) that establishes the relationship
between you and the provider
✔✔Agreement documents GENERALLY contain - ✔✔-Terms and conditions
-Standard audit language
-Availability of records
-Timing and nature of reports
-Subcontracting or subgranting
SOLUTIONS GRADED A+
✔✔Once a competitive solicitation is released, can members of an
evaluation/negotiation team discuss proposals or replies outside of a public meeting
(including an informal phone call or email)? - ✔✔NO
✔✔Stage 4: Solicitation process - ✔✔Goal is to release and manage a competitive
solicitation. Includes:
-Posting the solicitation document
-Responding to vendor questions
-Managing addenda to the solicitation document
✔✔Competitive solicitations should be posted on: - ✔✔the vendor information portal
(VIP)
✔✔Notices of public meetings should be posted on: - ✔✔the Florida Administrative
Register (FAR)
✔✔Methods of responding to vendor questions during an active solicitation: - ✔✔-Pre
response conference
-written Q&A period
-Directly contact procurement officer
✔✔Stage 5: Response evaluation process - ✔✔This stage includes:
-Reviewing and evaluating responses to a competitive solicitation
-Negotiating with respondents (if appropriate)
-Making an award recommendation
✔✔A responsive vendor is... - ✔✔A vendor that has submitted a bid, proposal, or reply
that conforms to the solicitation
✔✔All discussion of responses and award recommendations must take place in... -
✔✔A public meeting
✔✔For agreements awarded on a non-competitive basis, what kind of analysis is
required? - ✔✔A cost analysis
✔✔Agency award recommendation process - ✔✔-Public meeting to discuss award
recommendation with agency head or designee
-Procurement officer writes a summary of award recommendation
-Procurement officer forwards summary to agency head/designee to make the contract
award decision
, ✔✔Stage 6: Contract Award Process - ✔✔This stage includes:
Posting the agency decision
Drafting and reviewing the contract
Executing the final contract
✔✔Who can protest an agency decision or intended decision? - ✔✔Anyone who is
adversely affected. Receiving a formal written protest stops the solicitation process
✔✔Protest timeline - ✔✔-Written notice of intent to protest due within 72 hours of the
solicitation decision being posted
-Formal written protest due within 10 days of the decision being posted
✔✔Required elements of a contract/grant - ✔✔SOW
Deliverables/performance measures
Financial consequences
✔✔Required minimum review process for contracts over a Cat 3 - ✔✔Programmatic
review
Financial review
Legal review
✔✔State employees are NOT ALLOWED to - ✔✔-Be contract managers of a vendor by
which they were employed within the last 5 years
-Accept gifts from vendors (nor should family members)
-Procure a contract for a vendor where a relative is an officer or the relative owns more
than 5% interest
✔✔When an award will not involve a competitive process, the state will evaluate the
cost based on these 4 criteria: - ✔✔Allowable
Reasonable
Necessary
Allocable
✔✔A cost analysis is also appropriate to perform when - ✔✔-There is an agreement
with a recipient/subrecipient
-Cost reimbursements
✔✔Agreement - ✔✔Written document (contract) that establishes the relationship
between you and the provider
✔✔Agreement documents GENERALLY contain - ✔✔-Terms and conditions
-Standard audit language
-Availability of records
-Timing and nature of reports
-Subcontracting or subgranting
