Minutes with Stakeholders
I have set monitoring points throughout my project as seen in the project schedule (P5), where I meet up with
stakeholders in person, which in my case is the client – Robyn, who had set the project and classmates who may
take an interest in my digital portfolio. During these short meetings I took notes, immediately after, on the topics
we discussed, the conclusions, actions I will take, and when these meetings took place. To communicate with my
stakeholders allows me to gather feedback and confirmation on what I completed, as well as advice for what I
should do in the next task, I also communicate with stakeholders via email and Moodle as it is a fast, efficient
method to send digital work and specifications for approval.
HERTFORD REGIONAL COLLEGE
MEETING CALLED BY Charlie Leopard
TYPE OF MEETINGS Project Monitoring Points
NOTE TAKER Charlie Leopard
ATTENDEES Robyn Smalebeorg, Adam Dyer, Kaan Gulsel, Martin Kraunevicius
Specification and Schedule Meeting
The first meeting we discussed the specification of the digital portfolio and how the project
DISCUSSION should run. We discussed the task that will need to completed, deadlines, and the resources that
are required.
I was given the specification/requirements by the client that I have to include in the website’s
designs and build, and designed a brief idea of the task that I will need to put into a schedule
CONCLUSIONS using project management software. The task that I must undertake do not require many
resources other than software, the designs will be created on a free online application and
website made on a web hosting service of my choice.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
I will need to complete research using the specification for what I
must find out, to find suitable software and information to get an
Charlie Leopard 8/11/2016
idea of the website’s appearance, features, and user
accessibility/needs to be able to create a design document.
Research/Pre-design Meeting
We discussed the information I gathered on the required needs of the website and features to
DISCUSSION improve accessibility for disabled users. I had also shown the software I was going to use for the
design and creation of the site.
We decided I had enough information to begin the designs, I will be using Moqups to create
CONCLUSIONS wireframes for each web page as well as mobile versions, and WordPress to create and host the
website for free by using their features and editing the HTML/CSS of the site.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
To create annotated wireframes of each web page on Moqups Charlie Leopard 17/11/2016
I have set monitoring points throughout my project as seen in the project schedule (P5), where I meet up with
stakeholders in person, which in my case is the client – Robyn, who had set the project and classmates who may
take an interest in my digital portfolio. During these short meetings I took notes, immediately after, on the topics
we discussed, the conclusions, actions I will take, and when these meetings took place. To communicate with my
stakeholders allows me to gather feedback and confirmation on what I completed, as well as advice for what I
should do in the next task, I also communicate with stakeholders via email and Moodle as it is a fast, efficient
method to send digital work and specifications for approval.
HERTFORD REGIONAL COLLEGE
MEETING CALLED BY Charlie Leopard
TYPE OF MEETINGS Project Monitoring Points
NOTE TAKER Charlie Leopard
ATTENDEES Robyn Smalebeorg, Adam Dyer, Kaan Gulsel, Martin Kraunevicius
Specification and Schedule Meeting
The first meeting we discussed the specification of the digital portfolio and how the project
DISCUSSION should run. We discussed the task that will need to completed, deadlines, and the resources that
are required.
I was given the specification/requirements by the client that I have to include in the website’s
designs and build, and designed a brief idea of the task that I will need to put into a schedule
CONCLUSIONS using project management software. The task that I must undertake do not require many
resources other than software, the designs will be created on a free online application and
website made on a web hosting service of my choice.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
I will need to complete research using the specification for what I
must find out, to find suitable software and information to get an
Charlie Leopard 8/11/2016
idea of the website’s appearance, features, and user
accessibility/needs to be able to create a design document.
Research/Pre-design Meeting
We discussed the information I gathered on the required needs of the website and features to
DISCUSSION improve accessibility for disabled users. I had also shown the software I was going to use for the
design and creation of the site.
We decided I had enough information to begin the designs, I will be using Moqups to create
CONCLUSIONS wireframes for each web page as well as mobile versions, and WordPress to create and host the
website for free by using their features and editing the HTML/CSS of the site.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
To create annotated wireframes of each web page on Moqups Charlie Leopard 17/11/2016
