OAD 138 Records and information
management study guide final exam
UPDATED ACTUAL Questions and
CORRECT Answers
Storage - CORRECT ANSWERS is a systematic way of storing records according to an
alphabetic, subject, numeric, geographic, or chronologic plan
Alphabetic Records Management - CORRECT ANSWERS is a method of storing and
arranging records according to the letters of the alphabet.
Vertical File Cabinet - CORRECT ANSWERS Is storage equipment that is deeper than it
is wide. Folders are arranged in drawers from front to back and accessed at the front of the
drawer
Folder - CORRECT ANSWERS is a container used to hold and protect the contents of a
file together and separate them from other files
Lateral File Cabinet - CORRECT ANSWERS is storage equipment that is wider than deep.
Records are arranged in drawers from front too back and accessed at the side of the drawer. Well
suited for narrow aisles.
Shelf Files - CORRECT ANSWERS is open-shelving equipment in which records are
accessed horizontally from the open side. May be open with lids that close or without lids. May
be stationary or movable. Require the least amount of floor space.
Mobile Files - CORRECT ANSWERS are banks of shelves that can be moved as needed
for storage and retrieval. They are a series of shelving units that move on tracks attached to the
floor.
, Guide - CORRECT ANSWERS is a rigid divider used to identify a section in a file and to
facilitate reference to a particular record location.
Tab - CORRECT ANSWERS is a projection for a caption on a folder or guide that extends
above the regular width of the folder or guide.
Primary Guide - CORRECT ANSWERS is a divider that identifies a main division or
section of a file and always precedes all other material in a section.
Special (auxiliary) guide - CORRECT ANSWERS is a divider used to lead the eye quickly
to a specific place in a file
Position - CORRECT ANSWERS is the location of the tab across the top or down one side
of a guide or folder
General Folder - CORRECT ANSWERS is a folder for records to and from
correspondents, which has a small volume of records that does not require an individual folder.
Individual Folder - CORRECT ANSWERS is a folder used to store the records of an
individual correspondent, with enough records to warrant a separate folder.
Special Folder - CORRECT ANSWERS is a folder that follows a special guide in an
alphabetic arrangement
Staggered folder tab arrangement - CORRECT ANSWERS is an arrangement in which the
folder tabs are placed in a series of positions from left to right.
Straight-line folder tab arrangement - CORRECT ANSWERS is an arrangement in which
the folder tabs are placed in a straight line one behind the other.
management study guide final exam
UPDATED ACTUAL Questions and
CORRECT Answers
Storage - CORRECT ANSWERS is a systematic way of storing records according to an
alphabetic, subject, numeric, geographic, or chronologic plan
Alphabetic Records Management - CORRECT ANSWERS is a method of storing and
arranging records according to the letters of the alphabet.
Vertical File Cabinet - CORRECT ANSWERS Is storage equipment that is deeper than it
is wide. Folders are arranged in drawers from front to back and accessed at the front of the
drawer
Folder - CORRECT ANSWERS is a container used to hold and protect the contents of a
file together and separate them from other files
Lateral File Cabinet - CORRECT ANSWERS is storage equipment that is wider than deep.
Records are arranged in drawers from front too back and accessed at the side of the drawer. Well
suited for narrow aisles.
Shelf Files - CORRECT ANSWERS is open-shelving equipment in which records are
accessed horizontally from the open side. May be open with lids that close or without lids. May
be stationary or movable. Require the least amount of floor space.
Mobile Files - CORRECT ANSWERS are banks of shelves that can be moved as needed
for storage and retrieval. They are a series of shelving units that move on tracks attached to the
floor.
, Guide - CORRECT ANSWERS is a rigid divider used to identify a section in a file and to
facilitate reference to a particular record location.
Tab - CORRECT ANSWERS is a projection for a caption on a folder or guide that extends
above the regular width of the folder or guide.
Primary Guide - CORRECT ANSWERS is a divider that identifies a main division or
section of a file and always precedes all other material in a section.
Special (auxiliary) guide - CORRECT ANSWERS is a divider used to lead the eye quickly
to a specific place in a file
Position - CORRECT ANSWERS is the location of the tab across the top or down one side
of a guide or folder
General Folder - CORRECT ANSWERS is a folder for records to and from
correspondents, which has a small volume of records that does not require an individual folder.
Individual Folder - CORRECT ANSWERS is a folder used to store the records of an
individual correspondent, with enough records to warrant a separate folder.
Special Folder - CORRECT ANSWERS is a folder that follows a special guide in an
alphabetic arrangement
Staggered folder tab arrangement - CORRECT ANSWERS is an arrangement in which the
folder tabs are placed in a series of positions from left to right.
Straight-line folder tab arrangement - CORRECT ANSWERS is an arrangement in which
the folder tabs are placed in a straight line one behind the other.
