Assignment:
You are in charge of an exclusive student organization and have the task of notifying
new members of their acceptance. Write a letter to an applicant (see below)
congratulating him on his acceptance and welcoming him to the organization. Feel free
to use creativity when defining the club’s purpose (nonprofit, community-building, sports
or cultural). You select the scenario that is most applicable to your interests.
Preparation:
Review Chapter 7: Writing Routine and Positive Messages (Especially pgs. 172-173)
Format:
Use the modified block letter format for this assignment. Please refer to page 421-423
for an explanation of the block and modified block formats. The example in your book on
page 422 is a block format letter while the example on page 423 is modified block letter
format. Please note the differences carefully.
The format of your letter tells the reader a lot about your professionalism and your
organization’s credibility. Pay particular attention to your letter’s margins, line spacing,
font type and size, and placement of letter parts such as the return address, date, inside
address, salutation, complimentary close, and signature block.
Your applicant’s information is as follows: Eric Ramirez, 555 SW 8th St. #503, Miami, FL
33199. You can create your own student organization name (Chemists Who Care,
Multicultural Student Alliance, etc.) as well as your title in the organization (President,
Secretary, Director of Outreach, etc.).
Recommended Organization
Introduction/Opening: Begin your letter with an introductory paragraph that states your
purpose and congratulates the applicant on his/her acceptance. You can even reference
the exclusivity of the club and the great achievement of being admitted.
Body/Discussion:
In the first paragraph of the body include information that refreshes the reader’s memory
about your organization and what you do. This could include past events/programs or
simply how the applicant may have heard about the club.
In the second paragraph refer to the specific expectations of group members. This could
include dates of training/information sessions, required documents, or mandatory
attendance to organization meetings.
In the third paragraph of the body (the fourth paragraph of the letter), congratulate the
student again on his/her acceptance and emphasize the value this membership will add
to his/her resume.
You are in charge of an exclusive student organization and have the task of notifying
new members of their acceptance. Write a letter to an applicant (see below)
congratulating him on his acceptance and welcoming him to the organization. Feel free
to use creativity when defining the club’s purpose (nonprofit, community-building, sports
or cultural). You select the scenario that is most applicable to your interests.
Preparation:
Review Chapter 7: Writing Routine and Positive Messages (Especially pgs. 172-173)
Format:
Use the modified block letter format for this assignment. Please refer to page 421-423
for an explanation of the block and modified block formats. The example in your book on
page 422 is a block format letter while the example on page 423 is modified block letter
format. Please note the differences carefully.
The format of your letter tells the reader a lot about your professionalism and your
organization’s credibility. Pay particular attention to your letter’s margins, line spacing,
font type and size, and placement of letter parts such as the return address, date, inside
address, salutation, complimentary close, and signature block.
Your applicant’s information is as follows: Eric Ramirez, 555 SW 8th St. #503, Miami, FL
33199. You can create your own student organization name (Chemists Who Care,
Multicultural Student Alliance, etc.) as well as your title in the organization (President,
Secretary, Director of Outreach, etc.).
Recommended Organization
Introduction/Opening: Begin your letter with an introductory paragraph that states your
purpose and congratulates the applicant on his/her acceptance. You can even reference
the exclusivity of the club and the great achievement of being admitted.
Body/Discussion:
In the first paragraph of the body include information that refreshes the reader’s memory
about your organization and what you do. This could include past events/programs or
simply how the applicant may have heard about the club.
In the second paragraph refer to the specific expectations of group members. This could
include dates of training/information sessions, required documents, or mandatory
attendance to organization meetings.
In the third paragraph of the body (the fourth paragraph of the letter), congratulate the
student again on his/her acceptance and emphasize the value this membership will add
to his/her resume.
