P1
role
Event planner = when a single person cannot handle everything then is when they book an event
planner. An event planner coordinates all kinds of events which could be something big like a
wedding or a small like a conference meeting and they are fully responsible for every piece of
planning from the starting of an event till the very end of the event for example some of the things
they do is set tasks for the team, manage and plan budget and make sure everything is done on time
with no mistakes to be able to do that they need various skills which we are soon going to discover.
Planning = once you get booked as an event planner it is your responsibility to plan everything from
booking a venue to meeting all the client’s needs. It is very important to make a plan and always
have a backup plan so there are no problems in the event and everything operates well. Planning
also involves managing your time because you have a certain deadline to complete a task so you
need to always stay on track with your schedule
Managing = As an event planner you determine all of the critical decisions from the number of
people that are going to come to which market strategy will be used to attract clients to attend the
event. They also lead everything which is necessary to motivate and support employees if there are
any conflicts that could come up. Overall having an event planner is really important because they
know what they are doing and it is their specialty in that sector otherwise if you manage an event on
your own it is highly likely that it would be a failure.
Communicating= The role of event planner also involves communicating with your team on a regular
basis in order to make sure that everything is done perfectly and on time. Communicating with your
clients is really important because you want to consider what their needs are and what they are
happy with and what not. By communicating with your suppliers or other business owners you can
build a good friendship which could be beneficial because you might gain things at a cheaper price.
Researching and marketing = Furthermore as an event planner it is really important that you do lots
of research before planning an event. On the internet, you could do lots of research by looking
through old surveys and questionnaires which will give you an idea for your event what succeeded
and what doesn’t and you can make sure that you don’t do the same mistake. The process of
marketing is really important because you want to target lots of people for the event by using
different kinds of marketing strategies. Nevertheless, if you are struggling to come up with marketing
strategies there are many marketing gurus that could assist and give you a variety of methods to
promote your event.
Budgeting = The role of event planners also needs to know where and what they need to use their
budget on. The event planner needs to keep a track of the budget and don’t want to go over budget
which otherwise could bring a big loss for the business.
Some of the things event planners have to keep in mind:
Venue = it depends on how many people are attending and which location is suitable for
that specific event
Catering = you have to make sure if it is going to be indoor or outdoor catering and take see
what the client’s requirements are
Planning and reserving requirements = make sure you write out a plan for each event on
paper or a softcopy on the computer so all the team know what they are doing and what
facilities are needed
, Legal requirements and risk assessments = make sure you have to follow all the legal
requirements and take risk assessments for each event to maintain the safety of everyone in
the event
Contracts = make sure you get contracts from everyone you hire in the event so there is
proof if something happens and you can get a payout from the insurance.
Current legal requirements that event organizers have to follow:
Risk assessments for every single event to maintain the safety of everyone
License for example alcohol
Health and safety insurance
Contract from the client
Id checks and what are the restrictions
Skills
Organised = The most key skill for a successful event is to be organised without this skill event would
be a total disaster. During the event, it is important to make sure that everything runs smoothly.
Being organised means making sure everything is right and perfect, running on time, notes are taken,
rooms and venues are accessible at the end if all this is taken into consideration it will result in a
breath-taking event. If the event planner, on the other hand somehow doesn’t participate
throughout the preparation stage of any impending events or initiatives, the situation can soon
devolve into confusion which could be uncontrollable. If you want to become one of the top event
planners it is really important to set jobs and lead our team with instructions. As a result, you will get
a well-orgainzed team who will work together to get tasks finished at a faster pace but with fewer
issues.
Time management = Another vital skill for an event planner is time management as you have to
finish your project on schedule to the best of your ability. Time management is not an easy thing to
do because at the same time you might be handling other projects which might have deadlines,
therefore managing your time is a crucial skill. To get used to time management you can set yourself
aims and goals for the day in your personal diary, otherwise, if you fail to manage your time the
whole business could suffer from poor reviews and ratings.
Communication = There are types of communication skills that are required for you to be an
excellent friendly event planner there is verbal and written communication. In verbal
communication, it is important for you to speak clearly at a pace where your other team members
can understand you and give them a clear order. Whereas in written communication it is essential to
have good grammar and a good structure so that it doesn’t lead to any confusion for the person who
is going to read. The communication skill really is significant because this is a major leadership
function that entails maintaining contact with a large number of individuals while they accomplish
numerous duties. Ultimately a good event planner is someone who could communicate and interact
with diverse groups of people.
Managing budget = It is a very handy skill to have because you should know where you are going to
spend your budget which is given to you by your client. You don’t want to spend your client’s budget
on things that are not important for that specific event otherwise if you do it could lead you to spend
all the budget leaving you behind with nothing and then you have to pay with your own pocket
which could bring a big loss for the business and the client might be unhappy which could ruin the
status of the business so you should always aim to try to organize the event within the budget.
role
Event planner = when a single person cannot handle everything then is when they book an event
planner. An event planner coordinates all kinds of events which could be something big like a
wedding or a small like a conference meeting and they are fully responsible for every piece of
planning from the starting of an event till the very end of the event for example some of the things
they do is set tasks for the team, manage and plan budget and make sure everything is done on time
with no mistakes to be able to do that they need various skills which we are soon going to discover.
Planning = once you get booked as an event planner it is your responsibility to plan everything from
booking a venue to meeting all the client’s needs. It is very important to make a plan and always
have a backup plan so there are no problems in the event and everything operates well. Planning
also involves managing your time because you have a certain deadline to complete a task so you
need to always stay on track with your schedule
Managing = As an event planner you determine all of the critical decisions from the number of
people that are going to come to which market strategy will be used to attract clients to attend the
event. They also lead everything which is necessary to motivate and support employees if there are
any conflicts that could come up. Overall having an event planner is really important because they
know what they are doing and it is their specialty in that sector otherwise if you manage an event on
your own it is highly likely that it would be a failure.
Communicating= The role of event planner also involves communicating with your team on a regular
basis in order to make sure that everything is done perfectly and on time. Communicating with your
clients is really important because you want to consider what their needs are and what they are
happy with and what not. By communicating with your suppliers or other business owners you can
build a good friendship which could be beneficial because you might gain things at a cheaper price.
Researching and marketing = Furthermore as an event planner it is really important that you do lots
of research before planning an event. On the internet, you could do lots of research by looking
through old surveys and questionnaires which will give you an idea for your event what succeeded
and what doesn’t and you can make sure that you don’t do the same mistake. The process of
marketing is really important because you want to target lots of people for the event by using
different kinds of marketing strategies. Nevertheless, if you are struggling to come up with marketing
strategies there are many marketing gurus that could assist and give you a variety of methods to
promote your event.
Budgeting = The role of event planners also needs to know where and what they need to use their
budget on. The event planner needs to keep a track of the budget and don’t want to go over budget
which otherwise could bring a big loss for the business.
Some of the things event planners have to keep in mind:
Venue = it depends on how many people are attending and which location is suitable for
that specific event
Catering = you have to make sure if it is going to be indoor or outdoor catering and take see
what the client’s requirements are
Planning and reserving requirements = make sure you write out a plan for each event on
paper or a softcopy on the computer so all the team know what they are doing and what
facilities are needed
, Legal requirements and risk assessments = make sure you have to follow all the legal
requirements and take risk assessments for each event to maintain the safety of everyone in
the event
Contracts = make sure you get contracts from everyone you hire in the event so there is
proof if something happens and you can get a payout from the insurance.
Current legal requirements that event organizers have to follow:
Risk assessments for every single event to maintain the safety of everyone
License for example alcohol
Health and safety insurance
Contract from the client
Id checks and what are the restrictions
Skills
Organised = The most key skill for a successful event is to be organised without this skill event would
be a total disaster. During the event, it is important to make sure that everything runs smoothly.
Being organised means making sure everything is right and perfect, running on time, notes are taken,
rooms and venues are accessible at the end if all this is taken into consideration it will result in a
breath-taking event. If the event planner, on the other hand somehow doesn’t participate
throughout the preparation stage of any impending events or initiatives, the situation can soon
devolve into confusion which could be uncontrollable. If you want to become one of the top event
planners it is really important to set jobs and lead our team with instructions. As a result, you will get
a well-orgainzed team who will work together to get tasks finished at a faster pace but with fewer
issues.
Time management = Another vital skill for an event planner is time management as you have to
finish your project on schedule to the best of your ability. Time management is not an easy thing to
do because at the same time you might be handling other projects which might have deadlines,
therefore managing your time is a crucial skill. To get used to time management you can set yourself
aims and goals for the day in your personal diary, otherwise, if you fail to manage your time the
whole business could suffer from poor reviews and ratings.
Communication = There are types of communication skills that are required for you to be an
excellent friendly event planner there is verbal and written communication. In verbal
communication, it is important for you to speak clearly at a pace where your other team members
can understand you and give them a clear order. Whereas in written communication it is essential to
have good grammar and a good structure so that it doesn’t lead to any confusion for the person who
is going to read. The communication skill really is significant because this is a major leadership
function that entails maintaining contact with a large number of individuals while they accomplish
numerous duties. Ultimately a good event planner is someone who could communicate and interact
with diverse groups of people.
Managing budget = It is a very handy skill to have because you should know where you are going to
spend your budget which is given to you by your client. You don’t want to spend your client’s budget
on things that are not important for that specific event otherwise if you do it could lead you to spend
all the budget leaving you behind with nothing and then you have to pay with your own pocket
which could bring a big loss for the business and the client might be unhappy which could ruin the
status of the business so you should always aim to try to organize the event within the budget.
