AIC EXAM CHAPTER 1 | QUESTIONS & ANSWERS (VERIFIED) | LATEST UPDATE | GRADED A+

1 AIC EXAM CHAPTER 1 | QUESTIONS & ANSWERS (VERIFIED) | LATEST UPDATE | GRADED A+ Which of the following documents is used by a Contractor to communicate to the Design Professional and the Owner what materials and equipment will be ordered, delivered and installed by their Subcontractors? Correct Answer: Submittal / Shop drawing. A RFI should include the following: Correct Answer: Sender's name & address Recipient's name and address Project Name & Number RFI # Description of the issue (question) A proposed a solution An RFI is used as follows: Correct Answer: It is issued by the Contractor to the Architect to inquire about some unclear scope of work on a construction project. 2 What is the retention percentage of a listener in an oral conversation'? Correct Answer: 10 Which of the following communication methods is the most effective in knowing that the communication has been understood? Correct Answer: You the sender should ask open-ended questions and make them speak. Best practice for writing RFIs is to separate your question into: Correct Answer: Two sections: one section to request/ describe the problem and one section to propose a solution. What are the leadership skills needed to conduct a productive meeting? Correct Answer: Listening Attentively, Responding Constructively. Soliciting All Ideas, and Matching Decision Making to the Situation. What is the best time to distribute the Meeting Minutes to the Participants? Correct Answer: About one day after the meeting. RFI Logs are kept to keep track of the number of RFI issued on a project. RFI Logs should be reviewed weekly by the Contractor and Design Team. What should a RFI log include? Correct Answer: RFI number, date is was issued, date is was answered, who is was distributed to, and a short description of the topic/issue. 3 Best practices for writing a RFI: Correct Answer: Issue one RFI per topic/issue, as the issue comes up on the job site. Which of the following documents is best used for recording activities on the job site? Correct Answer: Job Diary or Daily Report. Which of the following documents is best used for asking the Design Professional to provide additional information to clarify the design of a building during construction? Correct Answer: Request For Information (RFI). Which statement below is an incorrect statement regarding meeting minutes? Correct Answer: Once the meeting minutes have been sent, the participants don't have an opportunity to review and approve/validate the minutes. Which of the following documents is utilized for correspondence between the A/E or Owner and the Contractor? Correct Answer: Formal Business Letter. Which one of the following is transferred from one mind to another? Correct Answer: Words 4 A picture is worth a thousands words... therefore, use photos to help the recipient of the RFI understand where the problem resides. But a photo is not worth much if it doesn't include: Correct Answer: A label, a scale, a date and a location Which of the following documents is used for correspondence between the home office and the job site? Correct Answer: Memorandum What are the mental activities that must be taken into consideration for each topic during the planning phase of a meeting? Correct Answer: Goals, Gathering, Problem Solving, Decision Making, Action Plan & Monitoring. In addition to the title of the meeting, the date, time and location it occurred, what are the other important items to include in a meeting minutes? Correct Answer: List of attendees and who needs to receive a copy of the minutes. Clear and unbiased summary of the major points, discussions, and decisions made. Action items with responsibility and due dates. Which document describes the Suggested Agenda for the Preconstruction Meeting? Correct Answer: General Requirements 5 Which of the following documents is used by a General Contractor to notify a Subcontractor that they are not performing per the terms and conditions of their contract agreement? Correct Answer: Formal Business Letter. Which of the following is the best example of an open-ended question? Correct Answer: What steps are you going to take to complete the activity? Which of the following documents is best used for notifying an Owner of a change needed at the jobsite? Correct Answer: Change Order Request What items should a Meeting Agenda include at a minimum? Correct Answer: - Subject & Purpose - Date, Time, and anticipated duration - Location of the meeting What is the best time to distribute the Working Agenda to the Participants? Correct Answer: About one day prior to the meeting. Which of the following documents is used to communicate quickly with a Subcontractor' Project Manager when an issue arise on a jobsite? Correct Answer: Email 6 Which of the following documents is used by a Design Professional for providing additional information on an added scope of work during construction? Correct Answer: Architectural Supplemental Instructions. Which of the following descriptions are the primary content items for the meeting minutes? Correct Answer: Attendance, topical headings with paragraph stating person assigned, completion. Which of the following descriptions are the content items for the working agenda? Correct Answer: Purpose, specific objectives, time frame, topical headings with paragraph, role. Which of the following documents is used to record that a specific component of a project passed an inspection (example: recording the inspection of rebars before pouring isolated footing concrete on a commercial project?) Correct Answer: Job Diary or Daily Report. What percentage of a conversation does the sender remember of what they say and do? Correct Answer: 90 You're the General Contractor on an Office Building project currently under design. You need to communicate with a large group of design consultants (located in different states) regarding the design of the mechanical system. 7 You needed to provide them some detailed information related to pricing, availability, lead-time, and pros & cons of five different mechanical systems. The design consultants will most likely have some follow-up questions for you that they will want answered as soon as possible. What would be the most efficient way to communicate with them? Correct Answer: Email with a Memorandum attached to it