GFEBS Project Systems Course Questions and Answers
Verified Answers
What is a project definition?
The project definition contains data used for the entire project. It contains default values
which can be passed on to the WBS elements, or influence them, such as:
Project Profile
Project Control values (e.g., user status profile)
Organizational data
Planning parameters
Settlement Rules
Unique Project Number
The Project Profile is often called the "DNA" of a PS project; it determines many
attributes of the project. The Project Profile cannot be changed after project creation.
What is a Project Definition? (2 of 2)
In the project definition, default values are maintained for a project, such as the
settlement rule, Person Responsible, or Plant. The default values can then be copied for
a new WBS elements created for this project.
The default values will be copied into new WBS elements created for the project, but
may be changed with the exception of Project Profile.
What is a Work Breakdown Structure?
The WBS forms the basis for all subsequent planning tasks in the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the statuses
Work Breakdown Structure (WBS)
In a WBS, the groupings of work are described in the project as individual elements in a
hierarchy. The work is broken down in the project, step-by-step, until the level of detail
is reached necessary to carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical arrangement of WBS
elements under a project definition.
In GFEBS, there can only be one WBS directly below the Project Definition. This is
known as the Level 1 WBS, and will have the same number (and usually name) as the
Project Definition.
WBS Elements
, WBS elements are arranged hierarchically so that the most atomic work that can be
described and funded with a single LOA (line of accounting) are at the bottom. Typically,
execution (accrual of expenses) only occurs at this lowest level, though that does not
have to be the case.
Since the WBS is structured hierarchically, we're able to summarize and display the
data for the corresponding higher-level WBS elements, or all the way up to the Project
Definition level.
Click on the note icon below for more information
WBS Elements - Operative Indicators
GFEBS uses Operative Indicators to define characteristics that control functionality of a
WBS - they define whether a given WBS can or cannot be used in some very important
processes.
Click on each image for each process.
Click on the note icon for more information.
Planning Element
WBS's that can have planned costs entered against them must be marked by checking
the Planning Element operative indicator.
Account Assignment Element
WBS's that can have actual costs accrued (executed) against them must be marked by
checking the Account Assignment Element Operative Indicator.
Billing Element
WBS's that can be referenced on a Sales order for a reimbursable must be marked by
checking the Billing Element Operative Indicator.
Which of the following is used to define the characteristics of a WBS element?
Operative Indicators
A good project structures supports which of the following?
Cost Reporting
Funding / Funded Program Design
Execution
All of the above
True or False: In PS, the terms "Project" and "Project Definition" are synonymous
False
True or False: A WBS element can have multiple lines of accounting (LOA).
False
Project Systems Text and Documents
PS text and documents are objects that can be assigned to WBS elements. PS text are
user-definable texts that are managed in a PS text catalog. The texts are classified into
different text types. You can assign one or more WBS elements to PS text. Also,
External documents in various formats (Excel, Word, PPT, BMP, and CAD) can be
assigned to WBS elements.
Project Template
It is often convenient to create one project from another to avoid having to re-create the
entire structure manually and re-enter all the data. This is especially true if you have
Verified Answers
What is a project definition?
The project definition contains data used for the entire project. It contains default values
which can be passed on to the WBS elements, or influence them, such as:
Project Profile
Project Control values (e.g., user status profile)
Organizational data
Planning parameters
Settlement Rules
Unique Project Number
The Project Profile is often called the "DNA" of a PS project; it determines many
attributes of the project. The Project Profile cannot be changed after project creation.
What is a Project Definition? (2 of 2)
In the project definition, default values are maintained for a project, such as the
settlement rule, Person Responsible, or Plant. The default values can then be copied for
a new WBS elements created for this project.
The default values will be copied into new WBS elements created for the project, but
may be changed with the exception of Project Profile.
What is a Work Breakdown Structure?
The WBS forms the basis for all subsequent planning tasks in the project.
The emphasis is placed on:
Planning
Description
Funding and Availability Control
Costs and Fund Consumption Reporting
Monitoring of costs, basic dates, and the statuses
Work Breakdown Structure (WBS)
In a WBS, the groupings of work are described in the project as individual elements in a
hierarchy. The work is broken down in the project, step-by-step, until the level of detail
is reached necessary to carry it out. These groupings of works are WBS Elements.
So in GFEBS, a Work Breakdown Structure is a hierarchical arrangement of WBS
elements under a project definition.
In GFEBS, there can only be one WBS directly below the Project Definition. This is
known as the Level 1 WBS, and will have the same number (and usually name) as the
Project Definition.
WBS Elements
, WBS elements are arranged hierarchically so that the most atomic work that can be
described and funded with a single LOA (line of accounting) are at the bottom. Typically,
execution (accrual of expenses) only occurs at this lowest level, though that does not
have to be the case.
Since the WBS is structured hierarchically, we're able to summarize and display the
data for the corresponding higher-level WBS elements, or all the way up to the Project
Definition level.
Click on the note icon below for more information
WBS Elements - Operative Indicators
GFEBS uses Operative Indicators to define characteristics that control functionality of a
WBS - they define whether a given WBS can or cannot be used in some very important
processes.
Click on each image for each process.
Click on the note icon for more information.
Planning Element
WBS's that can have planned costs entered against them must be marked by checking
the Planning Element operative indicator.
Account Assignment Element
WBS's that can have actual costs accrued (executed) against them must be marked by
checking the Account Assignment Element Operative Indicator.
Billing Element
WBS's that can be referenced on a Sales order for a reimbursable must be marked by
checking the Billing Element Operative Indicator.
Which of the following is used to define the characteristics of a WBS element?
Operative Indicators
A good project structures supports which of the following?
Cost Reporting
Funding / Funded Program Design
Execution
All of the above
True or False: In PS, the terms "Project" and "Project Definition" are synonymous
False
True or False: A WBS element can have multiple lines of accounting (LOA).
False
Project Systems Text and Documents
PS text and documents are objects that can be assigned to WBS elements. PS text are
user-definable texts that are managed in a PS text catalog. The texts are classified into
different text types. You can assign one or more WBS elements to PS text. Also,
External documents in various formats (Excel, Word, PPT, BMP, and CAD) can be
assigned to WBS elements.
Project Template
It is often convenient to create one project from another to avoid having to re-create the
entire structure manually and re-enter all the data. This is especially true if you have
