Caseload
consists of all cases of offenders under supervision assigned to a probation officer as determined by
Dept. policy
Section 945.25 FS
Requires the department of corrections to obtain and maintain documentation on every offender under
supervision
Case File Contents
-copy of indictment or sentencing info
-complete statement of the facts of the crime an offender committed
-the court or sentencing authority in which an offender was sentenced
-the terms of an offenders sentence
-presiding judge, prosecuting officers, investigating officers, defense attorneys
-probation reports
-any social, physical, mental psychiatric, or criminal records
-related court or sentencing authority minutes
-seriousness-of-offense
-favorable supervision outcomes scores
-list of factors and info to establish a presumptive parole release date
Six-part file system
1. legal data
2. Supervision data
3. Monetary obligations
4. Monetary payments
5. Structured treatment programs
6. Supplemental information
Legal data
-orders of supervision
-affidavits/warrants/motions/notice hearings
-documents signed by judge
-PTI program status
-PSI
-pre plea release
-sentencing scoresheets
-violation reports
-application for ICOTS
-interstate warrant
,Supervision data
-violation review report
-case sheet
-CC schedule
-EM assignment rules/equipment
-Search report
-Recommendation of Early termination
-victim forms
-job lists
-termination letter
-ICOTS requests
-travel permits
-WMRs
-supervision review
-offender photograph(last)
Monetary obligations
COPS change
COPS printout
Offender payment history
OFOA
SSI info
Waivers
Monetary payments
receipts
Structured treatment programs
ISP
SO checklist
DL SO
SO driving log
EM not imposed
CO responsibilities
SO registration
SO address verification
DNA consent
HIV testing
Drug test results
Referrals for treatment
substance abuse/misuse
, Supplemental information
Intake Investigation Entry Transaction register
offender information sheet
Initial reporting instructions
IT 60 review
offense report
pre term review
signed authorization and release
Two-part file system
file legal and investigative documents on the left hand side and all other remaining documents on the
right and side
Approaches for organizing case files
-alphabetical order
-offender supervision level, status, type
-using offender case investigation deadlines
-geographic region of an offender
-importance of event (violation hearing, deposition, trial)
position your computer monitor
facing away from the door, window, and the view of offenders and unauthorized people
Investigative tracking system
within OBIS that allows supervisors and officers to track generated tasks and associated deadlines
ITS system generated tasks
-IT60
-investigations of offender new violations
-monetary obligation discrepancies
-pre term reviews
-re review investigations (REVW)
-PSI
consists of all cases of offenders under supervision assigned to a probation officer as determined by
Dept. policy
Section 945.25 FS
Requires the department of corrections to obtain and maintain documentation on every offender under
supervision
Case File Contents
-copy of indictment or sentencing info
-complete statement of the facts of the crime an offender committed
-the court or sentencing authority in which an offender was sentenced
-the terms of an offenders sentence
-presiding judge, prosecuting officers, investigating officers, defense attorneys
-probation reports
-any social, physical, mental psychiatric, or criminal records
-related court or sentencing authority minutes
-seriousness-of-offense
-favorable supervision outcomes scores
-list of factors and info to establish a presumptive parole release date
Six-part file system
1. legal data
2. Supervision data
3. Monetary obligations
4. Monetary payments
5. Structured treatment programs
6. Supplemental information
Legal data
-orders of supervision
-affidavits/warrants/motions/notice hearings
-documents signed by judge
-PTI program status
-PSI
-pre plea release
-sentencing scoresheets
-violation reports
-application for ICOTS
-interstate warrant
,Supervision data
-violation review report
-case sheet
-CC schedule
-EM assignment rules/equipment
-Search report
-Recommendation of Early termination
-victim forms
-job lists
-termination letter
-ICOTS requests
-travel permits
-WMRs
-supervision review
-offender photograph(last)
Monetary obligations
COPS change
COPS printout
Offender payment history
OFOA
SSI info
Waivers
Monetary payments
receipts
Structured treatment programs
ISP
SO checklist
DL SO
SO driving log
EM not imposed
CO responsibilities
SO registration
SO address verification
DNA consent
HIV testing
Drug test results
Referrals for treatment
substance abuse/misuse
, Supplemental information
Intake Investigation Entry Transaction register
offender information sheet
Initial reporting instructions
IT 60 review
offense report
pre term review
signed authorization and release
Two-part file system
file legal and investigative documents on the left hand side and all other remaining documents on the
right and side
Approaches for organizing case files
-alphabetical order
-offender supervision level, status, type
-using offender case investigation deadlines
-geographic region of an offender
-importance of event (violation hearing, deposition, trial)
position your computer monitor
facing away from the door, window, and the view of offenders and unauthorized people
Investigative tracking system
within OBIS that allows supervisors and officers to track generated tasks and associated deadlines
ITS system generated tasks
-IT60
-investigations of offender new violations
-monetary obligation discrepancies
-pre term reviews
-re review investigations (REVW)
-PSI
