CTCM - CERTIFIED TEXAS
CONTRACT MANAGEMENT
A contract is complete when: - ANSWERS-All goods or services have
been received and accepted
All reports have been delivered and accepted
All administrative actions have been accomplished
All agency furnished equipment and material have been returned
All property, inventory, and ownership issues are resolved
including disposition of any equipment or licenses purchased
under the contract
Final acceptance from the Project Manager has been received
Final payment has been made to the Contractor
vendor performance reporting must happen when - ANSWERS-
Vendor Performance must be reported after a contract
valued at $25,000 or more has been completed or
otherwise terminated.
Vendor Score of A - ANSWERS-Should be given to vendors who met
best value
criteria and fully complied with the requirements
of the contract with complete or substantial
customer satisfaction.
,Vendor Score of B - ANSWERS-Should be given to vendors who met
best value
criteria and fully complied - or promptly
remedied any minor instance of non-compliancewith
the requirements of the contract with
substantial or adequate customer satisfaction.
Vendor Score of C - ANSWERS-Should be given to vendors who met
best value
criteria and substantially remedied a majority of
the instances of non-compliance with the
requirements of the contract with adequate
customer satisfaction.
Vendor Score of D - ANSWERS-Should be given to vendors who did
not meet best
value criteria and was in substantial noncompliance
with the requirements of the contract
and failed to remedy a majority of those instances
of non-compliance.
Vendor Score of F - ANSWERS-Should be given to vendors who did
not meet best
value criteria and was in substantial non-compliance
, with the requirements of the contract, failed to
remedy a majority of those instances of noncompliance,
and displayed conduct which would be
cause for debarment such as fraud, material
misrepresentation, or contract breach.
The Contract Manager is responsible for ensuring the
contract documents are retained for the appropriate
amount of time. - ANSWERS-- Per the Texas State Records Retention
Schedule (RRS) published
by the Texas State Library
- Usually most contract documents are retained for the period of
AC+7 (After Close of contract + 7 years)
Post-Payment Audits - ANSWERS-CPA's Expenditure Audit Section
plans audits on an
annual basis and performs a risk assessment
each year before initiating audit plans.
* Processes and procedures need to be in place
Certified Texas Contract Manager - ANSWERS-• professional title
containing the "contract"
• contract management duties 50% or more
• Manages any contract in excess of $5,000,000.
CONTRACT MANAGEMENT
A contract is complete when: - ANSWERS-All goods or services have
been received and accepted
All reports have been delivered and accepted
All administrative actions have been accomplished
All agency furnished equipment and material have been returned
All property, inventory, and ownership issues are resolved
including disposition of any equipment or licenses purchased
under the contract
Final acceptance from the Project Manager has been received
Final payment has been made to the Contractor
vendor performance reporting must happen when - ANSWERS-
Vendor Performance must be reported after a contract
valued at $25,000 or more has been completed or
otherwise terminated.
Vendor Score of A - ANSWERS-Should be given to vendors who met
best value
criteria and fully complied with the requirements
of the contract with complete or substantial
customer satisfaction.
,Vendor Score of B - ANSWERS-Should be given to vendors who met
best value
criteria and fully complied - or promptly
remedied any minor instance of non-compliancewith
the requirements of the contract with
substantial or adequate customer satisfaction.
Vendor Score of C - ANSWERS-Should be given to vendors who met
best value
criteria and substantially remedied a majority of
the instances of non-compliance with the
requirements of the contract with adequate
customer satisfaction.
Vendor Score of D - ANSWERS-Should be given to vendors who did
not meet best
value criteria and was in substantial noncompliance
with the requirements of the contract
and failed to remedy a majority of those instances
of non-compliance.
Vendor Score of F - ANSWERS-Should be given to vendors who did
not meet best
value criteria and was in substantial non-compliance
, with the requirements of the contract, failed to
remedy a majority of those instances of noncompliance,
and displayed conduct which would be
cause for debarment such as fraud, material
misrepresentation, or contract breach.
The Contract Manager is responsible for ensuring the
contract documents are retained for the appropriate
amount of time. - ANSWERS-- Per the Texas State Records Retention
Schedule (RRS) published
by the Texas State Library
- Usually most contract documents are retained for the period of
AC+7 (After Close of contract + 7 years)
Post-Payment Audits - ANSWERS-CPA's Expenditure Audit Section
plans audits on an
annual basis and performs a risk assessment
each year before initiating audit plans.
* Processes and procedures need to be in place
Certified Texas Contract Manager - ANSWERS-• professional title
containing the "contract"
• contract management duties 50% or more
• Manages any contract in excess of $5,000,000.
