CLG EXAM QUESTIONS WITH COMPLETE SOLUTIONS

CLG EXAM QUESTIONS WITH COMPLETE SOLUTIONS Agency/Organization Program Coordinator (A/OPC) - ANSWER- Manages and oversees CH and Managing Accounts Approving/Billing Official (A/BO) - ANSWER- Reviews and approves GPC Managing Account Invoices and transaction supporting data for compliance Certifying Officer - ANSWER- Reviews Managing Account invoices in accordance with DoD Financial Management Regulation (DoD FMR) requirements Resource Manager (RM) - ANSWER- Provides appropriate GPC account funding Cardholder (CH) - ANSWER- Is issued a GPC cardholder account Which characteristic describes the GPC business model? - ANSWER- Similar to a commercial credit card What are the advantages to using a GPC instead of other forms of payment? (Select the three that apply.) - ANSWER- Expedited payment to merchant; Increased likelihood of the merchant doing business with the Government; Reducing invoicing costs Authorized DoD GPC Uses: - ANSWER- Contract payments; Open-market micro purchases; Payments for training requirements on approved Standard Form (SF) 182; Ordering Officer purchases; Overseas purchases up to $25,000 Open-market micro-purchases - ANSWER- Use of the GPC to streamline micropurchases and payment for mission-essential supplies and services Ordering Officer Purchases and payments - ANSWER- Use of the GPC against existing Government contracts Contract payments - ANSWER- Use of the GPC above the micro-purchase threshold as a payment vehicle against existing Government contracts SF-182 training payments - ANSWER- Mandated method for payment for requirements using SF-182 up to $25,000 Overseas purchases up to $25,000 - ANSWER- Used outside the U.S. for purchases exceeding the micro-purchase threshold but not exceeding $25,000 Sort the GPC Program Process steps in chronological order: - ANSWER- Identify the requirement and ensure it fulfills a mission-essential need; Determine whether the specific funding type is available; Document the purchase file; Merchant transmits the GPC transaction for processing; A/BO reviews transactions and supporting documentation and signs the approval statement Cardholder (CH) Responsibility - ANSWER- Ensure transactions are made with responsible merchants in accordance with Component instructions Certifying Officer Responsibility - ANSWER- Promptly certify that GPC Managing Account (MA) Billing Statements are legal and proper for payment Resource Manager (RM) Responsibility - ANSWER- Coordinate with the Agency/Organization Program Coordinator (A/OPC) to review and adjust spending limits Supervisor Responsibility - ANSWER- Take appropriate personnel action(s) against individuals committing GPC misuse, abuse, or fraud An Approving/Billing Official (A/BO) is authorized to be a Cardholder (CH) under the same Managing Account (MA) for which they are an A/BO. - ANSWER- False A Cardholder (CH) may allow someone else to use their card or card number to place orders and make purchases or payments. - ANSWER- False Before a convenience check is issued, every effort should be made to use the GPC to make the necessary purchase. - ANSWER- True A Cardholder (CH) can use the GPC to buy items or services for personal use, such as file folders for their home, clothing, and electronics. - ANSWER- False Whom do you contact if you are not clear about GPC processes for your organization? - ANSWER- The Agency/Organization Program Coordinator (A/OPC) supporting your organization Delinquent accounts are suspended after how many days? - ANSWER- 180 days past due A reinstatement fee may be incurred on suspended accounts. The incurred cost may be which of the following? - ANSWER- $25 Who should determine limits for Cardholder (CH) accounts? (Select the three that apply.) - ANSWER- Approving/Billing Official (A/BO); Comptroller - Financial/Resource Manager (RM)/Budget Office or Other Fund Manager; CH's Supervisor Delinquencies are a potential indicator of which of the following? - ANSWER- Misuse, abuse, and/or fraud. As a GPC holder, you decide to buy $900 worth of office supplies using your card. You do not have a written request from anyone for this purchase. Do you need preapproval from the Approving/Billing Official (A/BO)? - ANSWER- Yes, this is considered a selfgenerated purchase. You are using your GPC to purchase a piece of office equipment for which you have a written requirement from a requestor. Since this is a Government purchase, the supplier offers a discount. The sales person offers to give you a gift card in the amount of the discount rather than adjusting the price. Can you accept the card? - ANSWER- No, you cannot accept the gift card. You can accept the discount. What is the micro-purchase threshold for construction? - ANSWER- $2,000 Which of the following are things that you, a Cardholder (CH), should ask yourself before making a purchase? (Select the three that apply.) - ANSWER- Are there mandatory sources for the supply or service?; Does the provider accept GPCs?; Is preapproval required? What documentation is acceptable for GPC transactions? (Select the two that apply.) - ANSWER- Detailed invoices; detailed receipts Who processes receipt and acceptance of self-generated purchases? - ANSWER- A Government employee other than the Cardholder