Exam 1 Study Guide - Chapters 1-3 OAD 138
With Complete Solutions
(CH. 1) Record - ANSWER A _____ is stored information, regardless of media or
characteristics, made or received by an organization, that is evidence of its
operations and has value requiring its retention for a specific period of time.
(CH. 1) Outside Record - ANSWER External documents are for use ____ of the
organization.
(CH. 1) Archives - ANSWER A permanent storage place for records is called the
____.
(CH. 1) Important Record - ANSWER A _____ record is used to assist in
performing a firm's business operations and, if destroyed, is replaceable only at
great cost.
(CH. 1) ARMA International - ANSWER _____ is an association of information
management professionals.
(CH. 1) Internal Record - ANSWER Even though they may be received from an
outside source, _____ documents contain information needed for the operation
of the organization.
(CH. 1) Records and Information Life Cycle - ANSWER The life span of a record
that follows a set of phases from creation to final disposition is called the _____.
(CH. 1) E-mail (Electronic Mail) - ANSWER _____ is a system that enables users to
compose, transmit, receive, and manage electronic documents and images
across networks.
(CH. 1) Records management - ANSWER ____ is the systematic control of all
records from their creation or receipt, through their processing, distribution,
organization, storage, and retrieval, to their ultimate disposition.
, (CH. 1) Reference record - ANSWER A ____ contains information needed to carry
on the operations of a firm over long periods of time.
(CH. 1) ISO 15489 - ANSWER ____ is a standard for records management
policies and procedures.
(CH. 1) Useful Record - ANSWER A record that is helpful in conducting business
operations and that may, if destroyed, be replaced at slight cost is a ____ record.
(CH. 1) Transaction record - ANSWER A ___is a document used in a firm's day-to-
day operations.
(CH. 1) Vital records - ANSWER ___ records must be kept permanently because
they are needed for continuing the operations of a firm and are usually not
replaceable.
(CH. 1) Electronic record - ANSWER A ___ record is a record stored on
electronic media that can be readily accessed or changed.
(CH. 1) Document imaging - ANSWER __________ is an automated system for
scanning, storing, retrieving, and managing images of physical records in an
electronic format.
(CH. 1) The Cloud - ANSWER The ______ refers to the Internet (or network of
servers) that can be for storage or to run computer applications such as e-mail.
(CH. 1) Nonessential Documents - ANSWER ____________ documents are
documents that have no predictable value after their initial use.
(CH. 1) Blog - ANSWER A _ is a shared, online journal.
(CH. 1) Podcast - ANSWER A ______ is a broadcast sent over the Internet to
receivers who hear and/or view the information via computers or other eletronic
devices.
(CH. 1) Tweet - ANSWER A short message posted on the Twitter* social network
website is called a ____.
(CH. 1) Social Media - ANSWER Businesses and other organizations can use
_____ websites to promote and advertise their products and services.
(CH. 1) Wiki - ANSWER A ____ is a page or collection of web pages tghat allows
people who access the site to contribute or modify content.
With Complete Solutions
(CH. 1) Record - ANSWER A _____ is stored information, regardless of media or
characteristics, made or received by an organization, that is evidence of its
operations and has value requiring its retention for a specific period of time.
(CH. 1) Outside Record - ANSWER External documents are for use ____ of the
organization.
(CH. 1) Archives - ANSWER A permanent storage place for records is called the
____.
(CH. 1) Important Record - ANSWER A _____ record is used to assist in
performing a firm's business operations and, if destroyed, is replaceable only at
great cost.
(CH. 1) ARMA International - ANSWER _____ is an association of information
management professionals.
(CH. 1) Internal Record - ANSWER Even though they may be received from an
outside source, _____ documents contain information needed for the operation
of the organization.
(CH. 1) Records and Information Life Cycle - ANSWER The life span of a record
that follows a set of phases from creation to final disposition is called the _____.
(CH. 1) E-mail (Electronic Mail) - ANSWER _____ is a system that enables users to
compose, transmit, receive, and manage electronic documents and images
across networks.
(CH. 1) Records management - ANSWER ____ is the systematic control of all
records from their creation or receipt, through their processing, distribution,
organization, storage, and retrieval, to their ultimate disposition.
, (CH. 1) Reference record - ANSWER A ____ contains information needed to carry
on the operations of a firm over long periods of time.
(CH. 1) ISO 15489 - ANSWER ____ is a standard for records management
policies and procedures.
(CH. 1) Useful Record - ANSWER A record that is helpful in conducting business
operations and that may, if destroyed, be replaced at slight cost is a ____ record.
(CH. 1) Transaction record - ANSWER A ___is a document used in a firm's day-to-
day operations.
(CH. 1) Vital records - ANSWER ___ records must be kept permanently because
they are needed for continuing the operations of a firm and are usually not
replaceable.
(CH. 1) Electronic record - ANSWER A ___ record is a record stored on
electronic media that can be readily accessed or changed.
(CH. 1) Document imaging - ANSWER __________ is an automated system for
scanning, storing, retrieving, and managing images of physical records in an
electronic format.
(CH. 1) The Cloud - ANSWER The ______ refers to the Internet (or network of
servers) that can be for storage or to run computer applications such as e-mail.
(CH. 1) Nonessential Documents - ANSWER ____________ documents are
documents that have no predictable value after their initial use.
(CH. 1) Blog - ANSWER A _ is a shared, online journal.
(CH. 1) Podcast - ANSWER A ______ is a broadcast sent over the Internet to
receivers who hear and/or view the information via computers or other eletronic
devices.
(CH. 1) Tweet - ANSWER A short message posted on the Twitter* social network
website is called a ____.
(CH. 1) Social Media - ANSWER Businesses and other organizations can use
_____ websites to promote and advertise their products and services.
(CH. 1) Wiki - ANSWER A ____ is a page or collection of web pages tghat allows
people who access the site to contribute or modify content.
