UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
BTEC Level 3
Diploma in
Information
Technology BTEC
Level 3 Extended
Diploma in
Information
Technology
Unit 9: IT Project Management
LEARNING AIM B, C & D
B: CARRY OUT A PROJECT INITIATION FOR AN IT PROJECT
C: CARRY OUT THE PLANNING, EXECUTION, MONITORING AND CONTROLLING OF
AN IT PROJECT, USING AN APPROPRIATE METHODOLOGY
1
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
D: UNDERTAKE THE CLOSURE OF A PROJECT BY REFLECTING ON THE SUCCESS OF PERSONAL
PERFORMANCE AND THE PROJECT OUTCOME
Assessor:
Hand out date: 26th April2024
Hand in deadline: 24th May 2024
Student name:
Student No:
Introduction.....................................................................................................3
Project Initiation Document.............................................................................4
Document Details............................................................................................4
Approvals.........................................................................................................5
Distribution......................................................................................................5
Purpose of the Project Initiation Document.....................................................6
Research for project:........................................................................................6
Objectives......................................................................................................20
Scope.............................................................................................................21
Business Case..........................................................................................22
Assumptions..................................................................................................23
Constraints.....................................................................................................25
Risk Management Strategy............................................................................27
Deliverables...................................................................................................29
Stakeholders..................................................................................................31
Project Management Team Structure/Organisational chart...........................32
Communication Plan...................................................................................32
P8...................................................................................................................36
P9...................................................................................................................38
M4..................................................................................................................39
2
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
D4..................................................................................................................41
Bibliography...................................................................................................42
Introduction
I have recently been recruited by a new software company as a trainee
project manager and have been asked to manage the development of a
budget proposal for specific computer rooms for a college. In this report, I
will be researching, evaluation and identifying risks and constraints for the
solution to the IT. I will also include a feasibility study and will include
3
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
evidence of the project [phasing for the user requirements, regular meetings
and budget and resource control with the relevant screenshots needed.
Project Initiation Document
Project Details
Project Title: Redesigning IT classrooms
Project Sponsor Name: Paulette Languerand
Project Client Name: SGS (South Gloucestershire and Stroud)
College
Project Manager Name:
Start Date: 24/04/24
Completion Date: 26/05/24
Estimated Cost: £471,450
Document Details
Version Modifications Author Date
1 Started the document Layode Esther 26/04/24
2 Made changes to the Layode Esther 10/05/24
initial plan
3 Made changes to the Layode Esther 12/05/24
deliverables
4 Made suggestions and Layode Esther 15/05/24
collected feedback
4
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
Approvals
This document requires the following approvals:
Name Role Signature Date Version
Paulette Sponsor P.L 26/04/24 1
Languerand
Roger Ellis Lecturer R.E 26/04/24 1
Dilupa Lecturer D.C 26/04/24 1
Chandraseka
ra
Prabashi Lecturer P.W 26/04/24 1
wadanamby
Paula Spiers Lecturer P.S 26/04/24 1
Distribution
This document has been distributed to:
Name Role Date of Issue Version
Paulette Learning Area 24/05/2024 1
Languerand Manager
Roger Ellis Lecturer 24/05/2024 1
Dilupa Tutor/Lecturer 24/05/2024 1
Chandrasekara
Prabashi Network 24/05/2024 1
wadanamby Architect
Bikram Khastgir Finance Advisor 24/05/24 1
Sarah Janes Principal 24/05/24 1
Esther Layode Project Manager 24/05/24 1
SGS College Client 24/05/24 1
5
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
Purpose of the Project Initiation Document
As a trainee project manager for the development of a budget proposal for a
suite of subject-specific computer rooms at a further education college, it is
essential to understand the current state of the classrooms, the necessary IT
devices needed, and the new plan and structure for the classrooms. I have
looked at various types of equipment and related expenses that the college
is considering buying for the project. I have looked over the sizes and costs
of the whiteboards that are for sale. I also plan to research the types and
prices of chairs and tables that the college might want to purchase. Students
will use these chairs and tables while they participate in hands-on learning
activities in the middle of the classroom.
The classroom's physical layout includes standard desks and chairs, space,
lighting and ventilation systems, and basic overhead lighting and ventilation
systems.
The present IT infrastructure includes older desktop computers, basic wired
network infrastructure with limited Wi-Fi coverage, peripheral devices such
as printers, projectors, and possibly outdated whiteboards, and standard
educational software. To enhance the classroom, the project will include
high-performance computers, monitors, servers, networking equipment,
interactive whiteboards/Smart Boards, printers and scanners, audio-visual
equipment, Learning Management Systems (LMS), and security software.
The research on the new plan and structure of the classroom will focus on
collaborative learning spaces and appropriate learning environments. Design
considerations include ergonomics, flexible layouts, sufficient power outlets,
and adequate storage for the pc. These steps need assessment, space
planning, budgeting, vendor selection, pilot testing, training, and
maintenance and support.
Research for project:
Materials/Secondary research findings
The proposed budget for the IT classroom is 471,450. £220,000 for IT
classrooms, including high-performance computers, networking equipment,
interactive whiteboards, printers and scanners, audio-visual equipment,
software licenses, furniture and fixtures, cabling and installation, and a
6
BTEC Level 3
Diploma in
Information
Technology BTEC
Level 3 Extended
Diploma in
Information
Technology
Unit 9: IT Project Management
LEARNING AIM B, C & D
B: CARRY OUT A PROJECT INITIATION FOR AN IT PROJECT
C: CARRY OUT THE PLANNING, EXECUTION, MONITORING AND CONTROLLING OF
AN IT PROJECT, USING AN APPROPRIATE METHODOLOGY
1
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
D: UNDERTAKE THE CLOSURE OF A PROJECT BY REFLECTING ON THE SUCCESS OF PERSONAL
PERFORMANCE AND THE PROJECT OUTCOME
Assessor:
Hand out date: 26th April2024
Hand in deadline: 24th May 2024
Student name:
Student No:
Introduction.....................................................................................................3
Project Initiation Document.............................................................................4
Document Details............................................................................................4
Approvals.........................................................................................................5
Distribution......................................................................................................5
Purpose of the Project Initiation Document.....................................................6
Research for project:........................................................................................6
Objectives......................................................................................................20
Scope.............................................................................................................21
Business Case..........................................................................................22
Assumptions..................................................................................................23
Constraints.....................................................................................................25
Risk Management Strategy............................................................................27
Deliverables...................................................................................................29
Stakeholders..................................................................................................31
Project Management Team Structure/Organisational chart...........................32
Communication Plan...................................................................................32
P8...................................................................................................................36
P9...................................................................................................................38
M4..................................................................................................................39
2
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
D4..................................................................................................................41
Bibliography...................................................................................................42
Introduction
I have recently been recruited by a new software company as a trainee
project manager and have been asked to manage the development of a
budget proposal for specific computer rooms for a college. In this report, I
will be researching, evaluation and identifying risks and constraints for the
solution to the IT. I will also include a feasibility study and will include
3
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
evidence of the project [phasing for the user requirements, regular meetings
and budget and resource control with the relevant screenshots needed.
Project Initiation Document
Project Details
Project Title: Redesigning IT classrooms
Project Sponsor Name: Paulette Languerand
Project Client Name: SGS (South Gloucestershire and Stroud)
College
Project Manager Name:
Start Date: 24/04/24
Completion Date: 26/05/24
Estimated Cost: £471,450
Document Details
Version Modifications Author Date
1 Started the document Layode Esther 26/04/24
2 Made changes to the Layode Esther 10/05/24
initial plan
3 Made changes to the Layode Esther 12/05/24
deliverables
4 Made suggestions and Layode Esther 15/05/24
collected feedback
4
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
Approvals
This document requires the following approvals:
Name Role Signature Date Version
Paulette Sponsor P.L 26/04/24 1
Languerand
Roger Ellis Lecturer R.E 26/04/24 1
Dilupa Lecturer D.C 26/04/24 1
Chandraseka
ra
Prabashi Lecturer P.W 26/04/24 1
wadanamby
Paula Spiers Lecturer P.S 26/04/24 1
Distribution
This document has been distributed to:
Name Role Date of Issue Version
Paulette Learning Area 24/05/2024 1
Languerand Manager
Roger Ellis Lecturer 24/05/2024 1
Dilupa Tutor/Lecturer 24/05/2024 1
Chandrasekara
Prabashi Network 24/05/2024 1
wadanamby Architect
Bikram Khastgir Finance Advisor 24/05/24 1
Sarah Janes Principal 24/05/24 1
Esther Layode Project Manager 24/05/24 1
SGS College Client 24/05/24 1
5
, UNIT 9 PROJECT MANAGEMENT ASSIGNMENT B, C & D
Purpose of the Project Initiation Document
As a trainee project manager for the development of a budget proposal for a
suite of subject-specific computer rooms at a further education college, it is
essential to understand the current state of the classrooms, the necessary IT
devices needed, and the new plan and structure for the classrooms. I have
looked at various types of equipment and related expenses that the college
is considering buying for the project. I have looked over the sizes and costs
of the whiteboards that are for sale. I also plan to research the types and
prices of chairs and tables that the college might want to purchase. Students
will use these chairs and tables while they participate in hands-on learning
activities in the middle of the classroom.
The classroom's physical layout includes standard desks and chairs, space,
lighting and ventilation systems, and basic overhead lighting and ventilation
systems.
The present IT infrastructure includes older desktop computers, basic wired
network infrastructure with limited Wi-Fi coverage, peripheral devices such
as printers, projectors, and possibly outdated whiteboards, and standard
educational software. To enhance the classroom, the project will include
high-performance computers, monitors, servers, networking equipment,
interactive whiteboards/Smart Boards, printers and scanners, audio-visual
equipment, Learning Management Systems (LMS), and security software.
The research on the new plan and structure of the classroom will focus on
collaborative learning spaces and appropriate learning environments. Design
considerations include ergonomics, flexible layouts, sufficient power outlets,
and adequate storage for the pc. These steps need assessment, space
planning, budgeting, vendor selection, pilot testing, training, and
maintenance and support.
Research for project:
Materials/Secondary research findings
The proposed budget for the IT classroom is 471,450. £220,000 for IT
classrooms, including high-performance computers, networking equipment,
interactive whiteboards, printers and scanners, audio-visual equipment,
software licenses, furniture and fixtures, cabling and installation, and a
6
