Relativity Certified Processing Specialist
Primary goals of processing - ANS-•Discern, at an item level, exactly what data is found
in a certain source.
•Record all item-level metadata as it existed prior to processing.
•Enable defensible reduction of data by selecting only items that are appropriate to
move forward to
review.
Processing workflow - ANS-1. Create custodians
2. Create password bank entries
3. Create processing profile
4. Create processing set
5. Inventory the data (optional)
6. Apply filters to inventory (optional)
7. Run reports on inventory (optional)
8. Discover the data
9. View, ignore, or retry errors
10. Publish documents to workspace
Worker manager server - ANS-Uses workers to perform imaging, and all phases of
processing, including inventory, discovery, and publish.
How many workers are needed for processing? - ANS-In order to process files, you
need to designate at least one worker for processing.
How many worker manager servers per resource pool? - ANS-You must add the worker
manager server to the resource pool associated with the workspace that is hosting
processing. You can only have one worker manager server per resource pool.
How many processing agents does Relativity recommend? - ANS-We recommend
running two Processing Set Manager agents and adding more of them as needed.
What are the requirements for adding a processing source location? - ANS-•Source
folder must be shared out
•The Relativity Service Account must have read access to the processing source
location
,Minimum security permissions for Relativity Processing - ANS-•Processing set: Add,
Edit, View
•Processing data source: Add, View
•Document: Add, View
•Documents Tab
•Processing Tab (parent)
•Processing Sets Tab (child)
Processing to Data Grid requirements - ANS-•Enable Data Grid on the workspace
•Enable Data Grid on the extracted text size field
Is there a SQL Text Index on Extracted Text stored in Data Grid? - ANS-No. You have to
build a dtSearch index.
Can you enable Data Grid for fields that already have SQL text? - ANS-No. This works
for new workspaces only. If you want to migrate fields from SQL to Data Grid, you must
use the Data Grid Migration application.
What is the Data Grid Migration application? - ANS-Tool used to migrate fields from
SQL to Data Grid that already have text in SQL.
Custodian fields - ANS-•Processing data source
•Status
•Source path
•Time zone
Can you delete a custodian that is associated with a processing data source? - ANS-No
Extraction of embedded images or objects is not supported for which file types? -
ANS-•Visio
•Project
•OpenOffice
Does Relativity extract embedded objects or images that were added to files as links? -
ANS-No
Can Relativity distinguish between text and line art in documents? - ANS-Yes.
Processing will only OCR the line art. Relativity doesn't skip OCR if a page has
electronic text
,On which file formats does Relativity perform both Native Text Extraction and OCR? -
ANS-•Images (TIFF/JPEG/GIF/BMP/PNG etc.)
•Vectors (SVG, CAD files, Metafiles [WMF, EMF], Postscript, Encapsulated postscript)
•PDF, Visio, Publisher, MS Project, Hancom and JungUm files
Notable unsupported file types - ANS-•DOS, Windows, and Mac word processors
•Disk Images: Symantec and FTK
•Spreadsheets: Lotus 1-2-3 and others
•Self-extracting RAR
•PEM certificates
•Apple iWorks suite (Pages, Numbers, Keynote)
•iCloud backup files
•Microsoft Access
•Raw partition files (ISO, NTFS, HFS)
Can Relativity process multipart zip files? - ANS-No
How many levels down does Relativity Inventory drill? - ANS-Inventory only extracts
data from first-level documents. For example, you have a .ZIP within a .ZIP that
contains an email with an attached Word document, inventory only extracts up to the
email.
How does Relativity Processing handle NSF files? - ANS-Relativity Processing extracts
the contents of NSF files and puts them into individual MSG files. This is because NSF
doesn't have its own individual document entry file format. All of the original Lotus Notes
metadata is embedded in the MSG.
What NSF items can Relativity process? - ANS-•Contacts
•Distribution lists
•Calendar items
•Emails and non-emails
How are ICS/VCF files deduplicated? - ANS-ICS/VCF files are deduplicated not as
emails but as loose files based on the SHA256 hash.
What is the ICS file format? - ANS-An ICS file is a calendar file saved in a universal
calendar format used by several email and calendar programs, including Microsoft
Outlook, Google Calendar, and Apple Calendar
, What is the VCF file format? - ANS-A VCF file is a standard file format for storing
contact information for a person or business. It typically includes a name, address,
phone number, email address, and other contact information
On Processing Profiles, what is the max number of characters the numbering prefix can
have? - ANS-75
On Processing Profiles, what is the default Number of Digits (padded with zeros) -
ANS-10
On Processing Profiles, what are the different options for Delimeter types? -
ANS-•Hyphen: -
•Period: .
•Underscore: _
Where can the Password Bank tab be found? - ANS-Under the Imaging and Processing
tabs
T/F: Once a password from the Password Bank is synced with a Processing job, the
entry is stored on the Engine even if it is deleted from the Password Bank - ANS-True
What are the different types of passwords that can be added to the Password Bank? -
ANS-•Password
•Lotus Notes ID File
•Email Encryption Certificate
T/F: Relativity supports encrypted EnCase image files - ANS-False
T/F: Slipsheets are automatically created for password protected documents -
ANS-False
What type of file extension must you upload to the Password Bank for Lotus Notes
type? - ANS-User.ID
T/F: For Lotus Notes, passwords associated with a Custodian have a higher priority -
ANS-True
What Public Key Bit size does Relativity support for User.ID files? - ANS-630
Primary goals of processing - ANS-•Discern, at an item level, exactly what data is found
in a certain source.
•Record all item-level metadata as it existed prior to processing.
•Enable defensible reduction of data by selecting only items that are appropriate to
move forward to
review.
Processing workflow - ANS-1. Create custodians
2. Create password bank entries
3. Create processing profile
4. Create processing set
5. Inventory the data (optional)
6. Apply filters to inventory (optional)
7. Run reports on inventory (optional)
8. Discover the data
9. View, ignore, or retry errors
10. Publish documents to workspace
Worker manager server - ANS-Uses workers to perform imaging, and all phases of
processing, including inventory, discovery, and publish.
How many workers are needed for processing? - ANS-In order to process files, you
need to designate at least one worker for processing.
How many worker manager servers per resource pool? - ANS-You must add the worker
manager server to the resource pool associated with the workspace that is hosting
processing. You can only have one worker manager server per resource pool.
How many processing agents does Relativity recommend? - ANS-We recommend
running two Processing Set Manager agents and adding more of them as needed.
What are the requirements for adding a processing source location? - ANS-•Source
folder must be shared out
•The Relativity Service Account must have read access to the processing source
location
,Minimum security permissions for Relativity Processing - ANS-•Processing set: Add,
Edit, View
•Processing data source: Add, View
•Document: Add, View
•Documents Tab
•Processing Tab (parent)
•Processing Sets Tab (child)
Processing to Data Grid requirements - ANS-•Enable Data Grid on the workspace
•Enable Data Grid on the extracted text size field
Is there a SQL Text Index on Extracted Text stored in Data Grid? - ANS-No. You have to
build a dtSearch index.
Can you enable Data Grid for fields that already have SQL text? - ANS-No. This works
for new workspaces only. If you want to migrate fields from SQL to Data Grid, you must
use the Data Grid Migration application.
What is the Data Grid Migration application? - ANS-Tool used to migrate fields from
SQL to Data Grid that already have text in SQL.
Custodian fields - ANS-•Processing data source
•Status
•Source path
•Time zone
Can you delete a custodian that is associated with a processing data source? - ANS-No
Extraction of embedded images or objects is not supported for which file types? -
ANS-•Visio
•Project
•OpenOffice
Does Relativity extract embedded objects or images that were added to files as links? -
ANS-No
Can Relativity distinguish between text and line art in documents? - ANS-Yes.
Processing will only OCR the line art. Relativity doesn't skip OCR if a page has
electronic text
,On which file formats does Relativity perform both Native Text Extraction and OCR? -
ANS-•Images (TIFF/JPEG/GIF/BMP/PNG etc.)
•Vectors (SVG, CAD files, Metafiles [WMF, EMF], Postscript, Encapsulated postscript)
•PDF, Visio, Publisher, MS Project, Hancom and JungUm files
Notable unsupported file types - ANS-•DOS, Windows, and Mac word processors
•Disk Images: Symantec and FTK
•Spreadsheets: Lotus 1-2-3 and others
•Self-extracting RAR
•PEM certificates
•Apple iWorks suite (Pages, Numbers, Keynote)
•iCloud backup files
•Microsoft Access
•Raw partition files (ISO, NTFS, HFS)
Can Relativity process multipart zip files? - ANS-No
How many levels down does Relativity Inventory drill? - ANS-Inventory only extracts
data from first-level documents. For example, you have a .ZIP within a .ZIP that
contains an email with an attached Word document, inventory only extracts up to the
email.
How does Relativity Processing handle NSF files? - ANS-Relativity Processing extracts
the contents of NSF files and puts them into individual MSG files. This is because NSF
doesn't have its own individual document entry file format. All of the original Lotus Notes
metadata is embedded in the MSG.
What NSF items can Relativity process? - ANS-•Contacts
•Distribution lists
•Calendar items
•Emails and non-emails
How are ICS/VCF files deduplicated? - ANS-ICS/VCF files are deduplicated not as
emails but as loose files based on the SHA256 hash.
What is the ICS file format? - ANS-An ICS file is a calendar file saved in a universal
calendar format used by several email and calendar programs, including Microsoft
Outlook, Google Calendar, and Apple Calendar
, What is the VCF file format? - ANS-A VCF file is a standard file format for storing
contact information for a person or business. It typically includes a name, address,
phone number, email address, and other contact information
On Processing Profiles, what is the max number of characters the numbering prefix can
have? - ANS-75
On Processing Profiles, what is the default Number of Digits (padded with zeros) -
ANS-10
On Processing Profiles, what are the different options for Delimeter types? -
ANS-•Hyphen: -
•Period: .
•Underscore: _
Where can the Password Bank tab be found? - ANS-Under the Imaging and Processing
tabs
T/F: Once a password from the Password Bank is synced with a Processing job, the
entry is stored on the Engine even if it is deleted from the Password Bank - ANS-True
What are the different types of passwords that can be added to the Password Bank? -
ANS-•Password
•Lotus Notes ID File
•Email Encryption Certificate
T/F: Relativity supports encrypted EnCase image files - ANS-False
T/F: Slipsheets are automatically created for password protected documents -
ANS-False
What type of file extension must you upload to the Password Bank for Lotus Notes
type? - ANS-User.ID
T/F: For Lotus Notes, passwords associated with a Custodian have a higher priority -
ANS-True
What Public Key Bit size does Relativity support for User.ID files? - ANS-630
