CERTIFIED MEETING PLANNER EXAM
QUESTION AND CORRECT ANSWERS
(VERIFIED ANSWERS) PLUS RATIONALES
2026 Q&A INSTANT DOWNLOAD PDF
1. What is the primary purpose of a meeting’s RFP (Request for Proposal)?
A. Obtain venue pricing
B. Collect competitive service bids
C. Issue invitations
D. Confirm attendee count
Rationale: An RFP is used to collect competitive bids from venues and
suppliers.
2. Which document outlines a meeting’s budget?
A. Contract
B. Financial plan
C. Agenda
D. BEO
Rationale: A financial plan details income and expenses.
3. What is the first step in strategic meeting planning?
A. Book venue
B. Create agenda
C. Define objectives
D. Send invitations
Rationale: Clear objectives guide all planning decisions.
4. A site inspection is primarily used to:
A. Meet vendors
B. Evaluate catering
C. Assess suitability of venue
, D. Review décor options
Rationale: Site inspections verify if a venue meets requirements.
5. What does attrition clause protect the planner from?
A. Weather issues
B. Not meeting guaranteed rooms
C. Supplier defaults
D. Low attendance
Rationale: It limits financial penalties if room block is underutilized.
6. A room block release date indicates:
A. Agenda deadline
B. When unreserved rooms release
C. Payment due
D. Catering cutoff
Rationale: Rooms not reserved by the release date return to inventory.
7. What is the function sheet used for?
A. Budget tracking
B. Detail event specifics for staff
C. Draft timeline
D. Send invites
Rationale: Function sheets communicate event details to service providers.
8. Which team member manages registration on-site?
A. Catering manager
B. Registration staff
C. Speaker host
D. AV tech
Rationale: This role handles check-in and badge distribution.
9. What is a master account?
A. Guest ledger
B. Consolidated billing for event charges
C. Vendor invoice list
, D. Catering calendar
Rationale: A master account groups all event financials.
10.A cutoff date refers to:
A. Agenda change deadline
B. End of discounted room rate
C. Speaker submission deadline
D. Catering reorder date
Rationale: It’s when special rates or blocks expire.
11.What does F&B stand for?
A. Food & Ballrooms
B. Finance & Banking
C. Food & Beverage
D. Facilities & Bar
Rationale: F&B refers to meals and drinks.
12.A banquet event order (BEO) details:
A. Vendor contracts
B. Catering and room setup instructions
C. Attendee list
D. Budget forecast
Rationale: A BEO outlines services for a specific function.
13.What is lead retrieval?
A. Sponsor follow-up
B. Scanning attendee badges
C. Session polling
D. Catering plan
Rationale: Lead retrieval captures attendee data for exhibitors.
14.What is a housing bureau?
A. Catering service
B. Organization that secures blocks for planners
C. AV company
QUESTION AND CORRECT ANSWERS
(VERIFIED ANSWERS) PLUS RATIONALES
2026 Q&A INSTANT DOWNLOAD PDF
1. What is the primary purpose of a meeting’s RFP (Request for Proposal)?
A. Obtain venue pricing
B. Collect competitive service bids
C. Issue invitations
D. Confirm attendee count
Rationale: An RFP is used to collect competitive bids from venues and
suppliers.
2. Which document outlines a meeting’s budget?
A. Contract
B. Financial plan
C. Agenda
D. BEO
Rationale: A financial plan details income and expenses.
3. What is the first step in strategic meeting planning?
A. Book venue
B. Create agenda
C. Define objectives
D. Send invitations
Rationale: Clear objectives guide all planning decisions.
4. A site inspection is primarily used to:
A. Meet vendors
B. Evaluate catering
C. Assess suitability of venue
, D. Review décor options
Rationale: Site inspections verify if a venue meets requirements.
5. What does attrition clause protect the planner from?
A. Weather issues
B. Not meeting guaranteed rooms
C. Supplier defaults
D. Low attendance
Rationale: It limits financial penalties if room block is underutilized.
6. A room block release date indicates:
A. Agenda deadline
B. When unreserved rooms release
C. Payment due
D. Catering cutoff
Rationale: Rooms not reserved by the release date return to inventory.
7. What is the function sheet used for?
A. Budget tracking
B. Detail event specifics for staff
C. Draft timeline
D. Send invites
Rationale: Function sheets communicate event details to service providers.
8. Which team member manages registration on-site?
A. Catering manager
B. Registration staff
C. Speaker host
D. AV tech
Rationale: This role handles check-in and badge distribution.
9. What is a master account?
A. Guest ledger
B. Consolidated billing for event charges
C. Vendor invoice list
, D. Catering calendar
Rationale: A master account groups all event financials.
10.A cutoff date refers to:
A. Agenda change deadline
B. End of discounted room rate
C. Speaker submission deadline
D. Catering reorder date
Rationale: It’s when special rates or blocks expire.
11.What does F&B stand for?
A. Food & Ballrooms
B. Finance & Banking
C. Food & Beverage
D. Facilities & Bar
Rationale: F&B refers to meals and drinks.
12.A banquet event order (BEO) details:
A. Vendor contracts
B. Catering and room setup instructions
C. Attendee list
D. Budget forecast
Rationale: A BEO outlines services for a specific function.
13.What is lead retrieval?
A. Sponsor follow-up
B. Scanning attendee badges
C. Session polling
D. Catering plan
Rationale: Lead retrieval captures attendee data for exhibitors.
14.What is a housing bureau?
A. Catering service
B. Organization that secures blocks for planners
C. AV company
