NETSUITE SUITEFOUNDATION EXAM MARKING TIPS
2025/2026 QUESTIONS WITH ANSWERS RATED A+
✔✔What are the 3 iterations of subsidiary reporting? - ✔✔In a OneWorld account,
everything has a subsidiary context to allow you to show the parent, show the child, or
show the whole family, parent and child. Consider the best practices to optimize your
use of subsidiaries. Plan and document the hierarchy. Use a top-down approach, parent
with children.
✔✔What is the path to get to Currency Exchange Rates? - ✔✔Lists > Accounting >
Currency Exchange Rates
✔✔What are your 3 options for updating exchange rates? - ✔✔Available options for
updating exchange rates are manually update a rate between two currencies, add a
new rate for the same two currencies with a different effective date, automatic update
using the currency exchange rate integration feature, and import currency exchange
rates from an external system using a CSV file.
✔✔If a primary currency is changed on a customer record or vendor record then what
must be re-entered? - ✔✔The credit limit
✔✔What are the 3 different types of consolidated exchange rates that are maintained
for each period, parent, subsidiary? - ✔✔Current, average, and historical.
Generally, the current rate is the spot rate at the end of the accounting period and is
used to translate most balance sheet accounts. The average rate is the rate used to
translate income and expense accounts. The historical rate is used to translate certain
equity accounts.
✔✔Accounting Preferences > Order Management Subtab > Transfer Orders > What
options do you have for the Default Transfer Order Status? - ✔✔Pending Approval Firm
by default, requires that someone with permission approves the order before it is
processed, and these orders are not available to be rescheduled or cancel.
Pending Approval Open by default requires that someone with permission approves the
order before it is processed. The order is open and not firm, which means it's available
to be rescheduled or canceled.
Pending Fulfillment by default sends transfer orders directly to the fulfillment queue
without requiring further approval.
✔✔Where can you see what version of NS you're on? - ✔✔Scroll down to the bottom of
the dashboard screen. It's at the very bottom.
,✔✔What email address is used if you don't enter one in your personal preferences? -
✔✔The one you use to log in
✔✔How are centers defined in NS? What changes for each center? - ✔✔Centers are
set by each role. The tabs change based on the role/center being used.
✔✔Which center does the Admin role use? - ✔✔The classic center
✔✔What do you do if you forget your security questions? - ✔✔You have to reset your
password. NS does not store your security question answers. You will have to make
new security questions after resetting the password and logging back in.
✔✔What is a Form? What is a record? - ✔✔The form is the interface that is used to
enter, view and modify data. The record is how that data is stored in the database. For
example, customer data is entered into a customer form. When the form is saved, the
customer record is created.
✔✔What search shortcuts can be used? - ✔✔Rule of thumb is to use the first three
letters of the record type and a colon to create your prefix, or your filter.
Examples
CUS:
CON:ABC:
abc OR smith ("OR" is simply a separator, or operator, within the search.)
sm%th (% is wild for a string of character)
sm_th (underscore is wild for a single character)
page: (good for going to reports) e.g page: balance sheet
help:
Here's a list of more:
https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-
help/section_N639669.html#bridgehead_N639921
✔✔Where do you set password strength as the admin for all users? How do you
navigate there? - ✔✔Setup > Company > General Preferences > Password Policy AND
Minimum Password Length AND Password Expiration In Days Fields (3)
✔✔Where can you override preferences as an admin? - ✔✔Setup > Company >
General Preferences > Overriding Preferences
✔✔Where is the Company Address, Company Shipping Address and Company Return
Address set? - ✔✔Setup > Company > Company Information > Addresses Subtab
, ✔✔Where can you set a Company Logo, Company Name, Legal Name, Companies
First Fiscal Month, Company time zones for corporate HQ? - ✔✔Setup > Company >
Company Information
✔✔Where do you rename records and transactions? What is something important to
know about renaming these? - ✔✔Setup > Company > Rename Records/Transactions.
Even if you change these names NetSuite will know these fields as their original names.
That is important for working with the help desk, and searching through code.
Also, remember to enter the terminology as singular and not plural.
✔✔Where can you review and change prefixes and suffixes for document types? -
✔✔Setup > Company > Auto-Generated Numbers > Document Numbers Subtab
✔✔What are the levels that can be set for Password Policy? - ✔✔Strong: minimum
length of 10 characters, at least 3 of these four character types — uppercase letters,
lowercase letters, numbers, non-alphanumeric ASCII characters
Medium: minimum length of 8 characters, at least 2 of these four character types —
uppercase letters, lowercase letters, numbers, non-alphanumeric ASCII characters
Weak (Not Recommended): minimum length of 6 characters
✔✔Can General Preferences override User Preferences? - ✔✔Yes - it will override
them and have them greyed out. An admin can remove this override if they choose to
under Setup > Company > General Preferences
✔✔What is an important feature that is recommended to setup as an Email Preference?
And how do you navigate there? - ✔✔Setup > Company > Email Preferences
"Use Popup for Main Transaction Email Button" is recommended. This provides a pop-
up window and provides you with the ability to edit recipients and other email attributes.
✔✔Is the Subsidiary Record an Entity? - ✔✔No!
✔✔What is a Subcustomer Record? What is the creation limit set by NetSuite for the
Customer-Subcustomer Hierarchy? - ✔✔A subcustomer record is a customer record
that has another customer record as its parent. Subcustomer records let you create
hierarchies of leads, prospects, or customers to organize and manage relationships
between your employees and your customers.
NetSuite limits the maximum number of customers you can include in a customer-
subcustomer hierarchy. A customer hierarchy is comprised of the top-level parent
2025/2026 QUESTIONS WITH ANSWERS RATED A+
✔✔What are the 3 iterations of subsidiary reporting? - ✔✔In a OneWorld account,
everything has a subsidiary context to allow you to show the parent, show the child, or
show the whole family, parent and child. Consider the best practices to optimize your
use of subsidiaries. Plan and document the hierarchy. Use a top-down approach, parent
with children.
✔✔What is the path to get to Currency Exchange Rates? - ✔✔Lists > Accounting >
Currency Exchange Rates
✔✔What are your 3 options for updating exchange rates? - ✔✔Available options for
updating exchange rates are manually update a rate between two currencies, add a
new rate for the same two currencies with a different effective date, automatic update
using the currency exchange rate integration feature, and import currency exchange
rates from an external system using a CSV file.
✔✔If a primary currency is changed on a customer record or vendor record then what
must be re-entered? - ✔✔The credit limit
✔✔What are the 3 different types of consolidated exchange rates that are maintained
for each period, parent, subsidiary? - ✔✔Current, average, and historical.
Generally, the current rate is the spot rate at the end of the accounting period and is
used to translate most balance sheet accounts. The average rate is the rate used to
translate income and expense accounts. The historical rate is used to translate certain
equity accounts.
✔✔Accounting Preferences > Order Management Subtab > Transfer Orders > What
options do you have for the Default Transfer Order Status? - ✔✔Pending Approval Firm
by default, requires that someone with permission approves the order before it is
processed, and these orders are not available to be rescheduled or cancel.
Pending Approval Open by default requires that someone with permission approves the
order before it is processed. The order is open and not firm, which means it's available
to be rescheduled or canceled.
Pending Fulfillment by default sends transfer orders directly to the fulfillment queue
without requiring further approval.
✔✔Where can you see what version of NS you're on? - ✔✔Scroll down to the bottom of
the dashboard screen. It's at the very bottom.
,✔✔What email address is used if you don't enter one in your personal preferences? -
✔✔The one you use to log in
✔✔How are centers defined in NS? What changes for each center? - ✔✔Centers are
set by each role. The tabs change based on the role/center being used.
✔✔Which center does the Admin role use? - ✔✔The classic center
✔✔What do you do if you forget your security questions? - ✔✔You have to reset your
password. NS does not store your security question answers. You will have to make
new security questions after resetting the password and logging back in.
✔✔What is a Form? What is a record? - ✔✔The form is the interface that is used to
enter, view and modify data. The record is how that data is stored in the database. For
example, customer data is entered into a customer form. When the form is saved, the
customer record is created.
✔✔What search shortcuts can be used? - ✔✔Rule of thumb is to use the first three
letters of the record type and a colon to create your prefix, or your filter.
Examples
CUS:
CON:ABC:
abc OR smith ("OR" is simply a separator, or operator, within the search.)
sm%th (% is wild for a string of character)
sm_th (underscore is wild for a single character)
page: (good for going to reports) e.g page: balance sheet
help:
Here's a list of more:
https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-
help/section_N639669.html#bridgehead_N639921
✔✔Where do you set password strength as the admin for all users? How do you
navigate there? - ✔✔Setup > Company > General Preferences > Password Policy AND
Minimum Password Length AND Password Expiration In Days Fields (3)
✔✔Where can you override preferences as an admin? - ✔✔Setup > Company >
General Preferences > Overriding Preferences
✔✔Where is the Company Address, Company Shipping Address and Company Return
Address set? - ✔✔Setup > Company > Company Information > Addresses Subtab
, ✔✔Where can you set a Company Logo, Company Name, Legal Name, Companies
First Fiscal Month, Company time zones for corporate HQ? - ✔✔Setup > Company >
Company Information
✔✔Where do you rename records and transactions? What is something important to
know about renaming these? - ✔✔Setup > Company > Rename Records/Transactions.
Even if you change these names NetSuite will know these fields as their original names.
That is important for working with the help desk, and searching through code.
Also, remember to enter the terminology as singular and not plural.
✔✔Where can you review and change prefixes and suffixes for document types? -
✔✔Setup > Company > Auto-Generated Numbers > Document Numbers Subtab
✔✔What are the levels that can be set for Password Policy? - ✔✔Strong: minimum
length of 10 characters, at least 3 of these four character types — uppercase letters,
lowercase letters, numbers, non-alphanumeric ASCII characters
Medium: minimum length of 8 characters, at least 2 of these four character types —
uppercase letters, lowercase letters, numbers, non-alphanumeric ASCII characters
Weak (Not Recommended): minimum length of 6 characters
✔✔Can General Preferences override User Preferences? - ✔✔Yes - it will override
them and have them greyed out. An admin can remove this override if they choose to
under Setup > Company > General Preferences
✔✔What is an important feature that is recommended to setup as an Email Preference?
And how do you navigate there? - ✔✔Setup > Company > Email Preferences
"Use Popup for Main Transaction Email Button" is recommended. This provides a pop-
up window and provides you with the ability to edit recipients and other email attributes.
✔✔Is the Subsidiary Record an Entity? - ✔✔No!
✔✔What is a Subcustomer Record? What is the creation limit set by NetSuite for the
Customer-Subcustomer Hierarchy? - ✔✔A subcustomer record is a customer record
that has another customer record as its parent. Subcustomer records let you create
hierarchies of leads, prospects, or customers to organize and manage relationships
between your employees and your customers.
NetSuite limits the maximum number of customers you can include in a customer-
subcustomer hierarchy. A customer hierarchy is comprised of the top-level parent
