CTCM Exam Prep Questions and
Answers
Contract Value - Correct Answers -the initial value of the contract, plus any
amendments, renewals and extensions for the contract's full existence.
A contract with an initial value of $2 million, with three (3) optional, annual renewals of
the same amount. What is the contract value? - Correct Answers -8 Million
SPD - Correct Answers -entity that delegates purchasing authority to state agencies for
non-IT goods and services.
Purchasing Authority - Correct Answers -ability of an agency to purchase goods and
services using state funds
Delegation of Purchasing Authority - Correct Answers -Assigning purchasing authority
to an agency.
Statewide Contract Development Team - Correct Answers -Develops and administers
over 250 statewide contracts representing several thousand-line items of
products/services
Develops Term, Managed, and TXMAS contracts
Processes open market requisitions on behalf of state agencies, universities, and more
than 1,600+ Texas SmartBuy members
Statewide Contract Management Team assists with - Correct Answers -Day to day
contract management
Managing Term, Managed and TXMAS Contracts
Contract administration
Reporting requirements
Vendor performance issues
Office of Vehicle & Fleet Management - Correct Answers -Assists state agencies in
managing their vehicle fleet
StatewideTravelManagementProgram: - Correct Answers -Manages travel
expenditures, monitors travel activity, and provides discounted travel services
,Statewide Mail Operations: - Correct Answers -Processes approximately 14-17K pieces
of mail per day
Historically Underutilized Business Program (HUB) - Correct Answers -Provides
opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
Women owned
Minority Owned
Service Disabled Businesses
Subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater. - Correct Answers -You will most likely be working with a HUB
Statewide Procurement Division (SPD) - Correct Answers -the central authority for state
agencies for procurement guidance, education, statewide contract development
services, and delegation of purchasing authority.
Training & Policy Development - Correct Answers -Conducts policy research and
provides training and certification for procurement professionals.
Outreach - Correct Answers -Provides the customer support for procurement inquiries
for the below programs:
Texas SmartBuy,
Texas SmartBuy Membership Program, Texas Purchasing from People with Disabilities,
Electronic State Business Daily Centralized Master Bidders List
Vendor Performance Tracking System
Procurement Oversight and Delegation Portal (POD) - Correct Answers -Conducts
solicitation reviews and delegates purchasing authority to state agencies for service
solicitations valued over $100,000
POD coordinates with the Contract Advisory Team (CAT)
Interagency Oversight Teams - Correct Answers -Contract Advisory Team (CAT) &
Quality Assurance Team (QAT)
Contract Advisory Team (CAT) - Correct Answers -Section of SPD that reviews
solicitations worth $5Million+ and consists of representatives from multiple agencies.
Solicitations that require CAT review must be submitted through the POD portal
Reviews may take up to 30 days to complete.
Expedited reviews dependent on SAO Enhanced Contract Monitoring ranking.
Quality Assurance Team (QAT) - Correct Answers -Oversees Major Information
Resources Projects (MIRPs) and associated contracts. $10 MILLION
, QAT reviews: - Correct Answers -Project plans
Procurement plan/Acquisition Plan (> $10 million)
Proposed contract terms (> $10 million)
Partially executed contracts (> $10 million)
Applications Supported by SPD - Correct Answers -VPTS
TXMAS
Texas Smart Buy
CMBL
Texas SmartBuy Online Ordering System (Amazon) - Correct Answers -Statewide
Contracts for non-IT goods and services:
Set-Aside (TCI & WorkQuest)
Term contracts
Managed contracts
TXMAS contracts
Use keywords, NIGP class/item codes, and other information to search for goods and
services.
Not accessible to public
Electronic State Business Daily (ESBD) (Craigslist) - Correct Answers -The state's
online directory used for posting solicitations for the purposes of informing vendors of
procurement opportunities and providing public notice of contract awards
Solicitations and Notices of Awards for contracts over $25,000 are required to be posted
on the ESBD.
Centralized Master Bidders List (CMBL) - Correct Answers -Online directory that
provides public procurement professionals the ability to foster competition between
vendors.
Over $10,000 - $25,000 = Must solicit three active vendors on the CMBL (two HUB).
Over $25,000 = Must solicit all eligible vendors on the list that serves the geographic
region.
A copy of the bid list (with date) must be placed in the procurement file.
Vendor Performance Tracking System (VPTS) - Correct Answers -Allows agencies to
score vendors, track vendor performance, and provides information to contract
developers; reduces risk in contract process
Reporting Requirements
Answers
Contract Value - Correct Answers -the initial value of the contract, plus any
amendments, renewals and extensions for the contract's full existence.
A contract with an initial value of $2 million, with three (3) optional, annual renewals of
the same amount. What is the contract value? - Correct Answers -8 Million
SPD - Correct Answers -entity that delegates purchasing authority to state agencies for
non-IT goods and services.
Purchasing Authority - Correct Answers -ability of an agency to purchase goods and
services using state funds
Delegation of Purchasing Authority - Correct Answers -Assigning purchasing authority
to an agency.
Statewide Contract Development Team - Correct Answers -Develops and administers
over 250 statewide contracts representing several thousand-line items of
products/services
Develops Term, Managed, and TXMAS contracts
Processes open market requisitions on behalf of state agencies, universities, and more
than 1,600+ Texas SmartBuy members
Statewide Contract Management Team assists with - Correct Answers -Day to day
contract management
Managing Term, Managed and TXMAS Contracts
Contract administration
Reporting requirements
Vendor performance issues
Office of Vehicle & Fleet Management - Correct Answers -Assists state agencies in
managing their vehicle fleet
StatewideTravelManagementProgram: - Correct Answers -Manages travel
expenditures, monitors travel activity, and provides discounted travel services
,Statewide Mail Operations: - Correct Answers -Processes approximately 14-17K pieces
of mail per day
Historically Underutilized Business Program (HUB) - Correct Answers -Provides
opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
Women owned
Minority Owned
Service Disabled Businesses
Subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater. - Correct Answers -You will most likely be working with a HUB
Statewide Procurement Division (SPD) - Correct Answers -the central authority for state
agencies for procurement guidance, education, statewide contract development
services, and delegation of purchasing authority.
Training & Policy Development - Correct Answers -Conducts policy research and
provides training and certification for procurement professionals.
Outreach - Correct Answers -Provides the customer support for procurement inquiries
for the below programs:
Texas SmartBuy,
Texas SmartBuy Membership Program, Texas Purchasing from People with Disabilities,
Electronic State Business Daily Centralized Master Bidders List
Vendor Performance Tracking System
Procurement Oversight and Delegation Portal (POD) - Correct Answers -Conducts
solicitation reviews and delegates purchasing authority to state agencies for service
solicitations valued over $100,000
POD coordinates with the Contract Advisory Team (CAT)
Interagency Oversight Teams - Correct Answers -Contract Advisory Team (CAT) &
Quality Assurance Team (QAT)
Contract Advisory Team (CAT) - Correct Answers -Section of SPD that reviews
solicitations worth $5Million+ and consists of representatives from multiple agencies.
Solicitations that require CAT review must be submitted through the POD portal
Reviews may take up to 30 days to complete.
Expedited reviews dependent on SAO Enhanced Contract Monitoring ranking.
Quality Assurance Team (QAT) - Correct Answers -Oversees Major Information
Resources Projects (MIRPs) and associated contracts. $10 MILLION
, QAT reviews: - Correct Answers -Project plans
Procurement plan/Acquisition Plan (> $10 million)
Proposed contract terms (> $10 million)
Partially executed contracts (> $10 million)
Applications Supported by SPD - Correct Answers -VPTS
TXMAS
Texas Smart Buy
CMBL
Texas SmartBuy Online Ordering System (Amazon) - Correct Answers -Statewide
Contracts for non-IT goods and services:
Set-Aside (TCI & WorkQuest)
Term contracts
Managed contracts
TXMAS contracts
Use keywords, NIGP class/item codes, and other information to search for goods and
services.
Not accessible to public
Electronic State Business Daily (ESBD) (Craigslist) - Correct Answers -The state's
online directory used for posting solicitations for the purposes of informing vendors of
procurement opportunities and providing public notice of contract awards
Solicitations and Notices of Awards for contracts over $25,000 are required to be posted
on the ESBD.
Centralized Master Bidders List (CMBL) - Correct Answers -Online directory that
provides public procurement professionals the ability to foster competition between
vendors.
Over $10,000 - $25,000 = Must solicit three active vendors on the CMBL (two HUB).
Over $25,000 = Must solicit all eligible vendors on the list that serves the geographic
region.
A copy of the bid list (with date) must be placed in the procurement file.
Vendor Performance Tracking System (VPTS) - Correct Answers -Allows agencies to
score vendors, track vendor performance, and provides information to contract
developers; reduces risk in contract process
Reporting Requirements
