Aansprakelijkheid & verzekeringen __________________________________________________ 5
Burgerlijke aansprakelijkheid _____________________________________________________________ 5
Strafrechtelijke aansprakelijkheid _________________________________________________________ 5
Verplichte verzekeringen_________________________________________________________________ 5
Polis burgerlijke aansprakelijkheid (BA) ____________________________________________________________ 5
Objectieve aansprakelijkheid brand en ontploffing ___________________________________________________ 5
Jeugdwerk organisatoren _______________________________________________________________________ 6
Andere verzekeringen ___________________________________________________________________ 6
Polis ongevallen ______________________________________________________________________________ 6
Polis alle risico’s (All Risk) _______________________________________________________________________ 6
Polis Brand __________________________________________________________________________________ 6
Polis Slecht Weer _____________________________________________________________________________ 6
Polis BA Bestuurders __________________________________________________________________________ 7
Rechtsbijstandverzekering ______________________________________________________________________ 7
Productieverzekering/Annulatieverzekering ________________________________________________________ 7
Indicatie kosten verzekeringen ____________________________________________________________ 7
Tips __________________________________________________________________________________ 7
Vergunningen ___________________________________________________________________ 7
Milieuvergunning en geluidsnorm _________________________________________________________ 7
Nachtlawaai ___________________________________________________________________________ 8
Reclame langs openbare weg _____________________________________________________________ 8
Verkeer _______________________________________________________________________________ 8
Vergunning voor schenken sterke drank ____________________________________________________ 8
Eetwarenvergunning ____________________________________________________________________ 8
Afvalplan ______________________________________________________________________________ 8
Meldingsplicht _________________________________________________________________________ 8
Wettelijke verplichtingen __________________________________________________________ 8
Muziek – Auteursrecht __________________________________________________________________ 8
Recht op drager van een werk ____________________________________________________________ 8
Afspelen van muziek in het openbaar ______________________________________________________ 9
Legaal verworven muziek ________________________________________________________________ 9
Alcohol _______________________________________________________________________________ 9
Alcohol- en drugspreventie _______________________________________________________________ 9
Roken ________________________________________________________________________________ 9
GDPR (General Data Protection Regulation) _________________________________________________ 9
Verplichte documenten _________________________________________________________________ 10
Persoonlijke gegeven inzien, corrigeren of verwijderen ______________________________________________ 10
Persoonsgegevens aan derden _________________________________________________________________ 10
Mailen voor promoten? _______________________________________________________________________ 10
Foto’s en beeldmateriaal ________________________________________________________________ 10
Karen Speleers
, Evenementenloket _____________________________________________________________________ 10
Budget ________________________________________________________________________ 10
Budget als verkoopargument ____________________________________________________________ 11
Budget als communicatie tool____________________________________________________________ 11
Budget als verplichte stap _______________________________________________________________ 11
Budget: break-even calculatie____________________________________________________________ 11
Budget als leidraad ____________________________________________________________________ 11
Vaste en variabele kosten _________________________________________________________ 11
Onvoorziene kosten ______________________________________________________________ 11
Kosten reductie/verlaging ________________________________________________________ 11
BTW __________________________________________________________________________ 11
BTW tarieven _________________________________________________________________________ 11
OPEX VS CAPEX _________________________________________________________________ 11
Inkomsten _____________________________________________________________________ 12
Cashflow _____________________________________________________________________________ 12
Tickets _______________________________________________________________________________ 12
Partners&sponsors_____________________________________________________________________ 12
B2B _________________________________________________________________________________ 12
Subsidies _____________________________________________________________________________ 12
Agency’s _______________________________________________________________________ 12
Numbers to know _______________________________________________________________ 12
Site plan/ technisch tekenen _______________________________________________________ 13
Locaties _______________________________________________________________________ 13
Numbers to know _______________________________________________________________ 13
Tenten ________________________________________________________________________ 13
Alternatieven _________________________________________________________________________ 14
Elektriciteit_____________________________________________________________________ 14
Sanitair________________________________________________________________________ 14
Klein materiaal _________________________________________________________________ 15
Decoratie ______________________________________________________________________ 15
Bloemen _______________________________________________________________________ 15
Termen ________________________________________________________________________ 16
Crew __________________________________________________________________________ 16
Eventscript/Draaiboek ___________________________________________________________ 16
Karen Speleers
, Functies draaiboek ______________________________________________________________ 17
Numbers to know _______________________________________________________________ 17
Communicatie: walkie talkies ______________________________________________________ 17
Operationele valkuilen ___________________________________________________________ 17
Food & beverages _______________________________________________________________ 17
Pre-event ______________________________________________________________________ 18
Microsite / registration page ____________________________________________________________ 18
On site registration ____________________________________________________________________ 18
Badging ______________________________________________________________________________ 19
Event _________________________________________________________________________ 19
Payment _____________________________________________________________________________ 19
Entertainment ________________________________________________________________________ 19
Immersive experiences _______________________________________________________________________ 19
Virtual reality (VR) _________________________________________________________________________ 19
Augmented Reality (AR) _____________________________________________________________________ 19
Mixed Reality _____________________________________________________________________________ 19
360 degree content ________________________________________________________________________ 19
Digital twin _______________________________________________________________________________ 19
Mapping ___________________________________________________________________________________ 19
Google Glass ________________________________________________________________________________ 19
Online & hybrid _________________________________________________________________ 19
Proces _________________________________________________________________________ 20
Risicobronnen __________________________________________________________________ 20
Risicofactoren __________________________________________________________________ 20
Risicoanalyse ___________________________________________________________________ 20
Risicoanalysematrix ____________________________________________________________________ 20
Preventie ______________________________________________________________________ 21
Locatie _______________________________________________________________________________ 21
Nooduitgangen______________________________________________________________________________ 21
Medewerkers, crew en producenten ______________________________________________________ 21
Catering______________________________________________________________________________ 22
Attesten _____________________________________________________________________________ 22
Communicatie ________________________________________________________________________ 22
Afval ________________________________________________________________________________ 22
Beveiliging ___________________________________________________________________________ 22
Hulpdiensten & EHBO __________________________________________________________________ 23
Brandpreventie _______________________________________________________________________ 23
Genotsmiddelen _______________________________________________________________________ 23
Karen Speleers
Burgerlijke aansprakelijkheid _____________________________________________________________ 5
Strafrechtelijke aansprakelijkheid _________________________________________________________ 5
Verplichte verzekeringen_________________________________________________________________ 5
Polis burgerlijke aansprakelijkheid (BA) ____________________________________________________________ 5
Objectieve aansprakelijkheid brand en ontploffing ___________________________________________________ 5
Jeugdwerk organisatoren _______________________________________________________________________ 6
Andere verzekeringen ___________________________________________________________________ 6
Polis ongevallen ______________________________________________________________________________ 6
Polis alle risico’s (All Risk) _______________________________________________________________________ 6
Polis Brand __________________________________________________________________________________ 6
Polis Slecht Weer _____________________________________________________________________________ 6
Polis BA Bestuurders __________________________________________________________________________ 7
Rechtsbijstandverzekering ______________________________________________________________________ 7
Productieverzekering/Annulatieverzekering ________________________________________________________ 7
Indicatie kosten verzekeringen ____________________________________________________________ 7
Tips __________________________________________________________________________________ 7
Vergunningen ___________________________________________________________________ 7
Milieuvergunning en geluidsnorm _________________________________________________________ 7
Nachtlawaai ___________________________________________________________________________ 8
Reclame langs openbare weg _____________________________________________________________ 8
Verkeer _______________________________________________________________________________ 8
Vergunning voor schenken sterke drank ____________________________________________________ 8
Eetwarenvergunning ____________________________________________________________________ 8
Afvalplan ______________________________________________________________________________ 8
Meldingsplicht _________________________________________________________________________ 8
Wettelijke verplichtingen __________________________________________________________ 8
Muziek – Auteursrecht __________________________________________________________________ 8
Recht op drager van een werk ____________________________________________________________ 8
Afspelen van muziek in het openbaar ______________________________________________________ 9
Legaal verworven muziek ________________________________________________________________ 9
Alcohol _______________________________________________________________________________ 9
Alcohol- en drugspreventie _______________________________________________________________ 9
Roken ________________________________________________________________________________ 9
GDPR (General Data Protection Regulation) _________________________________________________ 9
Verplichte documenten _________________________________________________________________ 10
Persoonlijke gegeven inzien, corrigeren of verwijderen ______________________________________________ 10
Persoonsgegevens aan derden _________________________________________________________________ 10
Mailen voor promoten? _______________________________________________________________________ 10
Foto’s en beeldmateriaal ________________________________________________________________ 10
Karen Speleers
, Evenementenloket _____________________________________________________________________ 10
Budget ________________________________________________________________________ 10
Budget als verkoopargument ____________________________________________________________ 11
Budget als communicatie tool____________________________________________________________ 11
Budget als verplichte stap _______________________________________________________________ 11
Budget: break-even calculatie____________________________________________________________ 11
Budget als leidraad ____________________________________________________________________ 11
Vaste en variabele kosten _________________________________________________________ 11
Onvoorziene kosten ______________________________________________________________ 11
Kosten reductie/verlaging ________________________________________________________ 11
BTW __________________________________________________________________________ 11
BTW tarieven _________________________________________________________________________ 11
OPEX VS CAPEX _________________________________________________________________ 11
Inkomsten _____________________________________________________________________ 12
Cashflow _____________________________________________________________________________ 12
Tickets _______________________________________________________________________________ 12
Partners&sponsors_____________________________________________________________________ 12
B2B _________________________________________________________________________________ 12
Subsidies _____________________________________________________________________________ 12
Agency’s _______________________________________________________________________ 12
Numbers to know _______________________________________________________________ 12
Site plan/ technisch tekenen _______________________________________________________ 13
Locaties _______________________________________________________________________ 13
Numbers to know _______________________________________________________________ 13
Tenten ________________________________________________________________________ 13
Alternatieven _________________________________________________________________________ 14
Elektriciteit_____________________________________________________________________ 14
Sanitair________________________________________________________________________ 14
Klein materiaal _________________________________________________________________ 15
Decoratie ______________________________________________________________________ 15
Bloemen _______________________________________________________________________ 15
Termen ________________________________________________________________________ 16
Crew __________________________________________________________________________ 16
Eventscript/Draaiboek ___________________________________________________________ 16
Karen Speleers
, Functies draaiboek ______________________________________________________________ 17
Numbers to know _______________________________________________________________ 17
Communicatie: walkie talkies ______________________________________________________ 17
Operationele valkuilen ___________________________________________________________ 17
Food & beverages _______________________________________________________________ 17
Pre-event ______________________________________________________________________ 18
Microsite / registration page ____________________________________________________________ 18
On site registration ____________________________________________________________________ 18
Badging ______________________________________________________________________________ 19
Event _________________________________________________________________________ 19
Payment _____________________________________________________________________________ 19
Entertainment ________________________________________________________________________ 19
Immersive experiences _______________________________________________________________________ 19
Virtual reality (VR) _________________________________________________________________________ 19
Augmented Reality (AR) _____________________________________________________________________ 19
Mixed Reality _____________________________________________________________________________ 19
360 degree content ________________________________________________________________________ 19
Digital twin _______________________________________________________________________________ 19
Mapping ___________________________________________________________________________________ 19
Google Glass ________________________________________________________________________________ 19
Online & hybrid _________________________________________________________________ 19
Proces _________________________________________________________________________ 20
Risicobronnen __________________________________________________________________ 20
Risicofactoren __________________________________________________________________ 20
Risicoanalyse ___________________________________________________________________ 20
Risicoanalysematrix ____________________________________________________________________ 20
Preventie ______________________________________________________________________ 21
Locatie _______________________________________________________________________________ 21
Nooduitgangen______________________________________________________________________________ 21
Medewerkers, crew en producenten ______________________________________________________ 21
Catering______________________________________________________________________________ 22
Attesten _____________________________________________________________________________ 22
Communicatie ________________________________________________________________________ 22
Afval ________________________________________________________________________________ 22
Beveiliging ___________________________________________________________________________ 22
Hulpdiensten & EHBO __________________________________________________________________ 23
Brandpreventie _______________________________________________________________________ 23
Genotsmiddelen _______________________________________________________________________ 23
Karen Speleers
