ICRM Part 4 Flashcards
2026-2027
Expert-Verified Questions and Answers
(With A+ Grades Guarantee)
,A schedule that groups records series based on business Functional Retention Schedule
functions, such as financial, legal, product management, or
sales. Each function or grouping is also used for
classification. Rather than detail every sequence of
records, these larger functional groups are less numerous
and are easier for users to understand.
A retention schedule prepared for a specific department or Departmental Retention Schedule
other program unit and that is limited to a record series
held by that program unit.
Legal Department Who are the stakeholders for a retention schedule?
Business Users
Historical Users
Simplifies retention schedules to consolidate record types Big Bucket Retention
by function and/or similar retention requirement
Higher likelihood of compliance Pros of Big Bucket Retention
simplified training
standard retention periods
Easier to update and maintain
Event triggers Cons of Big Bucket approach
Needs granularity
Complex to develop
Risk of over retention
Record Series Code, Name and Definition Parts of a Retention Schedule
Retention Period
Disposition Instructions
Legal Citations
frequently used records needed to perform current Active Records
operations
records that do not have to be readily available but which Inactive Records
must be kept for legal, fiscal, or historical purposes
Set of regulations adopted by the European Union to General Data Protection Regulation (GDPR)
protect Internet users from clandestine tracking and
unauthorized personal data usage.
Hold for non fiscal audit Administrative Hold
Widely accepted standards used by organizations; not de facto standards
formal
Formalized by an industry or government body De jure standards
Documents that records were properly destroyed in the certificate of destruction
ordinary course of business
, A plan for how an organization will recover and restore Business Continuity Plan
partially or completely interrupted critical function(s) within
a predetermined time after a disaster or extended
disruption
Top Management Support A records inventory cannot succeed without _____ and the cooperation of individual
program units.
Outside Consultants The records inventory project can be accomplished by RIM staff, departmental staff
or
Preliminary Summary Before the records inventory project begins, it is important to conduct a ___ to
identify the location of records and estimate total volumes.
record series During the records inventory process, a records inventory form must be completed
for each ____
Data Mapping ______ is a comprehensive inventory of an organizations IT systems that store
information
Primary The _____ value of records is derived from the original use for which they are
created
Administrative ________ retention criteria are sometimes described as operational or user
retention parameters
Evidentiary In support of legal activity, RIM Managers must ensure that ____ issues are
considered when retention guidelines are formulated.
Secondary Scholarly retention criteria are sometimes characterized as _____ value to
distinguish them from primary business purposes for which the records are created
Departmental Program specific or ____ retention schedules are reviewed intially by the program
units for which they are preapted
Phased To increase the likelihood of a successful enterprise wide implementation of a new
retention schedule, a ___ rollout at a measured pace is strongly recommended
A destruction of records with elapsed retention periods. To implement retention schedules, program units must identify records series that
are elgible for retention actions including:
When an existing record series is combined with another. Retention schedules require periodic revisions to add or delete record series which
should include:
Insurance policy A vital records protection program is, in effect, an _____ for essential information.
2026-2027
Expert-Verified Questions and Answers
(With A+ Grades Guarantee)
,A schedule that groups records series based on business Functional Retention Schedule
functions, such as financial, legal, product management, or
sales. Each function or grouping is also used for
classification. Rather than detail every sequence of
records, these larger functional groups are less numerous
and are easier for users to understand.
A retention schedule prepared for a specific department or Departmental Retention Schedule
other program unit and that is limited to a record series
held by that program unit.
Legal Department Who are the stakeholders for a retention schedule?
Business Users
Historical Users
Simplifies retention schedules to consolidate record types Big Bucket Retention
by function and/or similar retention requirement
Higher likelihood of compliance Pros of Big Bucket Retention
simplified training
standard retention periods
Easier to update and maintain
Event triggers Cons of Big Bucket approach
Needs granularity
Complex to develop
Risk of over retention
Record Series Code, Name and Definition Parts of a Retention Schedule
Retention Period
Disposition Instructions
Legal Citations
frequently used records needed to perform current Active Records
operations
records that do not have to be readily available but which Inactive Records
must be kept for legal, fiscal, or historical purposes
Set of regulations adopted by the European Union to General Data Protection Regulation (GDPR)
protect Internet users from clandestine tracking and
unauthorized personal data usage.
Hold for non fiscal audit Administrative Hold
Widely accepted standards used by organizations; not de facto standards
formal
Formalized by an industry or government body De jure standards
Documents that records were properly destroyed in the certificate of destruction
ordinary course of business
, A plan for how an organization will recover and restore Business Continuity Plan
partially or completely interrupted critical function(s) within
a predetermined time after a disaster or extended
disruption
Top Management Support A records inventory cannot succeed without _____ and the cooperation of individual
program units.
Outside Consultants The records inventory project can be accomplished by RIM staff, departmental staff
or
Preliminary Summary Before the records inventory project begins, it is important to conduct a ___ to
identify the location of records and estimate total volumes.
record series During the records inventory process, a records inventory form must be completed
for each ____
Data Mapping ______ is a comprehensive inventory of an organizations IT systems that store
information
Primary The _____ value of records is derived from the original use for which they are
created
Administrative ________ retention criteria are sometimes described as operational or user
retention parameters
Evidentiary In support of legal activity, RIM Managers must ensure that ____ issues are
considered when retention guidelines are formulated.
Secondary Scholarly retention criteria are sometimes characterized as _____ value to
distinguish them from primary business purposes for which the records are created
Departmental Program specific or ____ retention schedules are reviewed intially by the program
units for which they are preapted
Phased To increase the likelihood of a successful enterprise wide implementation of a new
retention schedule, a ___ rollout at a measured pace is strongly recommended
A destruction of records with elapsed retention periods. To implement retention schedules, program units must identify records series that
are elgible for retention actions including:
When an existing record series is combined with another. Retention schedules require periodic revisions to add or delete record series which
should include:
Insurance policy A vital records protection program is, in effect, an _____ for essential information.
