CTCM Certification Exam Study Guide
Questions with Correct Answers 100%
Verified Contract Value - Correct Answer The initial value of the contract, plus any amendments, renewals and extensions for the contract's full existence.
Statewide Procurement Division (SPD) - Correct Answer The entity that delegates purchasing authority to state agencies for non-IT goods and services,
Purchasing authority - Correct Answer The ability of an agency to purchase goods and services using state funds.
Delegation of purchasing authority - Correct Answer Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) - Correct Answer The entity that delegates purchasing authority to state agencies for IT goods and services
Statewide contract management development team responsibilities - Correct Answer -develops and administers over 250 statewide contractors representing several thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than 1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management - Correct Answer Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program - Correct Answer Manages travel expenditures, monitors travel activity, and provides discounted travel services Statewide mail operations - Correct Answer Processes approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) - Correct Answer Promotes full and equal business opportunities subcontracting opportunity for any procurement with an estimated contract value of $100,000 or greater. For businesses owned by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD) - Correct Answer Conducts solicitation reviews and delegates purchasing authority to state agencies for service solicitations valued over $100,000. Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ - Correct Answer An interagency oversight team. Reviews and makes recommendations on solicitations with an estimated value of at least $5 million. These solicitations must
be submitted through the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) - Correct Answer An interagency oversight team. Oversees major information Resources Projects (MIRPs) and associated contracts. They review the project plans, procurement/acquisition plan, proposed contract terms, and partially executed contracts.
Applications supported by SPD - Correct Answer Texas Smart Buy, TXMAS, Vendor Performance Tracking
System (VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - Correct Answer An online ordering system that has statewide contracts for non-IT goods and services (bulk contracts, managed contracts, TXMAS- out of state or federal- contracts)
Electronic State Business Daily (ESBD) - Correct Answer Where we advertise solicitations and notice of awards for contracts over $25,000
Centralized Master Bidder's List (CMBL) - Correct Answer Master database for purchasing entities to to receive bids for their products or services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation - Correct Answer A copy of the bid list (with date) must be placed in the procurement file Vendor Performance Tracking System (VPTS) - Correct Answer Allows agencies to score vendors, track vendor performance, and provides information to contract developersCollects vendor performance reports from the agencies.
When do you report to VPTS? - Correct Answer Contracts at or greater than $25k. Reporting is required in 30 days
What are the VPTS reporting requirements for contracts valued over $5 million? - Correct Answer Vendor performance reports are required annually and at each key milestone. The contract can't be extended until the vendor performance reports have been submitted to VPTS
Agency Procurement Plan - Correct Answer Due annually by November 30th. The plan identifies its management controls and purchasing oversight authority in accordance with the policy guidance contained in the Guide.
Standards of Conduct for State Employees - Correct Answer -should not accept gifts or other employment that could influence their work duties
-should not accept any benefit for exercising their official duties in favor of another
-should not make personal investments that create a substantial interest in a business
How we define substantial interest in a business (ethics): - Correct Answer You have control/sway in the business.
What financial interest would be of ethical concern for a contract manager? - Correct Answer -Owns or controls an ownership interest of at least 1 percent in the business
-could reasonably foresee that a contract with the person could result in a financial benefit to the employee or official
Consanguinity - Correct Answer A type of nepotism relationship. that involve individuals related by blood to the official or employee (i.e. parents, children, siblings)
Questions with Correct Answers 100%
Verified Contract Value - Correct Answer The initial value of the contract, plus any amendments, renewals and extensions for the contract's full existence.
Statewide Procurement Division (SPD) - Correct Answer The entity that delegates purchasing authority to state agencies for non-IT goods and services,
Purchasing authority - Correct Answer The ability of an agency to purchase goods and services using state funds.
Delegation of purchasing authority - Correct Answer Assigning purchasing authority to an agency
Texas Department of Information Resources (DIR) - Correct Answer The entity that delegates purchasing authority to state agencies for IT goods and services
Statewide contract management development team responsibilities - Correct Answer -develops and administers over 250 statewide contractors representing several thousand-line items of products/services
-develops term, managed, and TXMAS contracts
-Processes open market requisitions on behalf of state agencies, universities, and more than 1600+ Texas SmartBuy members
-assists with reporting requirements and vendor performance issues
Office of Vehicle and Fleet Management - Correct Answer Assists state agencies in managing their vehicle fleet
Statewide Travel Management Program - Correct Answer Manages travel expenditures, monitors travel activity, and provides discounted travel services Statewide mail operations - Correct Answer Processes approximately 14-17K pieces of mail per day (interagency mail)
Historically Underutilized Business Program (HUB) - Correct Answer Promotes full and equal business opportunities subcontracting opportunity for any procurement with an estimated contract value of $100,000 or greater. For businesses owned by female, minority, or service disabled veterans.
Procurment Oversight and Delegation Portal (POD) - Correct Answer Conducts solicitation reviews and delegates purchasing authority to state agencies for service solicitations valued over $100,000. Coordinates with the Contract Advisory Team (CAT)
Contract Advisory Team (CAT_ - Correct Answer An interagency oversight team. Reviews and makes recommendations on solicitations with an estimated value of at least $5 million. These solicitations must
be submitted through the POD portal and will be turned around within 30 days.
Quality Assurance Team (QAT) - Correct Answer An interagency oversight team. Oversees major information Resources Projects (MIRPs) and associated contracts. They review the project plans, procurement/acquisition plan, proposed contract terms, and partially executed contracts.
Applications supported by SPD - Correct Answer Texas Smart Buy, TXMAS, Vendor Performance Tracking
System (VPTS), Centralized Master Bidder's List (CMBL)
Texas SmartBuy - Correct Answer An online ordering system that has statewide contracts for non-IT goods and services (bulk contracts, managed contracts, TXMAS- out of state or federal- contracts)
Electronic State Business Daily (ESBD) - Correct Answer Where we advertise solicitations and notice of awards for contracts over $25,000
Centralized Master Bidder's List (CMBL) - Correct Answer Master database for purchasing entities to to receive bids for their products or services. If $10k-$25k, you must solicit 3 active vendors (2 HUBs). If over $25k, must solicit all eligible vendors on the list that services the geographic region.
Centralized Master Bidder's List (CMBL) documentation - Correct Answer A copy of the bid list (with date) must be placed in the procurement file Vendor Performance Tracking System (VPTS) - Correct Answer Allows agencies to score vendors, track vendor performance, and provides information to contract developersCollects vendor performance reports from the agencies.
When do you report to VPTS? - Correct Answer Contracts at or greater than $25k. Reporting is required in 30 days
What are the VPTS reporting requirements for contracts valued over $5 million? - Correct Answer Vendor performance reports are required annually and at each key milestone. The contract can't be extended until the vendor performance reports have been submitted to VPTS
Agency Procurement Plan - Correct Answer Due annually by November 30th. The plan identifies its management controls and purchasing oversight authority in accordance with the policy guidance contained in the Guide.
Standards of Conduct for State Employees - Correct Answer -should not accept gifts or other employment that could influence their work duties
-should not accept any benefit for exercising their official duties in favor of another
-should not make personal investments that create a substantial interest in a business
How we define substantial interest in a business (ethics): - Correct Answer You have control/sway in the business.
What financial interest would be of ethical concern for a contract manager? - Correct Answer -Owns or controls an ownership interest of at least 1 percent in the business
-could reasonably foresee that a contract with the person could result in a financial benefit to the employee or official
Consanguinity - Correct Answer A type of nepotism relationship. that involve individuals related by blood to the official or employee (i.e. parents, children, siblings)
