CTCM LATEST EXAM SCRIPT 2026/2027 QUESTIONS
AND SOLUTIONS RATED A+
✔✔Request for Applications (RFA) - ✔✔• GRANT
• RFA is used for grant applications
o Not approved for procuring goods and services.
o Grants are tied to designated funds: specific purpose.
• Must include
o Grant objective
o Guidelines
o Limitations on spending or eligibility
o Evaluation criteria
✔✔Inter-Agency Cooperation (IAC) Agreements - ✔✔• To ensure that IAC is statutorily
compliant, the contracting agencies should certify that:
1. The services specified are necessary and essential and are properly within the
statutory functions and programs of the affected agencies of State Government:
2. The proposed arrangements serve the interest of efficient and economical
administration of those agencies.
3. The services supplies or materials contracted for are not required to be supplied
under contract to the lowest responsible bidder
4. The contract neither requires nor permits either party to exceed its duties and
responsibilities or the limitations of its appropriated funds.
✔✔Specifications and Scope of Work - ✔✔• Clear Specifications vs. Restrictive
Specifications
• Milestone
• Deliverables
• Reports
• Performance Requirements
✔✔Warranties and Maintenance - ✔✔Warranties
Maintenance Agreement
✔✔Remedies - ✔✔Liquidated Damages
Compensatory Damages
Restitution Damages
Equitable Damages
Punitive Damages
Nominal Damages
✔✔Licensing and Certification Requirements - ✔✔If service license or certification must
included in solicitation
Vendors maintain license and certification throughout the life of the contract
, ✔✔Invoicing Requirements - ✔✔Invoicing procedures should always be explained
within the solicitation.
Include requirements to provide a description of the work or goods delivered in order for
the agency to remit payment.
✔✔Managing Change - ✔✔Solicitation should outline a process for change orders.
amendments, price adjustments .
Contract Price adjustments
Price Decreases and Discount increases.
Price adjustment based on index.
Discount from List
How do you want the change process to effectively occur?
Scope,delivery method,date changes are other changes that may occur.
✔✔Solicitation Posting Requirements - ✔✔Contract Advisory Team(CAT)
Mandatory Review $5M+
✔✔Quality Assurance Team(QAT) - ✔✔Reviews technology projects proposed by state
agencies
QAT consists of repesentatives from the LBB,DIR,CPA and SAO as an advisor.
$1M or greater
✔✔ESBD Posting Timeline
Complete solicitation package - ✔✔14 Calendar days or date the agency cancels the
procurement.
✔✔ESBD Posting Timeline
Addendum needed to clarify information within the solicitation - ✔✔21 Calendar days or
the date the agency will no longer accept responses or the date the agency cancels the
procurement.
✔✔ESBD Postin Timeline
Emergency procurement necessary to prevent a hazzard to life health safety welfare or
property or to avoid undue cost the the state - ✔✔Minimum posting timeline is waived
✔✔Texas Register - ✔✔Solicitation for major consulting services must be published in
the Secretary of State's Texas Register for at least 30 days prior to executing the
AND SOLUTIONS RATED A+
✔✔Request for Applications (RFA) - ✔✔• GRANT
• RFA is used for grant applications
o Not approved for procuring goods and services.
o Grants are tied to designated funds: specific purpose.
• Must include
o Grant objective
o Guidelines
o Limitations on spending or eligibility
o Evaluation criteria
✔✔Inter-Agency Cooperation (IAC) Agreements - ✔✔• To ensure that IAC is statutorily
compliant, the contracting agencies should certify that:
1. The services specified are necessary and essential and are properly within the
statutory functions and programs of the affected agencies of State Government:
2. The proposed arrangements serve the interest of efficient and economical
administration of those agencies.
3. The services supplies or materials contracted for are not required to be supplied
under contract to the lowest responsible bidder
4. The contract neither requires nor permits either party to exceed its duties and
responsibilities or the limitations of its appropriated funds.
✔✔Specifications and Scope of Work - ✔✔• Clear Specifications vs. Restrictive
Specifications
• Milestone
• Deliverables
• Reports
• Performance Requirements
✔✔Warranties and Maintenance - ✔✔Warranties
Maintenance Agreement
✔✔Remedies - ✔✔Liquidated Damages
Compensatory Damages
Restitution Damages
Equitable Damages
Punitive Damages
Nominal Damages
✔✔Licensing and Certification Requirements - ✔✔If service license or certification must
included in solicitation
Vendors maintain license and certification throughout the life of the contract
, ✔✔Invoicing Requirements - ✔✔Invoicing procedures should always be explained
within the solicitation.
Include requirements to provide a description of the work or goods delivered in order for
the agency to remit payment.
✔✔Managing Change - ✔✔Solicitation should outline a process for change orders.
amendments, price adjustments .
Contract Price adjustments
Price Decreases and Discount increases.
Price adjustment based on index.
Discount from List
How do you want the change process to effectively occur?
Scope,delivery method,date changes are other changes that may occur.
✔✔Solicitation Posting Requirements - ✔✔Contract Advisory Team(CAT)
Mandatory Review $5M+
✔✔Quality Assurance Team(QAT) - ✔✔Reviews technology projects proposed by state
agencies
QAT consists of repesentatives from the LBB,DIR,CPA and SAO as an advisor.
$1M or greater
✔✔ESBD Posting Timeline
Complete solicitation package - ✔✔14 Calendar days or date the agency cancels the
procurement.
✔✔ESBD Posting Timeline
Addendum needed to clarify information within the solicitation - ✔✔21 Calendar days or
the date the agency will no longer accept responses or the date the agency cancels the
procurement.
✔✔ESBD Postin Timeline
Emergency procurement necessary to prevent a hazzard to life health safety welfare or
property or to avoid undue cost the the state - ✔✔Minimum posting timeline is waived
✔✔Texas Register - ✔✔Solicitation for major consulting services must be published in
the Secretary of State's Texas Register for at least 30 days prior to executing the
