DTS Travel Documents 101
Finances - correct answer ✔✔Add expenses
Review - correct answer ✔✔Update DTS Profile
Trip Authorization - correct answer ✔✔Edit itinerary
Reservations - correct answer ✔✔Make Air Reservations
Edit Itinerary - correct answer ✔✔Trip dates, Per Diem locations, trip purpose
TMC - correct answer ✔✔Commercial Travel Office
Finance Module - correct answer ✔✔Use this drop-down first to classify your expense category, which
will prompt DTS to display a particular Expense options in the drop-down for that expense type.
The following table breaks down each expense type:
Use the...To claim reimbursement for...
International Travel Expenses Foreign Currency Conversion Fees Lodging Expenses Lodging Taxes (CONUS
and Non-foreign)Mileage Expenses Mileage driven using your privately owned vehicle. Other Expenses
Baggage - 1st Checked Bag Ticketed Expense type TMC fee Transportation Travel Expense type Items
such as fuel for rental car.
Documents Constructed Travel Worksheet (CTW), Memos and other Documents
-Add Expense from GTCC Import expenses that were charged from GTCC - Voucher only
The Expense Type changes the options that DTS displays in this field. For example, when you select
Ticketed Expenses, you have to enter the ticket number associated with your reservation expense.
*If you made reservations via DTS, you don't need to add them again manually. Only use these expense
types when you make reservations outside of DTS (e.g., directly with the TMC) or when you need to
change reservation costs on a voucher.
, Entering Accounting Information - correct answer ✔✔From <organization> LOAs in this category are
owned by your organization. If a Default Accounting Code has been set up for you, it will auto-populate
in this field and be visible at the bottom of the screen.
Select Type - correct answer ✔✔Use the...To claim reimbursement for...
International Travel Expenses -Foreign Currency Conversion Fees
Lodging Expenses - Lodging Taxes (CONUS and Non-foreign)
Mileage Expenses - Mileage driven using your privately owned vehicle.
Other Expenses Baggage - 1st Checked Bag
Ticketed Expense type - TMC fee
Transportation Travel Expense type - Items such as fuel for rental car.
Documents Constructed - Travel Worksheet (CTW), Memos and other Documents
Add Expense from GTCC - Import expenses that were charged from GTCC - Voucher only
The Expense Type changes the options that DTS displays in this field. For example, when you select
Ticketed Expenses, you have to enter the ticket number associated with your reservation expense.
*If you made reservations via DTS, you don't need to add them again manually. Only use these expense
types when you make reservations outside of DTS (e.g., directly with the TMC) or when you need to
change reservation costs on a voucher.
LOA - Line of Accounting - correct answer ✔✔A line of accounting (LOA) identifies the source of funding
for your trip. While a funding source is required on every authorization, your unit may not require you to
select it. You will be able to sign the authorization without an LOA, though one must be added before the
AO may approve it.
Types of LOA's - correct answer ✔✔Organization - Owned by your organization.
Shared LOA - Owned by higher level org in your hierarchy.
Cross Org LOA - Owned by an org. outside of your hierarchy. Paid for by an outside agency.
Review Module - correct answer ✔✔Review Trip Authorization, Other Authorizations & Pre Audits,
Digitally Sign.
Finances - correct answer ✔✔Add expenses
Review - correct answer ✔✔Update DTS Profile
Trip Authorization - correct answer ✔✔Edit itinerary
Reservations - correct answer ✔✔Make Air Reservations
Edit Itinerary - correct answer ✔✔Trip dates, Per Diem locations, trip purpose
TMC - correct answer ✔✔Commercial Travel Office
Finance Module - correct answer ✔✔Use this drop-down first to classify your expense category, which
will prompt DTS to display a particular Expense options in the drop-down for that expense type.
The following table breaks down each expense type:
Use the...To claim reimbursement for...
International Travel Expenses Foreign Currency Conversion Fees Lodging Expenses Lodging Taxes (CONUS
and Non-foreign)Mileage Expenses Mileage driven using your privately owned vehicle. Other Expenses
Baggage - 1st Checked Bag Ticketed Expense type TMC fee Transportation Travel Expense type Items
such as fuel for rental car.
Documents Constructed Travel Worksheet (CTW), Memos and other Documents
-Add Expense from GTCC Import expenses that were charged from GTCC - Voucher only
The Expense Type changes the options that DTS displays in this field. For example, when you select
Ticketed Expenses, you have to enter the ticket number associated with your reservation expense.
*If you made reservations via DTS, you don't need to add them again manually. Only use these expense
types when you make reservations outside of DTS (e.g., directly with the TMC) or when you need to
change reservation costs on a voucher.
, Entering Accounting Information - correct answer ✔✔From <organization> LOAs in this category are
owned by your organization. If a Default Accounting Code has been set up for you, it will auto-populate
in this field and be visible at the bottom of the screen.
Select Type - correct answer ✔✔Use the...To claim reimbursement for...
International Travel Expenses -Foreign Currency Conversion Fees
Lodging Expenses - Lodging Taxes (CONUS and Non-foreign)
Mileage Expenses - Mileage driven using your privately owned vehicle.
Other Expenses Baggage - 1st Checked Bag
Ticketed Expense type - TMC fee
Transportation Travel Expense type - Items such as fuel for rental car.
Documents Constructed - Travel Worksheet (CTW), Memos and other Documents
Add Expense from GTCC - Import expenses that were charged from GTCC - Voucher only
The Expense Type changes the options that DTS displays in this field. For example, when you select
Ticketed Expenses, you have to enter the ticket number associated with your reservation expense.
*If you made reservations via DTS, you don't need to add them again manually. Only use these expense
types when you make reservations outside of DTS (e.g., directly with the TMC) or when you need to
change reservation costs on a voucher.
LOA - Line of Accounting - correct answer ✔✔A line of accounting (LOA) identifies the source of funding
for your trip. While a funding source is required on every authorization, your unit may not require you to
select it. You will be able to sign the authorization without an LOA, though one must be added before the
AO may approve it.
Types of LOA's - correct answer ✔✔Organization - Owned by your organization.
Shared LOA - Owned by higher level org in your hierarchy.
Cross Org LOA - Owned by an org. outside of your hierarchy. Paid for by an outside agency.
Review Module - correct answer ✔✔Review Trip Authorization, Other Authorizations & Pre Audits,
Digitally Sign.
