Introduction to Microsoft Word: Creating and Formatting Documents

, MS Access




About the Tutorial
Microsoft Access is a Database Management System (DBMS) from Microsoft that combines
the relational Microsoft Jet Database Engine with a graphical user interface and software-
development tools. It is a part of the Microsoft Office suite of applications, included in the
professional and higher editions.

This is an introductory tutorial that covers the basics of MS Access.




Audience
This tutorial is designed for those people who want to learn how to start working with
Microsoft Access. After completing this tutorial, you will have a better understating of
MS Access and how you can use it to store and retrieve data.




Prerequisites
It is a simple and easy-to-understand tutorial. There are no set prerequisites as such, and
it should be useful for any beginner who want acquire knowledge on MS Access. However
it will definitely help if you are aware of some basic concepts of a database, especially
RDBMS concepts.




Copyright and Disclaimer
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, MS Access




Table of Contents
About the Tutorial .................................................................................................................................. i

Audience ................................................................................................................................................ i

Prerequisites .......................................................................................................................................... i

Copyright and Disclaimer ........................................................................................................................ i

Table of Contents .................................................................................................................................. ii


1. MS ACCESS – OVERVIEW.................................................................................................... 1

2. MS ACCESS – RDBMS ......................................................................................................... 3

Data Definition ...................................................................................................................................... 3

Data Manipulation ................................................................................................................................ 4

Data Control .......................................................................................................................................... 4


3. MS ACCESS — OBJECTS ...................................................................................................... 5

Table ..................................................................................................................................................... 5

Query .................................................................................................................................................... 5

Form ...................................................................................................................................................... 6

Report ................................................................................................................................................... 6

Other MS Access Objects ....................................................................................................................... 6


4. MS ACCESS — CREATE DATABASE...................................................................................... 8

Create Blank Database ........................................................................................................................ 12


5. MS ACCESS — DATA TYPES .............................................................................................. 14

6. MS ACCESS — CREATE TABLES ......................................................................................... 16

Table Design View ............................................................................................................................... 21


7. MS ACCESS – ADDING DATA ............................................................................................ 28




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, MS Access




8. MS ACCESS — QUERY DATA ............................................................................................. 31

Create Select Query ............................................................................................................................. 31


9. MS ACCESS — QUERY CRITERIA ....................................................................................... 35

10. MS ACCESS — ACTION QUERIES ...................................................................................... 41

Create an Append Query ..................................................................................................................... 41


11. MS ACCESS — CREATE QUERIES....................................................................................... 48

Create an Update Query ...................................................................................................................... 48

Create a Delete Query ......................................................................................................................... 50

Create a Make Table Query ................................................................................................................. 53


12. MS ACCESS — PARAMETER QUERIES ............................................................................... 58

13. MS ACCESS — ALTERNATE CRITERIA ................................................................................ 62

14. MS ACCESS — RELATING DATA ........................................................................................ 66

Normalization ...................................................................................................................................... 66

Defining Relationships ......................................................................................................................... 67


15. MS ACCESS — CREATE RELATIONSHIPS............................................................................ 69

Why Create Table Relationships? ........................................................................................................ 69


16. MS ACCESS — ONE-TO-ONE RELATIONSHIP..................................................................... 72

17. MS ACCESS — ONE-TO-MANY RELATIONSHIP .................................................................. 77

18. MS ACCESS — MANY-TO-MANY RELATIONSHIP ............................................................... 82




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