Issues relating to use of information
Backups: A company should make regular backups of their information so that if they get a
technical issue they haven’t lost any data and can get it. The backups could be put on separate
servers in a different location or they can be put on external HDD’s and then stored. Doing this
allows for any lost data to be restored. After making backups tests should be run to make sure that if
the network was to get an issue then the backups are able to be restored or accessed without any
corruption to the data.
By having the information backed up it’s protected if the network crashes. Any information that’s
stored on the laptops and computers used on the company’s network would be lost or inaccessible if
the network crashed, so by backing up the information, the information wouldn’t be affected. If any
part of the company doesn’t backup their information then it could me that they have to redo all the
work which means they could fall behind on their work.
Organisational Policies: Policies relate to information because they affect how information in the
company is handled. The policies ensure that data is kept private and not revealed to unauthorised
people so that no information can be altered so it remains correct. There are two different types of
company’s. There is centralised and decentralised company, depending on which one a company is
depends on how information is handled. If a company is centralized then is only gives it information
out on a need to know basis. This means that the company will have a policy that will only allow the
necessary people to view the information. It’s managed by the company’s admin, who can change
who can see what information. If a company is decentralised it’s spread over many geographic
locations. This means that file security would be less strict when accessing information at there
geographic locations, but would be more strict when accessing data from a different geographic
locations.
This can affect a company in many ways as they have a hierarchal structure within the company. This
can stop people from different sub-teams and people lower down in the hierarchy from accessing
information without permission, this can be a positive and a negative attribute. For example, If there
is a piece of information that only a program and project managers need to know, then the
organisation policy implemented on a need-to-know basis is a good for managing information
because if everyone could access the information it could cause issues within the company.
Security of Information: Security of information means that information is secure and is not
vulnerable to unauthorised access and data manipulation. The security of information is down to the
IT department/ admin’s of a company. A security management plan can be developed to ensure that
information on a network is secure.
This can affect a company in many ways. If information within the company is not stored securely, it
could be accessed by the other companies and used against the team.
Data Protection Act: The data protection act relates to the uses of information because it was
created to guarantee that personal information and data is handled correctly. This stops the sharing
and improper use of a person’s information and data by guaranteeing that all companies that are
registered with the data protection act stick to strict rules. Which are:
• It can only be stored for a limited amount of time.
• It’s processed in accordance with the person’s legal rights.
• All information that’s kept by an organisation must be fairly and lawfully processed.
• The information that’s kept can only be processed for the purpose it is being used for.
• Information about the person is accurate and has only been recently collected.
Backups: A company should make regular backups of their information so that if they get a
technical issue they haven’t lost any data and can get it. The backups could be put on separate
servers in a different location or they can be put on external HDD’s and then stored. Doing this
allows for any lost data to be restored. After making backups tests should be run to make sure that if
the network was to get an issue then the backups are able to be restored or accessed without any
corruption to the data.
By having the information backed up it’s protected if the network crashes. Any information that’s
stored on the laptops and computers used on the company’s network would be lost or inaccessible if
the network crashed, so by backing up the information, the information wouldn’t be affected. If any
part of the company doesn’t backup their information then it could me that they have to redo all the
work which means they could fall behind on their work.
Organisational Policies: Policies relate to information because they affect how information in the
company is handled. The policies ensure that data is kept private and not revealed to unauthorised
people so that no information can be altered so it remains correct. There are two different types of
company’s. There is centralised and decentralised company, depending on which one a company is
depends on how information is handled. If a company is centralized then is only gives it information
out on a need to know basis. This means that the company will have a policy that will only allow the
necessary people to view the information. It’s managed by the company’s admin, who can change
who can see what information. If a company is decentralised it’s spread over many geographic
locations. This means that file security would be less strict when accessing information at there
geographic locations, but would be more strict when accessing data from a different geographic
locations.
This can affect a company in many ways as they have a hierarchal structure within the company. This
can stop people from different sub-teams and people lower down in the hierarchy from accessing
information without permission, this can be a positive and a negative attribute. For example, If there
is a piece of information that only a program and project managers need to know, then the
organisation policy implemented on a need-to-know basis is a good for managing information
because if everyone could access the information it could cause issues within the company.
Security of Information: Security of information means that information is secure and is not
vulnerable to unauthorised access and data manipulation. The security of information is down to the
IT department/ admin’s of a company. A security management plan can be developed to ensure that
information on a network is secure.
This can affect a company in many ways. If information within the company is not stored securely, it
could be accessed by the other companies and used against the team.
Data Protection Act: The data protection act relates to the uses of information because it was
created to guarantee that personal information and data is handled correctly. This stops the sharing
and improper use of a person’s information and data by guaranteeing that all companies that are
registered with the data protection act stick to strict rules. Which are:
• It can only be stored for a limited amount of time.
• It’s processed in accordance with the person’s legal rights.
• All information that’s kept by an organisation must be fairly and lawfully processed.
• The information that’s kept can only be processed for the purpose it is being used for.
• Information about the person is accurate and has only been recently collected.
