Records Management Chapter 2 Exam
Questions and Answers 100% Pass
Coding - ✔✔assigning a file designation to records as they are classified
cross reference - ✔✔shows the name in a form other than that used on the original
record and indicates the storage location of the original record
filing or storage method - ✔✔the way in which records are stored in a container such as
a filing cabinet or a folder on a hard disk or removable storage device
filing segment - ✔✔the name by which a record is stored and requested
indexing - ✔✔the mental process of determining the filing segment or name by which a
record is to be stored and the placing or listing of items in an order that follows a
particular system
Indexing order - ✔✔the order in which units of the filing segment are considered
indexing rules - ✔✔written procedures that describe how filing segments are ordered
indexing units - ✔✔the various words that make up the filing segment
key unit - ✔✔the first unit of a filing segment
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, sorting - ✔✔arranging records in the sequence in which they are to be stored
Arranging records in the sequence in which they are to be stored is known as: -
✔✔sorting
What is the correct order for the following steps - ✔✔Indexing, coding, sorting
Which of the following would be considered the key unit for the personal name
Lavonia L. Minzer? - ✔✔Minzer
Articles, prepositions, and conjunctions are: - ✔✔always the last indexing unit
The most important filing concept to remember is that: - ✔✔all filing is done to facilitate
retrieving information when it is needed.
By using ARMS International's alphabetic indexing rules: - ✔✔businesses have a place
to start setting up an efficient alphabetic storage system.
Indexing is - ✔✔the mental process of determining the filing segment (or name) by
which a record is to be stored & the placing or listing of items in an order that follows a
particular system.
The filing segment is the - ✔✔name by which a record is stored and requested.
The indexing units of the filing segment are - ✔✔the various words that make up the
filing segment.
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 2
Questions and Answers 100% Pass
Coding - ✔✔assigning a file designation to records as they are classified
cross reference - ✔✔shows the name in a form other than that used on the original
record and indicates the storage location of the original record
filing or storage method - ✔✔the way in which records are stored in a container such as
a filing cabinet or a folder on a hard disk or removable storage device
filing segment - ✔✔the name by which a record is stored and requested
indexing - ✔✔the mental process of determining the filing segment or name by which a
record is to be stored and the placing or listing of items in an order that follows a
particular system
Indexing order - ✔✔the order in which units of the filing segment are considered
indexing rules - ✔✔written procedures that describe how filing segments are ordered
indexing units - ✔✔the various words that make up the filing segment
key unit - ✔✔the first unit of a filing segment
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 1
, sorting - ✔✔arranging records in the sequence in which they are to be stored
Arranging records in the sequence in which they are to be stored is known as: -
✔✔sorting
What is the correct order for the following steps - ✔✔Indexing, coding, sorting
Which of the following would be considered the key unit for the personal name
Lavonia L. Minzer? - ✔✔Minzer
Articles, prepositions, and conjunctions are: - ✔✔always the last indexing unit
The most important filing concept to remember is that: - ✔✔all filing is done to facilitate
retrieving information when it is needed.
By using ARMS International's alphabetic indexing rules: - ✔✔businesses have a place
to start setting up an efficient alphabetic storage system.
Indexing is - ✔✔the mental process of determining the filing segment (or name) by
which a record is to be stored & the placing or listing of items in an order that follows a
particular system.
The filing segment is the - ✔✔name by which a record is stored and requested.
The indexing units of the filing segment are - ✔✔the various words that make up the
filing segment.
Disclaimer: Original Content, No Copyright Infringement, All Rights Reserved © 2025 2
