This study guide provides a detailed breakdown of the topics outlined in
your query, drawing exclusively from the provided source materials.
Study Guide for Project Management Topics
Question 1 (20 Marks)
Discuss storming and performance phases to be conducted by the
project development team. In addition, familiarize yourself with
possible barriers that the project teams may face.
I. Team Development Stages: Storming and Performing Phases
Project teams evolve through various stages of development, including
Forming, Storming, Norming, Performing, and Adjourning.
A. Storming Phase The Storming stage is the second phase of team
development.
1. Characteristics and Conflicts:
o Conflict emerges and tension increases.
o Team members may resist team formation.
o Team members often wonder how much control and
authority they have.
o Conflicts may arise as roles and responsibilities become
clearer.
o Motivation and morale are typically low.
2. Project Manager's Role:
o The project manager needs to provide guidance and foster
conflict resolution.
B. Performing Phase The Performing stage is the fourth stage of team
development and growth.
1. Characteristics and Collaboration:
o The team works efficiently towards project goals.
o The team is highly committed and eager to achieve the
project objective.
o Members feel a sense of unity.
o There is a great degree of interdependency.
, o Members frequently collaborate and willingly help each
other with work beyond their own assigned tasks.
2. Project Manager's Role:
o The project manager fully delegates responsibility and
authority, thereby empowering the project team.
II. Possible Barriers to Team Effectiveness
Barriers hinder a project team’s ability to achieve success.
Key barriers include:
Unclear Vision and Objective: The project manager must
frequently articulate the project objective.
Unclear Definition of Roles and Responsibilities (Role
Ambiguity): Individuals may feel their roles are ambiguous or
overlap.
Lack of Project Structure.
Lack of Commitment.
Poor Communication or Misalignment: Team members lack
knowledge about what is happening and fail to share information.
Poor Leadership.
Turnover of Project Team Members.
Dysfunctional Behavior.
Conflicts and unresolved issues.
Question 2 (25 Marks)
Discuss risk management and the processes involved in the
identifications of such risk when launching a new project.
I. Risk Management Overview
A risk is an uncertain event that, if it occurs, can jeopardize
accomplishing the project objective. Risk management is crucial
because planning is based on assumptions and estimates, leading to
uncertainty.
Managing risks involves identifying potential risks, analyzing them to
understand their impact and likelihood, developing strategies to mitigate
or avoid them, and monitoring them throughout the project lifecycle.
your query, drawing exclusively from the provided source materials.
Study Guide for Project Management Topics
Question 1 (20 Marks)
Discuss storming and performance phases to be conducted by the
project development team. In addition, familiarize yourself with
possible barriers that the project teams may face.
I. Team Development Stages: Storming and Performing Phases
Project teams evolve through various stages of development, including
Forming, Storming, Norming, Performing, and Adjourning.
A. Storming Phase The Storming stage is the second phase of team
development.
1. Characteristics and Conflicts:
o Conflict emerges and tension increases.
o Team members may resist team formation.
o Team members often wonder how much control and
authority they have.
o Conflicts may arise as roles and responsibilities become
clearer.
o Motivation and morale are typically low.
2. Project Manager's Role:
o The project manager needs to provide guidance and foster
conflict resolution.
B. Performing Phase The Performing stage is the fourth stage of team
development and growth.
1. Characteristics and Collaboration:
o The team works efficiently towards project goals.
o The team is highly committed and eager to achieve the
project objective.
o Members feel a sense of unity.
o There is a great degree of interdependency.
, o Members frequently collaborate and willingly help each
other with work beyond their own assigned tasks.
2. Project Manager's Role:
o The project manager fully delegates responsibility and
authority, thereby empowering the project team.
II. Possible Barriers to Team Effectiveness
Barriers hinder a project team’s ability to achieve success.
Key barriers include:
Unclear Vision and Objective: The project manager must
frequently articulate the project objective.
Unclear Definition of Roles and Responsibilities (Role
Ambiguity): Individuals may feel their roles are ambiguous or
overlap.
Lack of Project Structure.
Lack of Commitment.
Poor Communication or Misalignment: Team members lack
knowledge about what is happening and fail to share information.
Poor Leadership.
Turnover of Project Team Members.
Dysfunctional Behavior.
Conflicts and unresolved issues.
Question 2 (25 Marks)
Discuss risk management and the processes involved in the
identifications of such risk when launching a new project.
I. Risk Management Overview
A risk is an uncertain event that, if it occurs, can jeopardize
accomplishing the project objective. Risk management is crucial
because planning is based on assumptions and estimates, leading to
uncertainty.
Managing risks involves identifying potential risks, analyzing them to
understand their impact and likelihood, developing strategies to mitigate
or avoid them, and monitoring them throughout the project lifecycle.
