GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
GFEBS L250E Acquisition Process Overview
1. Spending Chain Process: The Acquisition process:
Material Master Data
Vendor Master Data
Procurement with Logistics
The Accounts Payable process
2. Material Master Data: sub-process encompasses the creation and maintenanceof
material master data. The main activity associated with this sub-process is: Perform
Material Configuration: Source, maintain, and apply material master data.
3. Vendor Master Data: sub-process encompasses the creation and maintenanceof
vendor master data.The activities associated with this sub-process are:
Create Vendor Master Data: Manually create or receive vendor master data fromthe
Army Enterprise System Integration Program (AESIP).
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,GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
Process Vendor Master Data: Manage and maintain vendor master data.
4. Procurement with Logistics: sub-process includes all the steps necessary to
purchase goods and services. The activities associated with this sub-process are:
Create/Change Purchase Requisition (PR): Create a PR for goods or services that
results in a commitment of funds.
PR Approval: After a PR is approved, its status is changed from "Blocked" to
"Unblocked". If the PR is:
An Standard Procurement System (SPS) PR document type, it is transmitted to theSPS
contract writing system.
A Military Interdepartmental Purchase Request (MIPR), once approved, the De-
partment of Defense (DD) Form 448 can be printed using GFEBS and sent to the
performing agency.
A Miscellaneous Pay PR, it will not be subject to PR approval work flow.
Create/Change Purchase Order (PO): Create, process, and change obligations.
5. Accounts Payable: The Accounts Payable process contains two main activitiespost
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,GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
invoice and payment program
6. Post Invoice: The Post Invoice activity addresses the processing of all invoices
whether or not they are subject to Prompt Payment Act (PPA).
Invoices subject to PPA reference an obligation in the form of a PO and a GR/ac-
ceptance.
Miscellaneous payment invoices not subject to PPA usually only reference an
obligation in the form of a funds commitment document
7. Payment Program: The Payment Program activity involves the processing of
payments. The steps associated with this activity are:
Set Payment Parameters - The Payment Processor sets the payment parametersand
schedules the Payment Proposal.
Run Payment Proposal Listing - Payment Proposal matches all invoices that are
3 of 63 12/10/2024, 7:51
,GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
eligible for payment and is performed systematically by GFEBS.
Review and Certify Payments - Payments are reviewed and certified by a certifi-
cation officer (Payment Certifier). For the ARNG, the 105 ARNG Movement TypeGoods
Acceptance Processor will certify the invoice and designate it as ready forpayment by
manually creating a 105 Movement Type Goods Acceptance
8. Spending Chain Integration: The Spending Chain Process interacts with other
GFEBS business process areas including:
Financials
Cost Management
Funds Management
9. Financials: when prs are certified, the correct acct entries are made in the ussglto
reflect commitments
10. Cost Management: GR is processed the cost is immediately applied to the
appropriate cost center
11. Funds Management: a funds check is made prior to saving a pr to ensure fundsare
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GFEBS L250E Acquisition Process Overview
1. Spending Chain Process: The Acquisition process:
Material Master Data
Vendor Master Data
Procurement with Logistics
The Accounts Payable process
2. Material Master Data: sub-process encompasses the creation and maintenanceof
material master data. The main activity associated with this sub-process is: Perform
Material Configuration: Source, maintain, and apply material master data.
3. Vendor Master Data: sub-process encompasses the creation and maintenanceof
vendor master data.The activities associated with this sub-process are:
Create Vendor Master Data: Manually create or receive vendor master data fromthe
Army Enterprise System Integration Program (AESIP).
1 of 63 12/10/2024, 7:51
,GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
Process Vendor Master Data: Manage and maintain vendor master data.
4. Procurement with Logistics: sub-process includes all the steps necessary to
purchase goods and services. The activities associated with this sub-process are:
Create/Change Purchase Requisition (PR): Create a PR for goods or services that
results in a commitment of funds.
PR Approval: After a PR is approved, its status is changed from "Blocked" to
"Unblocked". If the PR is:
An Standard Procurement System (SPS) PR document type, it is transmitted to theSPS
contract writing system.
A Military Interdepartmental Purchase Request (MIPR), once approved, the De-
partment of Defense (DD) Form 448 can be printed using GFEBS and sent to the
performing agency.
A Miscellaneous Pay PR, it will not be subject to PR approval work flow.
Create/Change Purchase Order (PO): Create, process, and change obligations.
5. Accounts Payable: The Accounts Payable process contains two main activitiespost
2 of 63 12/10/2024, 7:51
,GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
invoice and payment program
6. Post Invoice: The Post Invoice activity addresses the processing of all invoices
whether or not they are subject to Prompt Payment Act (PPA).
Invoices subject to PPA reference an obligation in the form of a PO and a GR/ac-
ceptance.
Miscellaneous payment invoices not subject to PPA usually only reference an
obligation in the form of a funds commitment document
7. Payment Program: The Payment Program activity involves the processing of
payments. The steps associated with this activity are:
Set Payment Parameters - The Payment Processor sets the payment parametersand
schedules the Payment Proposal.
Run Payment Proposal Listing - Payment Proposal matches all invoices that are
3 of 63 12/10/2024, 7:51
,GFEBS L250E Acquisition Process Overview.pdf file:///C:/Users/HP/Desktop/New%20folder%20(3)/GFEBS%20L25
eligible for payment and is performed systematically by GFEBS.
Review and Certify Payments - Payments are reviewed and certified by a certifi-
cation officer (Payment Certifier). For the ARNG, the 105 ARNG Movement TypeGoods
Acceptance Processor will certify the invoice and designate it as ready forpayment by
manually creating a 105 Movement Type Goods Acceptance
8. Spending Chain Integration: The Spending Chain Process interacts with other
GFEBS business process areas including:
Financials
Cost Management
Funds Management
9. Financials: when prs are certified, the correct acct entries are made in the ussglto
reflect commitments
10. Cost Management: GR is processed the cost is immediately applied to the
appropriate cost center
11. Funds Management: a funds check is made prior to saving a pr to ensure fundsare
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