ENN1504 Assignment 1 Semester 2 2023 (Answers)

ENN1504 Assignment 1 Semester 2 2023 (Answers) questions asked QUESTION 1: WRITING SKILLS IN WORKPLACE CORRESPONDENCE The purpose of this question is to assess your ability to write a memorandum. This requires you to do the necessary preparatory reading so that you can answer the question convincingly and adequately. You should ask yourself whether the intended reader of this memorandum would grasp the purpose and respond with the expected outcome. BACKGROUND Potholes in the municipality, particularly those on the R30 highway, have been the subject of several complaints to the Bodikela municipality. The highway is used by the community to go to and from work. Traffic is a nightmare during the rush hour. Cars are damaged and some motorists are involved in car accidents due to potholes that the municipality has neglected to repair. The community has threatened to go on strike SEMESTER 02 ASSIGNMENT 01 N.B THIS ASSIGNMENT CONTAINS TWO COMPULSORY QUESTIONS 2 in two weeks if the municipality does not repair the potholes that are damaging their cars and causing accidents that can be avoided. As the Municipal Manager, you have compiled a memorandum informing the community about repairs and general roadworks to be carried out on the highway. INSTRUCTIONS Read the draft memorandum below, which contains some deliberate errors, and improve it by revising, editing, and proofreading it. This means that you should write an improved final version of the memorandum which will be sent to the staff. In your final version of the memorandum, you should: • Revise the structure of the memorandum. • Include additional relevant information and omit irrelevant information. • Use correct grammar and sentence structure to establish the appropriate style and register. • Write well-structured paragraphs that are concise, coherent, and logically sequenced. Draft Memorandum From: management to: the communities at large date: 07 may 2022 subject: we are repairing!! The Municipal Manager of the Bodikela municipality hasheard you the community regarding the state of the R30 highway. I understand that you are all complaining about the poor state of the highway that contributes to the increased number of road accidents and deaths recording daily. The municipality extends condolences to families that lost their loved ones on the R30 and words of comfort to those with injuries and those who suffered emotional trauma from the accidents involving their cars. The relevant authorities within the municipality have been working tirelessly to assist all relevant claims and are still doing so for the benefit of the community. Bear in mind guys, my efficient team are working with the Road Fund Claims and car insurance companies to avoid any delays from our side. 3 The management council of the Bodikela municipality has approved the R10M budget allocated to repairing the potholes on the R30 highway. The repairs are scheduled to run over a period of four weeks (1 month), starting on 01 June 2023 until 29 June 2023. The road will be partially closed for the repairs and members of the community are advised to use another roads. For those who cant use alternative roads, there will be visibly policing and traffic management by the Bodikela Metropolice Department every morning and afternoon four for weeks. Further communication from the municipality will be communicated on the community radio stations, local newspapers and SMS messages will be sent as well. Nontsikelelo Sibanyoni Nontsikelelo Sibanyoni Manager Bodikela Municipality 0 Shutter office suite, room 1 Executive suites Bodikela 1190 SUB-TOTAL: 50 MARKS