what is monitoring and monitoring system?
• Monitoring is a continuing function that uses systematic
collection of data on specific indicators to provide the
management and the main stakeholders of an ongoing project
or programme to measure the extent of achievement of
objectives and progress in the programmes.
• Routine collection ,analysis and use of information about how
well the programme is going.
• Monitoring system is A monitoring system is a way of
steering and organizing the monitoring work so that it is less
time consuming and easy to implement. Monitoring systems
vary in sophistication from a piece of paper and some
notebooks or files, to electronic filing systems and databases
1
, Difference between monitoring and evaluation
Monitoring Evaluation
Definitions Monitoring is the systematic analysis made occasionally Evaluation is the analysis of the effectiveness of an
of information to identify changes over a period of time. activity that would finally prompt a judgment regarding
the progress made in relation to the goals of a firm.
Characteristics Monitoring keeps the track of the process of Evaluation consists in estimating the value of something. It
implementation involves the process of finding the facts.
Aim Monitoring aims at periodical checking of progress made Evaluation aims at making a study about the effectiveness
in the conduct of the projects against the targets and of the projects.
goals laid down.
Purpose The purpose of monitoring lies in providing constructive The purpose of evaluation lies in bringing about the
suggestions. process of accounting close to perfection
Timing Monitoring is a continuing function that takes place Evaluation assesses the entire project cycle depth and
throughout the purposes
implementation of a project/programme
Parameters Monitoring is a regular part of project or programme Evaluation reviews the achievements of the project/
management. It focuses on the implementation of the programme and considers whether the plan was the best
project, comparing what is delivered with what was one to achieve the outcomes
planned
Monitoring measures achievements, as well as positive/ Evaluation looks for lessons to be learned from both
negative and success and lack of success and also looks for best
intended/ unintended effects practices which can be applied elsewhere
People involved Monitoring is usually done by people directly involved in Evaluation is best conducted by an independent outsider
implementing the project/ programme who can be impartial in consulting with project/
programme staff.
Usage of Results Data collected and insights gained in the course of This is the final outcome or result
monitoring are then fed into and used by the evaluation
process.
2
, Guidelines for up setting a monitoring
system
• 1.intergratd and not separate(should be seen as
part of field staff work and not tedious addsion to
normal working schedule)
• 2.developed and not emposed(staff should
develop a system they can understand and use
for their information needs)
• 3.divide and share((among the programme
teams)
• 4. simple and effective system
3
, Aims of monitoring system
• To Develop monitoring indicators and tools
• Formulate questions to be addressed by a
monitoring system
• To develop monitoring plan and budget
• To develop monitoring Report system
• To Develop and institutionalize the monitoring
system
4
• Monitoring is a continuing function that uses systematic
collection of data on specific indicators to provide the
management and the main stakeholders of an ongoing project
or programme to measure the extent of achievement of
objectives and progress in the programmes.
• Routine collection ,analysis and use of information about how
well the programme is going.
• Monitoring system is A monitoring system is a way of
steering and organizing the monitoring work so that it is less
time consuming and easy to implement. Monitoring systems
vary in sophistication from a piece of paper and some
notebooks or files, to electronic filing systems and databases
1
, Difference between monitoring and evaluation
Monitoring Evaluation
Definitions Monitoring is the systematic analysis made occasionally Evaluation is the analysis of the effectiveness of an
of information to identify changes over a period of time. activity that would finally prompt a judgment regarding
the progress made in relation to the goals of a firm.
Characteristics Monitoring keeps the track of the process of Evaluation consists in estimating the value of something. It
implementation involves the process of finding the facts.
Aim Monitoring aims at periodical checking of progress made Evaluation aims at making a study about the effectiveness
in the conduct of the projects against the targets and of the projects.
goals laid down.
Purpose The purpose of monitoring lies in providing constructive The purpose of evaluation lies in bringing about the
suggestions. process of accounting close to perfection
Timing Monitoring is a continuing function that takes place Evaluation assesses the entire project cycle depth and
throughout the purposes
implementation of a project/programme
Parameters Monitoring is a regular part of project or programme Evaluation reviews the achievements of the project/
management. It focuses on the implementation of the programme and considers whether the plan was the best
project, comparing what is delivered with what was one to achieve the outcomes
planned
Monitoring measures achievements, as well as positive/ Evaluation looks for lessons to be learned from both
negative and success and lack of success and also looks for best
intended/ unintended effects practices which can be applied elsewhere
People involved Monitoring is usually done by people directly involved in Evaluation is best conducted by an independent outsider
implementing the project/ programme who can be impartial in consulting with project/
programme staff.
Usage of Results Data collected and insights gained in the course of This is the final outcome or result
monitoring are then fed into and used by the evaluation
process.
2
, Guidelines for up setting a monitoring
system
• 1.intergratd and not separate(should be seen as
part of field staff work and not tedious addsion to
normal working schedule)
• 2.developed and not emposed(staff should
develop a system they can understand and use
for their information needs)
• 3.divide and share((among the programme
teams)
• 4. simple and effective system
3
, Aims of monitoring system
• To Develop monitoring indicators and tools
• Formulate questions to be addressed by a
monitoring system
• To develop monitoring plan and budget
• To develop monitoring Report system
• To Develop and institutionalize the monitoring
system
4
