ICRM Part 2
Comprehensive Resource To Help You Ace 2026-2027 Exams
Includes Frequently Tested Questions With ELABORATED
100% Correct COMPLETE SOLUTIONS
Guaranteed Pass First Attempt!! Current Update!!
1. What is the purpose of a records classification system? - Correct
Answer: To organize, retrieve, retain, secure, and dispose of records
efficiently and consistently.
2. What does FTP stand for? - Correct Answer: File Transfer Protocol
3. SFTP is preferred over FTP becuase: - Correct Answer: It encrypts data
during transfer
4. True or False: FTP is a secure method for transferring sensitive records. -
Correct Answer: False - File Transfer Protocol
5. What is the most preferred method of classification for records
management? - Correct Answer: Functional classification — based on
business functions and activities.
6. What's the difference between classification and taxonomy? - Correct
Answer: Classification is for managing records, while taxonomy is a broader
structure for organizing all content.
,7. What type of access control involves using passwords or biometric scans to
verify user identity? - Correct Answer: Logical Access Control - Ensures
only authorized users can access systems or digital records.
8. Which type of access control ensures physical protection of sensitive
records, like locked doors or surveillance cameras? - Correct Answer:
Physical Access Control - Protects physical spaces where records are stored.
9. What type of access control is enforced through policies, procedures, and
employee training on record management and security? - Correct
Answer: Administrative Access Control - Focuses on guidelines and training
to control access to records.
10.What type of access control uses encryption, firewalls, and intrusion
detection systems to protect digital records? - Correct Answer: Technical
Access Control - Involves technological measures to secure data and
systems from unauthorized access.
11.Which access control type is most relevant for ensuring that only authorized
personnel can access physical storage rooms or data centers? - Correct
Answer: Physical Access Control - Controls physical entry to sensitive areas.
12.Which access control method includes role-based access (RBAC) and two-
factor authentication? - Correct Answer: Logical Access Control -
Ensures users have the correct permissions based on their role and identity
verification.
, 13.What is a key feature of administrative access control that helps manage
records securely? - Correct Answer: Access Request Procedures -
Defines how individuals request and are granted access based on their role
or need.
14.What is the primary function of a firewall in technical access control? -
Correct Answer: Firewall - Blocks unauthorized access to a network and
protects sensitive data from external threats.
15.Which access control type would use a keycard to ensure only authorized
employees can enter a restricted room? - Correct Answer: physical
Access Control - Restricts entry to secure areas using physical barriers.
16.Which type of access control is primarily concerned with ensuring data is
encrypted during transmission or storage? - Correct Answer: Technical
Access Control - Encrypts data to prevent unauthorized access or alteration.
17.What does confidentiality of a record ensure? - Correct Answer: Records
are only accessible to authorized users. Who can see the records.
18.What type of access control involves audit trails to monitor who accessed
certain records and when? - Correct Answer: Logical Access Control -
Monitors user activity within systems to ensure accountability and track
potential security breaches.
Comprehensive Resource To Help You Ace 2026-2027 Exams
Includes Frequently Tested Questions With ELABORATED
100% Correct COMPLETE SOLUTIONS
Guaranteed Pass First Attempt!! Current Update!!
1. What is the purpose of a records classification system? - Correct
Answer: To organize, retrieve, retain, secure, and dispose of records
efficiently and consistently.
2. What does FTP stand for? - Correct Answer: File Transfer Protocol
3. SFTP is preferred over FTP becuase: - Correct Answer: It encrypts data
during transfer
4. True or False: FTP is a secure method for transferring sensitive records. -
Correct Answer: False - File Transfer Protocol
5. What is the most preferred method of classification for records
management? - Correct Answer: Functional classification — based on
business functions and activities.
6. What's the difference between classification and taxonomy? - Correct
Answer: Classification is for managing records, while taxonomy is a broader
structure for organizing all content.
,7. What type of access control involves using passwords or biometric scans to
verify user identity? - Correct Answer: Logical Access Control - Ensures
only authorized users can access systems or digital records.
8. Which type of access control ensures physical protection of sensitive
records, like locked doors or surveillance cameras? - Correct Answer:
Physical Access Control - Protects physical spaces where records are stored.
9. What type of access control is enforced through policies, procedures, and
employee training on record management and security? - Correct
Answer: Administrative Access Control - Focuses on guidelines and training
to control access to records.
10.What type of access control uses encryption, firewalls, and intrusion
detection systems to protect digital records? - Correct Answer: Technical
Access Control - Involves technological measures to secure data and
systems from unauthorized access.
11.Which access control type is most relevant for ensuring that only authorized
personnel can access physical storage rooms or data centers? - Correct
Answer: Physical Access Control - Controls physical entry to sensitive areas.
12.Which access control method includes role-based access (RBAC) and two-
factor authentication? - Correct Answer: Logical Access Control -
Ensures users have the correct permissions based on their role and identity
verification.
, 13.What is a key feature of administrative access control that helps manage
records securely? - Correct Answer: Access Request Procedures -
Defines how individuals request and are granted access based on their role
or need.
14.What is the primary function of a firewall in technical access control? -
Correct Answer: Firewall - Blocks unauthorized access to a network and
protects sensitive data from external threats.
15.Which access control type would use a keycard to ensure only authorized
employees can enter a restricted room? - Correct Answer: physical
Access Control - Restricts entry to secure areas using physical barriers.
16.Which type of access control is primarily concerned with ensuring data is
encrypted during transmission or storage? - Correct Answer: Technical
Access Control - Encrypts data to prevent unauthorized access or alteration.
17.What does confidentiality of a record ensure? - Correct Answer: Records
are only accessible to authorized users. Who can see the records.
18.What type of access control involves audit trails to monitor who accessed
certain records and when? - Correct Answer: Logical Access Control -
Monitors user activity within systems to ensure accountability and track
potential security breaches.
