CON 3900 - DAWIA Cert Exam Prep - Week 1
1. Pre-Award Phase: (1st phase of contracting life cycle) This phase involves all
work performed by the buyer (Government or prime contractor) and seller
(contractor or subcontractor) in communicating the buyer's requirements and
providing a solution to those requirements.
2. What activities make up the Pre-Award Phase?: 1) Develop Solicitation
2) Develop Offer
3. Award phase: The second phase of the contract life cycle. This phase involves
all of the work performed by both the buyer and the seller that produces an
awarded contract.
4. What activities make up the Award Phase?: 1) Form contract
5. Postaward Phase: 3rd life cycle phase of contracting. This phase involves all
work performed by the buyer and the seller during contract performance to
include change to the contract, contract close out, and termination of the
contract.
6. What are the primary activities of Postaward Phase?:
1) Perform the contract:
2) Close the contract
7. Close contract: -Verify all requirements of the contract are satisfied, settled all
unresolved matters, and reconcile contract to make final payment.
-Validate completion of contract requirements, dispose of property, settle
subcontractor issues, funds reconciliation and final payment. Buyer also completes
assessment of seller performance for future decision makers in source selection.
8. Acquisition (definition): The acquiring of property or services by contract with
appropriated funds through purchase or lease, whether the property or services
are already in existence or must be created, developed, demonstrated, and
evaluated.
FAR 2.101
9. Acquisition team members: All participants in Government acquisition
including not only representatives of technical, supply, and procurement
communities, but also the customers that they serve, and the contractors who
provide the products and services.
,10. KO's role on acquisition team: The contracting officer (KO) must have the
authority to the maximum extent practicable and consistent with law to
determine the application of rules, regulations, and policies, on a specific
contract.
11. KO appointments: Selection criteria may include:
-experience in Government contracting and administration, commercial purchasing,
or related fields.
-education or special training in business administration, law, accounting,
engineering, or related fields
-knowledge of acquisition policies and procedures, including this and other
applicable regulations
-specialized knowledge in the particular assigned field of contracting
-satisfactory completion of acquisition training courses
12. Contracting Officer representative (COR): Contracting officers shal
designate ___ in writing and furnish copies to the contractor and the contract
administration office.
13. What is a personal conflict of interest?: Where a contractor employee has
some interest that could impair their ability to act impartially and in the best
interest of the Government when performing under a contract.
14. What is organizational or consultant conflict of interest?: Where a
contractor (or potential contractor) is in a situation which by way of contract
performance gives them an unfair advantage or will bias their performance in
making recommendations to the Government.
15. FAR subpart 3.11: Personal conflicts of interest.
16. FAR subpart 9.5: Organizational and consultant conflicts of interest
17. When is market research conducted?: Market research is conducted
throughout the acquisition process.
18. FAR 1.102-2(c): instructs that the business of acquisition should be conducted
with openness
19. FAR 1.102-2(c)(1): says that not only must the system have integrity, but the
actions of each member of the team must reflect integrity, fairness and
openness.
, CON 3900 - DAWIA Cert Exam Prep - Week 1
20. In general, when selecting a contractor to provide products or perform
services, what basic criteria will the Government use?: -Contractor must have
a successful track record of past performance.
-Contractor must have demonstrated current superior ability to perform the
requirement.
21. Determination and Findings: A special form of written approval by an
authorized official that is required by statute or regulation as a prerequisite to
taking certain contract actions.
The "determination" is a conclusion or decision supported by the "findings."
22. Justification and Approval (J&A): FAR 6.303-1(a) states that a KO shall not
commence negotiations for a sole source contract, commence negotiations for
a contract resulting from an unsolicited proposal, or award any other contract
without providing for full and open competition unless the contracting officer:
-justifies if required by FAR 6.302, the use of such actions in writing.
-Certifies the accuracy and completeness of the justification
-Obtains approval required by FAR 6.304
23. Deviation: issuance or use of a policy, procedure, solicitation provision,
contract clause, method, or practice of conducting acquisition actions of any
kind at any stage of the acquisition process that is INCONSISTENT with the
FAR
24. SF 26: Award/Contract - used to award negotiated contracts in which signatures
of both parties on a single document is appropriate.
25. SF 30: Amendment of Solicitation/Modification of Contract - used to amend any
solicitation or modify any contract.
26. SF 33: Solicitation, Offer, Award - May be used to award either negotiated
contracts or contracts utilizing sealed bidding.
27. SF 44: Purchase Order - Invoice - Voucher: used for simplified acquisitions at
or below the micro-purchase threshold, except for purchases under unusual and
compelling urgency or in support of contingency operations
28. SF 1409: Abstract of Offerors: prescribed for use in recording bids.
29. SF 1442: Solicitation, Offer & Award (Const, Alteration, or Repair)
Used for soliciting offers and awarding contracts expected to exceed the simplified
acquisition threshold. These acquisitions must be for:
1. Pre-Award Phase: (1st phase of contracting life cycle) This phase involves all
work performed by the buyer (Government or prime contractor) and seller
(contractor or subcontractor) in communicating the buyer's requirements and
providing a solution to those requirements.
2. What activities make up the Pre-Award Phase?: 1) Develop Solicitation
2) Develop Offer
3. Award phase: The second phase of the contract life cycle. This phase involves
all of the work performed by both the buyer and the seller that produces an
awarded contract.
4. What activities make up the Award Phase?: 1) Form contract
5. Postaward Phase: 3rd life cycle phase of contracting. This phase involves all
work performed by the buyer and the seller during contract performance to
include change to the contract, contract close out, and termination of the
contract.
6. What are the primary activities of Postaward Phase?:
1) Perform the contract:
2) Close the contract
7. Close contract: -Verify all requirements of the contract are satisfied, settled all
unresolved matters, and reconcile contract to make final payment.
-Validate completion of contract requirements, dispose of property, settle
subcontractor issues, funds reconciliation and final payment. Buyer also completes
assessment of seller performance for future decision makers in source selection.
8. Acquisition (definition): The acquiring of property or services by contract with
appropriated funds through purchase or lease, whether the property or services
are already in existence or must be created, developed, demonstrated, and
evaluated.
FAR 2.101
9. Acquisition team members: All participants in Government acquisition
including not only representatives of technical, supply, and procurement
communities, but also the customers that they serve, and the contractors who
provide the products and services.
,10. KO's role on acquisition team: The contracting officer (KO) must have the
authority to the maximum extent practicable and consistent with law to
determine the application of rules, regulations, and policies, on a specific
contract.
11. KO appointments: Selection criteria may include:
-experience in Government contracting and administration, commercial purchasing,
or related fields.
-education or special training in business administration, law, accounting,
engineering, or related fields
-knowledge of acquisition policies and procedures, including this and other
applicable regulations
-specialized knowledge in the particular assigned field of contracting
-satisfactory completion of acquisition training courses
12. Contracting Officer representative (COR): Contracting officers shal
designate ___ in writing and furnish copies to the contractor and the contract
administration office.
13. What is a personal conflict of interest?: Where a contractor employee has
some interest that could impair their ability to act impartially and in the best
interest of the Government when performing under a contract.
14. What is organizational or consultant conflict of interest?: Where a
contractor (or potential contractor) is in a situation which by way of contract
performance gives them an unfair advantage or will bias their performance in
making recommendations to the Government.
15. FAR subpart 3.11: Personal conflicts of interest.
16. FAR subpart 9.5: Organizational and consultant conflicts of interest
17. When is market research conducted?: Market research is conducted
throughout the acquisition process.
18. FAR 1.102-2(c): instructs that the business of acquisition should be conducted
with openness
19. FAR 1.102-2(c)(1): says that not only must the system have integrity, but the
actions of each member of the team must reflect integrity, fairness and
openness.
, CON 3900 - DAWIA Cert Exam Prep - Week 1
20. In general, when selecting a contractor to provide products or perform
services, what basic criteria will the Government use?: -Contractor must have
a successful track record of past performance.
-Contractor must have demonstrated current superior ability to perform the
requirement.
21. Determination and Findings: A special form of written approval by an
authorized official that is required by statute or regulation as a prerequisite to
taking certain contract actions.
The "determination" is a conclusion or decision supported by the "findings."
22. Justification and Approval (J&A): FAR 6.303-1(a) states that a KO shall not
commence negotiations for a sole source contract, commence negotiations for
a contract resulting from an unsolicited proposal, or award any other contract
without providing for full and open competition unless the contracting officer:
-justifies if required by FAR 6.302, the use of such actions in writing.
-Certifies the accuracy and completeness of the justification
-Obtains approval required by FAR 6.304
23. Deviation: issuance or use of a policy, procedure, solicitation provision,
contract clause, method, or practice of conducting acquisition actions of any
kind at any stage of the acquisition process that is INCONSISTENT with the
FAR
24. SF 26: Award/Contract - used to award negotiated contracts in which signatures
of both parties on a single document is appropriate.
25. SF 30: Amendment of Solicitation/Modification of Contract - used to amend any
solicitation or modify any contract.
26. SF 33: Solicitation, Offer, Award - May be used to award either negotiated
contracts or contracts utilizing sealed bidding.
27. SF 44: Purchase Order - Invoice - Voucher: used for simplified acquisitions at
or below the micro-purchase threshold, except for purchases under unusual and
compelling urgency or in support of contingency operations
28. SF 1409: Abstract of Offerors: prescribed for use in recording bids.
29. SF 1442: Solicitation, Offer & Award (Const, Alteration, or Repair)
Used for soliciting offers and awarding contracts expected to exceed the simplified
acquisition threshold. These acquisitions must be for:
