CMCA Vocabulary
Abstention correct answersWhen a participant in a vote either does not go
to vote (on election day) or, in parliamentary procedure, is present during
the vote, but does not cast a ballot. An abstention may be used to indicate
the voting individual's ambivalence about the measure or mild disapproval
that does not rise to the level of active opposition. Abstentions do not count
in tallying the vote; when members abstain, they are in effect only attending
the meeting to aid in constituting a quorum.
Action item list correct answersAn action item is a documented event,
task, activity or action that needs to take place. Action items are usually
documented in the meeting minutes and are recorded in the task list of
the group. Reviewed at each meeting for status.
Agenda correct answersA list of meeting activities in the order in which
they are to be taken up, beginning with the call to order and ending with
adjournment.
Amend a motion correct answersUsed to modify another motion. 3
basis forms: 1. inserting/adding words/paragraphs; 2. striking
words/paragraphs; 3. striking/inserting/substituting
words/paragraphs/resolutions
Ballot correct answersA device used to record choices made by voters. 1 per
voter - not shared.
Committee report correct answersHighlight matters to be decided and
recommendations by the committee. Supporting research should be
included following a provided format.
Debate correct answersDuring an election, a formal discussion involving
opposing candidates vying for the same position
Executive session correct answersWhen a board must hold a discussion or
make decisions of a sensitive nature. Topics that commonly require this and
allowable by law include personnel issues, contract negotiations and
discussions, lawsuits and other legal matters, and governing document
violations.
Financial report correct answersReport on community's financial condition
and activities, including a general ledger, variance, accounts payable, income
statement and balance sheet.
Majority correct answersOver 50% of the votes needed to win an election;
can come from those in attendance - proxy or person - to decide all matters
except special issues.
, Management report correct answersManager's report on the
association's current management and administrative activities.
Minutes correct answersDocuments the decisions made during a
meeting. This provides a permanent public record of positions and
actions taken by the Board.
Motion correct answersA formal proposal stating that the association
took certain action
Notice of meeting correct answersAn official announcement that a
meeting will take place, which should be sent in writing to Board
members at least a week before a meeting.
Parliamentary procedure correct answersThe body of rules, ethics,
and customs governing meetings and other operations.
Plurality correct answersAwards the election to the candidate with the
most votes, regardless of whether or not they received the majority.
Proxy correct answersThe agency, function, or power of a person
authorized to act or vote in place of another resident who could not be
present.
Quorum correct answersThe number of resident required to be present
to transact business legally established in the Association's by-laws.
Robert's Rules of Order correct answersA book that provides common rules
and procedures for deliberation and debate in order to place the whole
membership on the same footing and speaking the same language.
Second a motion correct answersOnce a motion has been proposed,
consideration by the assembly occurs only if another member of the body
immediately seconds the motion.
Table a motion correct answersIncomplete items on the agenda should be
rescheduled for another meeting.
Timed agenda correct answersA more specific agenda that limits the
amount of time focused on specific areas, so as to move the meeting
along at a more thorough and prompt pace.
Articles of incorporation correct answersBring the corporation into existence,
define its basic purposes and powers, indicate whether stock will be issued,
and indicate whether there will be a board of directors.
Bylaws correct answersFormally adopted governing regulations for the
administration and management of a community association.
Abstention correct answersWhen a participant in a vote either does not go
to vote (on election day) or, in parliamentary procedure, is present during
the vote, but does not cast a ballot. An abstention may be used to indicate
the voting individual's ambivalence about the measure or mild disapproval
that does not rise to the level of active opposition. Abstentions do not count
in tallying the vote; when members abstain, they are in effect only attending
the meeting to aid in constituting a quorum.
Action item list correct answersAn action item is a documented event,
task, activity or action that needs to take place. Action items are usually
documented in the meeting minutes and are recorded in the task list of
the group. Reviewed at each meeting for status.
Agenda correct answersA list of meeting activities in the order in which
they are to be taken up, beginning with the call to order and ending with
adjournment.
Amend a motion correct answersUsed to modify another motion. 3
basis forms: 1. inserting/adding words/paragraphs; 2. striking
words/paragraphs; 3. striking/inserting/substituting
words/paragraphs/resolutions
Ballot correct answersA device used to record choices made by voters. 1 per
voter - not shared.
Committee report correct answersHighlight matters to be decided and
recommendations by the committee. Supporting research should be
included following a provided format.
Debate correct answersDuring an election, a formal discussion involving
opposing candidates vying for the same position
Executive session correct answersWhen a board must hold a discussion or
make decisions of a sensitive nature. Topics that commonly require this and
allowable by law include personnel issues, contract negotiations and
discussions, lawsuits and other legal matters, and governing document
violations.
Financial report correct answersReport on community's financial condition
and activities, including a general ledger, variance, accounts payable, income
statement and balance sheet.
Majority correct answersOver 50% of the votes needed to win an election;
can come from those in attendance - proxy or person - to decide all matters
except special issues.
, Management report correct answersManager's report on the
association's current management and administrative activities.
Minutes correct answersDocuments the decisions made during a
meeting. This provides a permanent public record of positions and
actions taken by the Board.
Motion correct answersA formal proposal stating that the association
took certain action
Notice of meeting correct answersAn official announcement that a
meeting will take place, which should be sent in writing to Board
members at least a week before a meeting.
Parliamentary procedure correct answersThe body of rules, ethics,
and customs governing meetings and other operations.
Plurality correct answersAwards the election to the candidate with the
most votes, regardless of whether or not they received the majority.
Proxy correct answersThe agency, function, or power of a person
authorized to act or vote in place of another resident who could not be
present.
Quorum correct answersThe number of resident required to be present
to transact business legally established in the Association's by-laws.
Robert's Rules of Order correct answersA book that provides common rules
and procedures for deliberation and debate in order to place the whole
membership on the same footing and speaking the same language.
Second a motion correct answersOnce a motion has been proposed,
consideration by the assembly occurs only if another member of the body
immediately seconds the motion.
Table a motion correct answersIncomplete items on the agenda should be
rescheduled for another meeting.
Timed agenda correct answersA more specific agenda that limits the
amount of time focused on specific areas, so as to move the meeting
along at a more thorough and prompt pace.
Articles of incorporation correct answersBring the corporation into existence,
define its basic purposes and powers, indicate whether stock will be issued,
and indicate whether there will be a board of directors.
Bylaws correct answersFormally adopted governing regulations for the
administration and management of a community association.
