AIN2601 - Practical Accounting Data Processing Semester 1 2022.

AIN2601 - Practical Accounting Data Processing Semester 1 2022. 2.2.3 Assignment 02 on a paper printout submitted via post Regarding submitting… Assignment 02 via post, please note: • We will not accept hard copy printouts of your assignment Please note: • You can have your printouts scanned in at Q-Photo, Postnet or an internet café into PDF format if you want to submit it electronically. Remember to take a memory stick with you or a CD to save and take the files home with you again! • For question 1 (Pastel Partner) do not make screen prints of your Pastel Partner documents, reports or input screens (question 1), paste it into Microsoft Word, Microsoft Excel or Microsoft OneNote, and then print and submit these documents. Screen prints are not the printed documents and reports as required by the assignment, and will not be marked. • For question 1 (Pastel Partner) do not print from Pastel to Microsoft Word, Microsoft Excel or OneNote and then print them to paper. These documents will not be marked. File names: Save your virtual printouts electronically by using the task number as the file name. For example: Task 15.1 requires a trial balance to be printed. You print it to your virtual printer (eg PDF Creator) and save it as ‘Task 15.1’. When viewing this file through My Computer or Windows Explorer, it will be listed as ‘Task ’ if you used a PDF printer or as ‘Task ’ if you used Microsoft Office XPS Document Writer. There is no need to add a detailed description for the file, because we need to be able to sort it in task number order for marking purposes. A total of 3 marks will be deducted if the task number is not reflected in the file name. Formats of files: The format of your files is determined by the type of virtual printer you use. • The only acceptable file formats for question 1 (Pastel) for this assignment are: o .pdf (various PDF writers) o .xps (Microsoft XPS Document Writer) or .oxps Please open your files again to make sure it printed correctly and that you can open each one. • The only acceptable file formats for question 2 (Excel) for this assignment are: o .xls or xlsx • The following file formats are not acceptable and tasks in this formats will/cannot be marked (you will receive 0% for tasks in these formats): o .lnk or shortcut files. We do not have access to your hard drive and will not be able to see your printouts. AIN2601/103/1/2022 9 o Screen prints of your Pastel Partner documents, reports or input screens (question 1) pasted into Microsoft Word, Microsoft Excel or Microsoft OneNote. o Pastel Partner (question 1) printouts printed to Microsoft Word, Microsoft Excel or Microsoft OneNote. This distorts the printouts and the Microsoft options enable editing of the printouts which will therefore not be marked. o Files with other file formats where the file extension is renamed to make it look like a .pdf, .xps, .tif file. It does not work and wastes a lot of time. Your file will still not be readable and we will not be able to mark that printout. Size of files: The total file size of your zip-file (called this after being compressed) should not exceed 5 MB! To submit Assignment 02 via myUnisa: Go to . Go to myUnisa. Enter your student number and password. Select your module from the orange strip. Click on Assessment 2. Find the AIN2601 course code in the Course column. Find the corresponding number of the assignment,. Click on the “Add submission” button. Click on the file icon or simply drag and drop your zipped file into the allocated box. In the Choose File dialog box, select the file you want to upload, eg AIN2601 Assignment , and then click OK. Select the correct file format from the File Format drop-down list (ie ASSIGNMENT 2 .zip FILE for WinZip/Compressed (zipped) files or ASSIGNMENT 2 .7z FIL” for 7-Zip files.) Click on the Save button. Verify that you are uploading the correct file to AIN2601 and Assignment 02. If the wrong details, eg file name, appear on the screen, click on Back to restart the file upload process. Click on the submit assignment to submit your assignment file.. The Assignment submission report is your proof that your assignment was submitted. You must print this page for record purposes. 10 Click on the Return to Assignment List button to go back to the Assignment overview screen. 2.2.4 Enquiries relating to assignments Enquiries about assignments, including mark adjustments, will only be accepted until the examination date. 2.2.5 Finality of due dates Assignments which are received after their due dates disrupt our marking programme. The uncontrolled submission of assignments also creates administrative problems. We therefore request you to pay particular attention to the undermentioned requirements and suggestions, and to adhere strictly to them: No extension will be given for the submission of assignments as solutions to the assignments will be forwarded automatically to all students after the due date. It is your OWN responsibility to ensure that your submitted assignment is registered and marked. No correspondence or telephone conversation will be conducted in this regard. ASSIGNMENTS RECEIVED AFTER THE DUE DATE WILL NOT BE MARKED. YOU WILL RECEIVE 0% FOR ASSIGNMENTS SUBMITTED LATE. 3 FREQUENTLY ASKED QUESTIONS ASSIGNMENT 02 Q1 A1 How do I zip my assignment 02 files? You are only allowed to upload one file (zip or 7zip file) onto myUnisa. Therefore you need to combine all your virtual ‘printouts’ into one file by using compression software. An added benefit is that it will often compress the files making the overall file size smaller as well. You may use Winzip or 7-zip to combine and compress all your assignment 02 files into one single file. 7-zip is free software available on the internet at: First save ALL your files in one subdirectory. This subdirectory will contain your Microsoft Excel files for Question 2 of the Assignment, as well as your .pdf, .xps, .tif or .mdi files for your Pastel Partner task printouts. For example a folder/subdirectory named “AIN2601 Assignment 2” under the My Documents folder (see the screen print on the below): AIN2601/103/1/2022 11 Compress your AIN2601 Assignment 2 folder using Microsoft operating system To zip with Compressed you need to: • Select the name of the folder (i.e. AIN2601 Assignment 2) which includes all your assignment files. • Right click (while standing with your cursor on the folder name) to show the pop-up menu. • From the pop-up menus select Send to and Compressed (zipped) folder. Your zip file will have been created in the parent folder of your assignment folder. In the example above the zip file will be in the My Documents folder and will have the name of your assignment folder, but with a .zip file extension. 12 Compress your AIN2601 Assignment 2 folder using 7-zip To zip with 7-zip: • From the Start menu open 7-zip File Manager In the 7-Zip File manager screen: • Select the name of the folder (i.e. AIN2601 Assignment 2) which includes all your assignment files. • Right click (while standing with your cursor on the folder name) to show the pop-up menu. • From the pop-up menus select 7-Zip and Add to “AIN2601 Assignment 2.7z” (“AIN2601 Assignment 2.7z” will be replaced by the name of your assignment folder). Your 7-zip file will have been created in the parent subdirectory of your assignment subdirectory. In the example above the zip file will be in the My Documents and will have the name of your assignment folder, but with a .7z file extension. .zip and 7-zip files: AIN2601/103/1/2022 13 This one zip or 7z file that you have created is the one file you will upload onto myUnisa. Please open your zip/7z file again to make sure that it was not corrupted during creation and that you have included ALL the documents you want to submit in the zip file. Q2 I do not see my GLAM Clothing (Pty) Ltd (GLAM) Customers/Suppliers/Inventory items in the BDS Tools company? A2 • Do not capture Glam Clothing information in BDS Tools and visa versa. If you do, it’s the same as capturing Spar’s transactions in Pick ‘n Pay’s records. GLAM and BDS Tools are two different entities. • You must complete the entire question 1 (sections A, B, C and D) in GLAM. • Do not attempt to complete section B if you have not worked through study unit 18 in the study guide 2 and lesson 12 in the Sage Pastel manual. • Do not call/e-mail/post questions with regard to the take on of opening balances if you haven’t worked through study unit 18 in the study guide 2 and lesson 12 in the Sage Pastel manual, as the lecturers will only refer you back to lesson 12 and study unit 18. SAGE PASTEL PARTNER MANUAL AND EDUCATIONAL SOFTWARE Q3 Where do I find the BDS Tools company backup file which is needed to practice Lesson 12 in the Sage Pastel manual? A3 You can find BDS Tools (please note that the BDS Tools file is a .zip file) on the “Data files accompanying Pastel courseware” CD using one of the following options: Option 1: • Using Windows Explorer open the CD/DVD drive • You will find the BDS T file under FET University Take on Option 2: Auto-run: 7zip file winzip file 14 • The CD has an auto-run function. • Click on Sage Pastel Partner. • Click on FET/University • Click on Take on. Q4 How do I open the BDS Tools company? A4 Firstly you need to copy the BDS T file to the Pastel 18 folder on your C: drive by doing the following: • Select BDS T file. • Right click (while standing with your cursor on the file name) to show the popup menu. • From the pop-up menu select Copy. • Go to your local drive (in this example C:). • Click on the Pastel19 folder. • Right click (while standing with your cursor on the folder name) to show the pop-up menu. • From the pop-up menu select Paste. You can now use one of the following options to open the BDS Tools company in Sage Pastel: Option 1: Follow the steps as set-out in the Sage Pastel manual lesson 12. Option 2: Follow the steps as set-out in study guide 2, study unit 18, computer activity 18.5 (“Add-company” method).