APM PMQ UPDATED ACTUAL QUESTIONS
AND CORRECT ANSWERS COMPLETE
STUDY GUIDE FULL SOLUTION
●● key differences between projects and program management
Answer: -project has fixed duration, program has undetermined duration
-project has pre-defined objectives, program has negotiated objectives
-project is task oriented, program is goal oriented
-project has a lifecycle, program has extended lifecycle
-proj manager is overseer, prog manager is creative thinker
-proj has a single objective, program has multiple related objectives
●● outline the relationship between programs, projects and strategic
change
Answer: program is aligned to overall strategy, benefits from projects
integrated during life of the program, there may be inter-project
dependencies, delivers outcomes
●● what is a program
Answer: a group of projects with related business objectives/benefits;
aligned to an overall strategy
●● benefits of program management
,Answer: -focuses on strategic objectives (a vision drives the program.
each project brings us closer)
-focuses on change mgt: embeds delivered products into business to
achieve outcomes/benefits
-ensures optimal project scheduling (minimize delays, maximize
efficiency)/inter-project dependencies
-benefits from economies of scale by allocating resources efficiently
-risk and change handled at strategic level
-easily justify infrastructure projects as they rarely present benefits on
their own. only within a program is their purpose clear and justified
●● typical roles of a program manager
Answer: -planning and controlling
-managing project interfaces
-defines governance
-manages budget
-manages resources
-manages communications, risks, issues
●● what is portfolio management and how is it different from
project/program management
Answer: analysis of projects and programs related to strategic
objectives.
,-it balances change initiatives with maintaining BAU (outputs embedded
into BAU such that benefits are realized)
-highest priority projects and programs selected for implementation
-needs to be adjusted in line with current circumstances (resources,
ability to accept change)
●● when to use portfolio management
Answer: -used at organizational level to ensure that changes necessary to
achieve strategic objectives are coordinated/managed in a sustainable
manner
-used at departmental level to prioritize dept workload over the next
business cycle.
●● Linear Lifecycle Phases
Answer: 1. Concept: requirements gathered, business case established,
context, feasibility study
2. Definition: requirements defined, PMP developed, business case
refined, deployment baseline created
3. Deployment: products tested, PMP executed/monitored/controlled,
work assigned,
4. Transition: acceptance testing against reqt, post project review,
lessons learned, deliverables handed over to sponsor and users
●● Extended Lifecycle
, Answer: -Adoption: establish project outcomes, users start to use outputs
-Benefits realization: realize benefits, benefits reviews
-Ops: ongoing product support, might consider upgrades
-Termination: decommission product, review overall success
**A,B,O phases run in parallel
●● Iterative Life Cycle definition
Answer: -time and cost defined at start
-requirements put into product backlog
-work is done in fixed timeboxes
-for each timebox, a group of outputs taken from the product backlog
and specified, designed, built, tested and handed over at end
-uncompleted work put back on product backlog and re-prioritized (e.g.,
using MOSCOW)
●● iterative life cycle phases
Answer: 1. pre-project: ensures right proejcts are started and are
strategic fit
2. feasibility (technically and cost effective)
3. foundations: understand business rationale, potential solutions, devt
and delivery mgt, understand work scope
4. evolutionary devt: iterative devt, use timeboxes, continuous testing,
MOSCOW
AND CORRECT ANSWERS COMPLETE
STUDY GUIDE FULL SOLUTION
●● key differences between projects and program management
Answer: -project has fixed duration, program has undetermined duration
-project has pre-defined objectives, program has negotiated objectives
-project is task oriented, program is goal oriented
-project has a lifecycle, program has extended lifecycle
-proj manager is overseer, prog manager is creative thinker
-proj has a single objective, program has multiple related objectives
●● outline the relationship between programs, projects and strategic
change
Answer: program is aligned to overall strategy, benefits from projects
integrated during life of the program, there may be inter-project
dependencies, delivers outcomes
●● what is a program
Answer: a group of projects with related business objectives/benefits;
aligned to an overall strategy
●● benefits of program management
,Answer: -focuses on strategic objectives (a vision drives the program.
each project brings us closer)
-focuses on change mgt: embeds delivered products into business to
achieve outcomes/benefits
-ensures optimal project scheduling (minimize delays, maximize
efficiency)/inter-project dependencies
-benefits from economies of scale by allocating resources efficiently
-risk and change handled at strategic level
-easily justify infrastructure projects as they rarely present benefits on
their own. only within a program is their purpose clear and justified
●● typical roles of a program manager
Answer: -planning and controlling
-managing project interfaces
-defines governance
-manages budget
-manages resources
-manages communications, risks, issues
●● what is portfolio management and how is it different from
project/program management
Answer: analysis of projects and programs related to strategic
objectives.
,-it balances change initiatives with maintaining BAU (outputs embedded
into BAU such that benefits are realized)
-highest priority projects and programs selected for implementation
-needs to be adjusted in line with current circumstances (resources,
ability to accept change)
●● when to use portfolio management
Answer: -used at organizational level to ensure that changes necessary to
achieve strategic objectives are coordinated/managed in a sustainable
manner
-used at departmental level to prioritize dept workload over the next
business cycle.
●● Linear Lifecycle Phases
Answer: 1. Concept: requirements gathered, business case established,
context, feasibility study
2. Definition: requirements defined, PMP developed, business case
refined, deployment baseline created
3. Deployment: products tested, PMP executed/monitored/controlled,
work assigned,
4. Transition: acceptance testing against reqt, post project review,
lessons learned, deliverables handed over to sponsor and users
●● Extended Lifecycle
, Answer: -Adoption: establish project outcomes, users start to use outputs
-Benefits realization: realize benefits, benefits reviews
-Ops: ongoing product support, might consider upgrades
-Termination: decommission product, review overall success
**A,B,O phases run in parallel
●● Iterative Life Cycle definition
Answer: -time and cost defined at start
-requirements put into product backlog
-work is done in fixed timeboxes
-for each timebox, a group of outputs taken from the product backlog
and specified, designed, built, tested and handed over at end
-uncompleted work put back on product backlog and re-prioritized (e.g.,
using MOSCOW)
●● iterative life cycle phases
Answer: 1. pre-project: ensures right proejcts are started and are
strategic fit
2. feasibility (technically and cost effective)
3. foundations: understand business rationale, potential solutions, devt
and delivery mgt, understand work scope
4. evolutionary devt: iterative devt, use timeboxes, continuous testing,
MOSCOW
